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Council Minutes – January 16, 2017

Regular Council Meeting
January 16, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, Deputy City Clerk Cheryl Clark, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Herman explained that the Consent Agenda item to appoint a Park and Recreation Board member should include the name Kim McQuillen.  He also suggested, due to icy road conditions, that agenda items involving presenters that were travelling be moved up in the agenda.  Russ moved to approve the agenda as proposed, Lux seconded, roll call unanimous.

No one appeared during Open Forum.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Schwickerath stated that the Water Tower Repainting Project start date had been moved from April 17, 2017 to May 1, 2017, as requested by Sprint, a tenant on the water tower.  Lux moved to approve Resolution #17-02 to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project and the taking of bids therefor for February 6, 2017 at 6:00 P.M., Goedken seconded, roll call unanimous.

Herman reported that the City is required to hire an Engineer and a Planning Consultant through a competitive Request for Qualifications (RFQ) process to maintain eligibility for Federal Airport Improvement Programming funding.  The Airport Board recommended that Snyder & Associates be appointed for Airfield Development Projects and Jerry Searle with HDR, in concert with Snyder, for Airport Planning and Environmental Projects.  Moved by Goedken, seconded by Wolken to approve Resolution #17-03 to approve appointment of Snyder & Associates as Monticello Airport Engineer, for Airfield Development Projects, and Jerald Searle, with the HDR/Snyder & Associates team, for Airport Planning and Environmental Services, roll call unanimous.  Schwickerath left the meeting.

Kendy Bohlken, acting commissioner for MYBSA, provided a report summarizing the activities and financials of the MYBSA for 2016.

Dusty Embree, Executive Director for Jones County Economic Development, presented on past and upcoming events and requested that the City continue to invest in JCED.  Paulson moved to approve Resolution #17-04 approving JCEDC Investment for FY ’18 in the amount of $7,592, Goedken seconded, roll call unanimous.

Library Director Michelle Turnis provided an overview of Library usage for 2016 explaining that the Library experienced an 18% increase in foot traffic.  They are requesting an increase in the general fund appropriation of $10,000 from $115,000 to $125,000.  Herman explained that he would provide more detail at the next Council meeting.

Herman reported on recent legal happenings regarding Moonshine Real Estate LLC, Whiskey River Liquor Pub & Grub license holder Milena Galliano and former license holder Ryan Husmann.  Galliano was present and addressed the Council regarding what she has been doing to improve the bar and answered questions regarding the day-to-day oversight.  After discussion, Russ motioned to deny approving the renewal of Moonshine Real Estate LLC, Whiskey River Liquor Pub & Grub, Liquor License, Goedken seconded, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-05 Approving contribution to Jones County Extension Programming in the amount of $500, roll call unanimous.

Moved by Goedken, seconded by Paulson to approve Resolution #17-06 Approving funding/investment in Jones County Tourism in the amount of $1,139 for FY 2018, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-07 Approving FY ’18 Senior Dining Funding request in the amount of $3,900, roll call unanimous.

Moved by Wolken, seconded by Paulson to approve Resolution #17-08 Designating the Monticello Express as the official publication newspaper for City of Monticello, roll call unanimous.

Moved by Goedken, seconded by Lux to approve Resolution #17-09 Approving the Written Investment Policy applicable to all Funds of the City of Monticello, Iowa, as required by Chapters 12B and 12C of the Code of Iowa, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-10 Approving Nick & Shannon Simonson Tax Abatement Application related to Residential Improvements constructed at 745 Breckenridge Drive, Monticello, Iowa, roll call unanimous.

Moved by Wolken, seconded by Goedken to approve Resolution #17-11 Approving Chris & Myrna Sasina Tax Abatement Application related to Residential Improvements constructed at 708 Park Drive, Monticello, Iowa, roll call unanimous.

The Plat of Survey to Parcel 2017-16 was presented for review and approval.  The P & Z has recommended that same be approved.  The survey was created to clear up a boundary line between two parcels.  Charlie Becker plans to transfer the parcel to neighboring property owners, Gary & Marcia Schwandt.  Moved by Wolken, seconded by Paulson to approve Resolution #17-12 Approving Plat of Survey to Parcel 2017-16, roll call unanimous.

Herman explained the Park & Recreation Department hiring process.  He explained that the committee recommended that Jacob Oswald be hired as the Park & Recreation Director.  Moved by Goedken, seconded by Wolken to approve Resolution #17-13 to approve the hiring of Jacob Oswald as Monticello Park and Recreation Director, Wolken seconded, roll call unanimous.  Herman explained that current Park and Recreation employee Tami Bartram turned down the opportunity to continue her employment with the City as the Superintendent of Parks and Facilities at her current rate of pay, benefits, and seniority, and based thereon interviews for that position were underway.

Moved by Goedken, seconded by Russ to approve Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, third and final reading and in title only, roll call unanimous.  This Ordinance contains no parking provisions on Gill Street between 4th and 5th Streets.

Herman reported that Scott & Joyce Hornstein made a donation to the Pocket Park fund in the amount of $2,600 to purchase a table and umbrella.

Samantha Clemon of 226 East Grand Street, Monticello, requested that the City Council reconsider the existing “pit bull” ban in the community.  Lux and Russ indicated willingness to revisit the issue.  Smith stated that he would reach out to the local animal shelter to see if they had any information in regard to pit bulls and Herman stated that he would look into the matter as well and provide the Council with additional information.

Herman commented on pending annexations and property severances and also updated the Council on upcoming Planning and Zoning and Board of Adjustment issues.  He reported that the PW Director was working to set up a meeting date with Jerry Behrends and Jerry McElmeel to discuss the ditch closure project on the Behrends property.  Herman commented on board openings and handed out a summary of proposed General Fund Revenues for FY ‘18.

Wolken moved to adjourn the Council meeting at 8:07 P.M., roll call vote unanimous.
Dena Himes, Mayor

Cheryl Clark, Deputy City Clerk

Council Minutes – January 3, 2017

Regular Council Meeting – Official
January 3, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Council member Johnny Russ was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Paulson moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Herman reported the FAA gave their preliminary approval of the Airport 5-year Capital Improvement Plan, which must be updated every year.  Yeoman moved to approve Resolution #17-01 Approving the submission of the FY ’18 Airport Capital Improvement Data Sheet and the FY 2018 5-year CIP, Lux seconded, roll call unanimous.

Herman reported Smith’s recommendation that parking be restricted within the first 240 feet from the north right-of-way of 4th Street north, down the hill, towards 5th Street.  Goedken moved Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, adding no parking on east side of North Gill Street as recommended by the Smith, second reading and in title only, Lux seconded, roll call unanimous.  Herman will update Ordinance before next meeting.

Herman reviewed the report from the insurance company which showed City savings in the approximate amount of $37,000, a 24.67% savings over what would have been spent had the City not partially self-funded its’ insurance obligations.

Herman continues to work with Mike Kraus and Connie Shover on the severance of their properties east of Highway 151 and north of Highway 38.  LaGrange will contact Tracy Yousse in regard to the annexation of the Sign Shop.

Herman reported that LaGrange is planning to set up a meeting with Jerry McElmeel and Gerry Behrends to discuss options associated with the Behrends’ ditch closure.  Herman is attempting to locate used concrete pipe for this project.

Herman and Schwickerath will continue to work with water tower lessees in regard to an alternative placement plans for their equipment during the water tower repainting project.

Herman reported that five 5 candidates had been interviewed for the Park Director position, with two also being interested in the other Park and Rec FT position.  He hopes to make a decision this week.

Herman reported that there are openings on the following boards: Park and Recreation, Airport, Planning and Zoning and Tree.  Some openings may be filled by current members, however, it is always advisable to seek interest from potential new members.

At the prior meeting of the City Council, Herman and Smith were directed to arrange for and schedule a hearing on the Whiskey River liquor license.  In furtherance of that objective Herman and Smith are trying to set something up with investigators associated with a Dubuque County and Jones County criminal cases.  Herman is waiting for a return call from the Dubuque County investigator.  Herman will schedule the hearing as quickly as possible.

Himes reviewed her Mayoral appointments with the Council.

Schwickerath is working with Alliant in regard to utility interference associated with the East First Street bridge project.  After the receipt of Alliant’s plan, he will complete the E. First Street bridge preliminary plans.  The proposed bid letting is set for June 20th, with construction starting around August 1st

Herman reported that staff is working on FY 2018 budget.

Goedken moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Lux seconded, Roll call unanimous.

Wolken moved, Yeoman seconded to end the closed session and return to open session.   Roll call unanimous.

Wolken moved to adjourn the Council meeting at 6:43 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – December 19, 2016

Regular Council Meeting – Official
December 19, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Chris Lux and Tom Yeoman.  Also present were City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineer Patrick Schwickerath.  Council member Johnny Russ arrived later in meeting and Council member Rob Paulson was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Lux moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Schwickerath reported that B & J Hauling and Excavating had a small amount of work to complete at the Airport in the spring.  Due to the small amount of work to be done he recommended that the Airport Grading and Paving Project retainage be reduced from 5% to 2%.  Yeoman moved to approve Resolution #16-124 Approving Pay Request #3 in the amount of $9,067.98, submitted by B & J Hauling and Excavating related to the 2016 Grading & Apron Extension for Future 10-unit Hangar project, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #16-125 Approving Pay Request #4 in the amount of $113,672.34, submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-126 Approving Dustin and Audrey White Tax Abatement Application related to Residential Improvements constructed at 741 Breckenridge Drive, Monticello, Iowa, Yeoman seconded, roll call unanimous. Council member Russ arrived.

Goedken moved to approve Resolution #16-127 Approving Michael Cox Tax Abatement Application related to Residential Improvements constructed at 956 Valley Drive, Monticello, Iowa, Yeoman seconded, roll call unanimous.

Schwickerath reviewed the proposed storm water project, same being the closure of a ditch between S. Main and S. Maple Streets on property owned by Jerry and Sherry Behrends, just north of the James Dental Office.  He reviewed the cost of 24” RPC pipe versus 24” HDPE pipe, which is respectively approximated $75.30 /ft. and $62.00 /ft.  Jerry Behrends stated when he agreed to a cost share of the project, he thought the total project cost was $4,000, which was an estimate from Jerry McElmeel, for plastic pipe placed on a 4” rock base and dirt covering the pipe.  Behrends stated he can’t take the responsibility from Dr. James putting drainage into the ditch or City debris getting stuck in the pipe.  He would be will to accept ½ of the responsibility for problems with the pipe.  Council discussed using concrete versus the plastic pipe.  After a lengthy discussion, Yeoman moved to table proposed resolution to approve proposed storm water cost share agreement between The City of Monticello and Jerald and Sherry Behrends, to work on details of costs, pipe and agreement, Wolken seconded, roll call unanimous.

Himes reported that City Administrator Doug Herman, Chris Lux and herself interviewed 3 candidates for the Ambulance Director position.  They were all good candidates but they decided to offer the position to C.J. Johnson.  Goedken moved to approve Resolution #16-128 to approve the hiring of Harvey “C.J.” Johnson as Monticello Ambulance Director and related Employment Agreement between the City of Monticello and C.J. Johnson, Russ seconded, roll call unanimous.

Hinrichsen reviewed fund classifications under GASB #54 and a proposed policy suggested by State Auditor in regard to the use of fund balances and future fund classifications.  Goedken moved to approve Resolution #16-129 Approving Fund Balance Policies Pursuant to GASB 54, Lux seconded, roll call unanimous.

Smith reviewed the E911 equipment that will be moved to the new water tower when the old tower is painted.  He stated that most of the equipment will remain on the new tower but that some could be moved back to the old tower if there are frequency issues.  Yeoman moved to approve Resolution #16-130 Approving Communication Site Co-Location Agreement between City of Monticello and the Jones County E911 Service Commission, Wolken seconded, roll call unanimous.

Smith reviewed the proposed Ordinance related to “no parking” on North Gill Street.  He spoke with a school representative, due to the school bus traffic in this area, whose recommendation was that there be no parking on the West side of North Gill Street from 4th to 5th Street.  Council also discussed limitations on the east side of North Gill from 4th Street to 50 feet south of the centerline of 5th Street but did not add said language into the proposed Ordinance at this time.  Goedken introduced and moved Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, first reading and in title only, Yeoman seconded, roll call unanimous.

Schwickerath reported that the airport 5 year AIP was sent to FAA for review.

Himes stated that Herman met with Don Holmes and Connie Shover regarding the de-annexation of their property.  They agree with the severance of their property, east of Highway 151, but wanted verification that the name of the road, Shover Drive, would remain the same.

Himes reported that several City Boards had open positions that could be filled with incumbent or new members.

Dave Lumpa, 410 South Linden Street, addressed the Council in regard to construction at his home, and specifically addressed those recent improvements that were not consistent with the  building permit he was issued.  LaGrange reviewed the project, describing those portions of the project that were inconsistent with the permit, and the City Code, and explained that Lumpa was told that he could not install those improvements when it became evident that he intended to install improvements that were inconsistent with the building permit he was issued.  Himes confirmed her understanding that Lumpa built more than the building permit allowed even though he was told to stop and to seek a variance if he wished to proceed with the desired improvements that were neither permitted by the permit he had received or the City Code.  Yeoman stated that Herman contacted Lumpa in writing explaining the issues with his project and explaining the variance process, including a Variance Application form.  The letter advised Lumpa to stop construction and to file for a variance if he wished to move forward with the improvements not permitted by his building permit or the City Code.  Lumpa was told that if he applied for and received a variance that the improvements could remain but if he did not that the improvements installed in violation of the permit and the code would need to be removed.  Wolken advised Lumpa that he would need to prove a hardship to be granted a variance.  Consensus of the Council was to allow Lumpa until end of January to file for a variance or remove those portions of the project that were inconsistent with the permit and City Code.

Smith advised that pending Dubuque County criminal charges against Milena Galliano, owner of Whiskey River, stemming from incidents that occurred in March, 2015 had been continued and that Galliano was also charged, more recently, of OWI in Jones County.  Goedken questioned if the officers have been there as often since she took over the bar.  Smith stated that the frequency of officers being called there has decreased.  Smith stated if she is convicted of the Dubuque County Felony charge that she could not hold the liquor license.  Smith explained that the Council could schedule a hearing to consider evidence and information associated with Galliano including facts related to the pending criminal cases before making the decision to grant or deny the license renewal request.  Consensus of Council was to have a hearing set up and scheduled in early January.

Himes reviewed the Library Board letter proposing more lighting by the Library, with the major concern on the west side of the Veterans Memorial.  Council discussed lighting options which included period lighting like City Hall, or cut off light fixtures like at Pocket Park.

Schwickerath advised working to get equipment on the water tower removed prior to going out for bids for Water Tower Repainting Project.

Schwickerath indicated that preliminary plans for the East First Street bridge project had been sent to IDOT for review with a proposed bid letting date of June 20, 2017.

Smith reported that approximately 20 applications were received for the Park Director and Park Superintendent positions and Herman will be beginning the interview process this week.

Russ moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Wolken seconded.  Roll call unanimous.

Goedken moved, Wolken seconded to end the closed session and return to open session.   Roll call unanimous.

Yeoman moved to have Herman proceed with the purchase the particular real estate, as was discussed in closed session, Goedken seconded, roll call unanimous.

Wolken moved to adjourn the Council meeting at 7:42 P.M.

Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – December 5, 2016

Regular Council Meeting – Official
December 05, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.

Yeoman moved to approve the agenda, Lux seconded, roll call unanimous.

Russ moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-120 to request Abatement of accrued Property Taxes on property owned by the City of Monticello for public purposes within the City limits of the City of Monticello, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-121 Approving Michael and Teresa Bader Tax Abatement Application related to Residential Improvements constructed at 1020 North Maple Street, Monticello, Iowa, Yeoman seconded, roll call unanimous.

Smith reviewed the costs associated with replacement of the damaged 2012 Charger with a 2016 Charger.  After application of insurance proceeds to the cost of the 2016 Charger, the City will see out of pocket expenses to purchase the vehicle in the amount of $13,841.  Insurance proceeds will also cover new graphics and transfer of cage/equipment from the 2012 to 2016 Charger and $4,200 (depreciated value) towards the installation of a new propane kit estimated to cost $6,500.  Yeoman moved to approve Resolution #16-122 to approve purchase of 2016 Dodge Charger Police Patrol Vehicle, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #16-123 to request IDOT traffic study of evaluation Speed Limits on East Oak Street (Hwy 38) from Highway 151 overpass to Locust Street, Wolken seconded, roll call unanimous.

Yeoman moved Ordinance #692 amending the Monticello Code of Ordinances, by amending Chapter 165 “Zoning Regulations” of certain properties located within the City Limits of the City of Monticello, same being described and located at 200 W 11th Street, 19284 Amber Road X44, 16509 Hardscrabble Road, 16513 Hardscrabble Road, 1011 S. Main Street, 19411 Bus. Hwy 151, and 200 Southhaven Drive (Parcels 2016-14 and 2016-15) and amending the Official Zoning Map, third and final reading and in title only, Goedken seconded, roll call unanimous.

Goedken moved Ordinance #693 amending Chapter 165, Zoning Regulations, Monticello Code, by amending Provisions pertaining to “Fences”, third and final reading and in title only, Paulson seconded, roll call unanimous.

Yeoman moved to table proposed resolution to approve Lease Agreement between City of Monticello and Jones County E911 Service Commission, Goedken seconded, roll call unanimous.

Herman reported that three Ambulance Director Candidates had been interviewed and that he hoped to select a candidate this week.

Herman reviewed the status of the potential Kraus/Shover severance and Yousse annexation.

Herman reviewed issues related to construction on the Dave Lumpa home that were inconsistent with the building permit he had received.  Herman reported that he and PW Director Brant LaGrange had both advised Lumpa to not move forward with construction projects that were not approved as part of the building permit.  Herman provided Lumpa with a letter to that effect as well as information and documents necessary for him to seek a variance from the Board of Adjustment, if he wished to construct improvements that were inconsistent with the building permit and the City Code.  Herman explained that Lumpa has not requested a variance and that he proceeded to complete the improvements even though he was told that he was not permitted to do so.  Herman requested that the Council give direction on how they wished for him to proceed.  Consensus of the Council was that action had to be taken.  Herman indicated that he would seek voluntary compliance from Lumpa and if that did not work to the satisfaction of the City Council that the City could then pursue civil penalties.

Herman provided the Council with a letter from City Employee Billy Norton who proposed that the City reinstate the position of Streets Dpt. Superintendent, last held by Mark Cigrand.  Council members commented that this position was intentionally not filled after Mark Cigrand left based upon the desire to do away with a mid-level supervisor in a relatively small department that was deemed unnecessary.  Consensus of the Council was to hold a work session following the January 3rd Council meeting and to have Herman provide the Council with more details related to the duties, job descriptions, and obligations of relevant PW Dpt. positions.

Smith reviewed the fact that some No Parking signs on North Gill Street do not coincide with the City Code.  Being North Gill Street is used by school buses, the Council requested that the Police Chief meet with school officials before making a decision on which side of the street would be best for parking.

City Engineers updated Council on the progress of the South Street project, issues that impacted the completion date of the project, and work yet to be completed.  The work was substantially completed on December 2, 2016 and the remaining work will be completed in the spring of 2017.

Wolken moved to adjourn the Council meeting at 7:46 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – November 21, 2016

Regular Council Meeting – Official
November 21, 2016
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineer Patrick Schwickerath.

Yeoman moved to approve the agenda making note that the Agenda included not only the annual TIF Certification Resolution but also a number of individual resolutions included in the packet related to specific annual TIF appropriations pursuant to previously executed Development Agreements.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Isaac Leonard presented a proposal related to the placement of a memorial bench at the Baty Disc Golf Course.  Wolken expressed an interest in having a policy that park benches at each park match.  Wolken moved to approve the placement of the Brady McDermott and Matt Edwards Memorial bench, on a concrete pad, at the Willow Park shelter near the NE corner overlooking the Baty Disc Golf Course, as long as all future benches to be located at the park/disc golf course are the same, Russ seconded, Roll call vote, Wolken, Russ, Paulson, Lux and Yeoman voted aye and Goedken abstained.  Motion carried.

Herman advised that the P & Z Board reviewed and recommended approval of the Plats of Survey to Parcels 2016-56 and 2016-57.  Goedken moved to approve Resolution #16-108 Approving Plats of Survey to Parcels 2016-56 and 2016-57, Lux seconded, roll call unanimous.

Schwickerath reviewed the water tower repainting project.  Yeoman moved to approve Resolution #16-109 to Approve Direction with regard to 2017 Water Tower Repainting Project, Goedken seconded, roll call unanimous.  Council direction was to proceed with the preparation of plans and specs to include the full interior and exterior sandblasting and repainting using Tnemec 700 paint with the tank to be painted white but for the underside of the tank which would be painted gray, with bid alternates for logos. The engineer’s current cost estimate is $375,000.

Herman presented background in regard to the proposed “Maquoketa River Watershed Management Authority” indicating that he and representatives from other potential member organizations as well as state officials have met a number of times to organize the authority.  He explained that the first step in the process was to put the 28E Agreement in place, after which a committee would be formed to work on by-laws and other organizational documents.  Herman explained that there may be grant funds available in early 2017 to assist newly formed watersheds in the formation of a Watershed Management Plan.  Goedken moved to approve Resolution #16-110 Approving Membership in the Maquoketa River Watershed Management Authority and Authorizing the Execution of the 28E Agreement Related thereto, Yeoman seconded, roll call unanimous.

Herman reviewed the US Cellular lease agreement related to the placement of “small cell sites” around City Park/ Fairgrounds to improve reception during the fair and other times of high occupancy at the park.  Annual rent to be paid to the City would be $3,000 and the agreement would be for an initial term of 5 years with up to five, five year extensions, with a 10% increase in rent at each extension.  Goedken moved to approve Resolution #16-111 approving Lease Agreement between City of Monticello and USCOC (US Cellular) related to small cell sites at the City Park/ Fairgrounds, Russ seconded, roll call unanimous.

Herman reviewed the proposed TIF certification for FY 2018 and staff recommends the certification of $700,000 which is significantly less than is available for certification.  Goedken moved to approve Resolution #16-112 Approving FY 2018 TIF Certification, Russ seconded; roll call unanimous.

Herman reviewed annual TIF appropriations as set out in previously approved development agreements.

Yeoman moved to approve Resolution #16-113 Appropriating funds necessary to meet the City’s Obligation to Robert “Bud” Johnson under the Development Agreement by Resolution #13-98 dated February 15, 2010, Lux seconded; roll call unanimous.

Goedken moved to approve Resolution #16-114 Appropriating funds necessary to meet the City’s Obligation to MC Industries per Development Agreement approved by Resolution #10-96 dated August 2, 2010, Russ seconded; roll call unanimous.

Goedken moved to approve Resolution #16-115 Appropriating funds necessary to meet the City’s Obligation to Innovative Ag. Services per Development Agreement approved by Resolution #10-18 dated February 15, 2010, Wolken seconded; roll call unanimous.

Goedken moved to approve Resolution #16-116 Appropriating funds necessary to meet the City’s Obligation to Althoff Properties, LLC per Development Agreement approved by Resolution #11-56 dated April 18, 2011, Russ seconded; roll call unanimous.

Goedken moved to approve Resolution #16-117 Appropriating funds necessary to meet the City’s Obligation to Karde’s Inc. per Development Agreement by Resolution #14-31, dated March 17, 2014, Russ seconded; roll call unanimous.

Goedken moved to approve Resolution #16-118 Appropriating funds necessary to meet the City’s Obligation to Boulders Inn Monticello per Development Agreement approved by Resolution #15-86 dated October 5, 2015, Lux seconded; Roll call vote, Goedken, Lux, Wolken, Paulson and Russ voted aye and Yeoman abstained.  Motion carried.

Herman and Schwickerath reviewed Pay request #3 and Change Order #1 related to the South Street Reconstruction project.  Yeoman moved to approve Resolution #16-119 Approving Pay Request #3 in the amount of $364,242.26 and Change Order#1, submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Lux seconded, roll call unanimous.

Goedken moved Ordinance #692 amending the Monticello Code of Ordinances, by amending Chapter 165 “Zoning Regulations” of certain properties located within the City Limits of the City of Monticello, same being described and located at 200 W 11th Street, 19284 Amber Road X44, 16509 Hardscrabble Road, 16513 Hardscrabble Road, 1011 S. Main Street, 19411 Bus. Hwy 151, and 200 Southhaven Drive (Parcels 2016-14 and 2016-15) and amending the Official Zoning Map, second reading and in title only, Russ seconded, roll call unanimous.

Herman reviewed proposed ordinance related to fence height and set-backs on alleyways.  Goedken moved Ordinance #693 amending Chapter 165, Zoning Regulations, Monticello Code, by amending Provisions pertaining to “Fences”, second reading and in title only, Russ seconded, roll call unanimous.

Herman reported receiving four applications for Ambulance Director position.  He intends to schedule interviews for next week.

Herman and Schwickerath reported that the Airport project was near completion except spring seeding.

Herman reported the Airport Board is working on the Airport 5-year Capital Improvement Plan, which needs to be updated every year.

Herman reported working with OPN, the architectural firm involved with the Renaissance Center, to install new Library roof vents, as the existing vents have occasionally allowed the infiltration of wind driven snow that then melts in the attic causing damage to the ceiling.  He expressed the intent to proceed with a bid from LADCO in the amount of $4,200 to install two new louvers that are designed to prevent this problem.

Herman stated that Steve Intlekofer made a request to combine R1 and R2 zoning into one zoning classification.  He reported that the P & Z reviewed his request and did not support the proposed change.  No one on the Council expressed a desire to add this topic to a future agenda.

Smith reviewed damages to a City Police Car during a November 4th high speed chase involving a stolen car and other offenses.  After discussing damages, repair estimates and the fact that the insurance company planned to total the vehicle, the consensus of the Council was to proceed with the purchase of a new vehicle.

Wolken moved to adjourn the Council meeting at 7:35 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – November 7, 2016

Regular Council Meeting – Official
November 7, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Tom Yeoman was absent.

Wolken moved to approve the agenda, Russ seconded, roll call unanimous.

Paulson moved to approve the consent agenda, Lux seconded, roll call unanimous.

Mayor Himes opened the Public Hearing on proposed rezoning of recently annexed properties and newly created Parcels 2016-14 and 2016-15.  Herman advised there was no public comments, Mayor Himes closed the Public Hearing.  Wolken introduced and moved Ordinance #692 amending the Monticello Code of Ordinances, by amending Chapter 165 “Zoning Regulations” of certain properties located within the City Limits of the City of Monticello, same being described and located at 200 W 11th Street, 19284 Amber Road X44, 16509 Hardscrabble Road, 16513 Hardscrabble Road, 1011 S. Main Street, 19411 Bus. Hwy 151, and 200 Southhaven Drive (Parcels 2016-14 and 2016-15) and amending the Official Zoning Map, first reading and in title only, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-104 Approving Job Descriptions for Director of Parks and Recreation and Parks and Facilities Superintendent, Russ seconded, roll call unanimous.  Herman advised that final updates had been made to the Parks and Facilities Superintendent job description and suggested advertising in the Cedar Rapids Gazette and Dubuque Telegraph Herald and their online services as well as other local and free sites.

Herman reviewed the proposed pay request from B & J Hauling related to the airport project and reported that some retainage will be held until spring at which time final seeding will be completed.  Goedken moved to approve Resolution #16-105 Approving Pay Request #2 in the amount of $110,130.02, submitted by B & J Hauling and Excavating related to the 2016 Grading and Apron Extension for Future 10-unit Hangar project, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-106 Approving Jeremy and Andrea Glawatz Tax Abatement Application related to Residential Improvements constructed at 305 Grandview Avenue, Monticello, Iowa, Wolken seconded, roll call unanimous.

Herman reviewed the proposed agreement with Tin Roof LLC, related to a previously approved site plan for building improvements with the understanding that future parking improvements may be required should the property use change from personal to commercial.  Lux moved to approve Resolution #16-107 to approve Parking Improvement Agreement between The City of Monticello and Tin Roof, LLC, Paulson seconded, roll call unanimous.

Russ moved Ordinance #690 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Chapter 165 “Zoning Regulations”, Section 165.06(104) related to definition of Front Yard, as modified, third and final reading and in title only, Lux seconded, roll call vote: Russ, Lux, Wolken and Paulson voted aye and Goedken voted nay.  Motion carried.

Goedken moved Ordinance #691 amending Section 69.10, “Truck Parking Limited”, Monticello Code, by amending provisions pertaining to “Truck Parking”, as modified, third and final reading and in title only, Wolken seconded, roll call unanimous.

Herman reviewed proposed ordinance related to fence height and set-backs on alleyways.  Consensus of Council was to allow 4’ fences in front and side yards up to right-of-way and requiring a 5’ setback along an alleyway.  Michelle Coohey, 417 S Maple, expressed concern with fences located on alleyway right-of-ways.  Goedken introduced and moved Ordinance #693 amending Chapter 165, Zoning Regulations, Monticello Code, by amending Provisions pertaining to “Fences”, first reading and in title only, Russ seconded, roll call unanimous.

Herman reviewed John Monk request sewer credit request that would require a change in current policy.  Consensus of Council was to not amend the policy.

Herman reported that the Airport project was near completion and that excess dirt was sold for $7,200.

Goedken questioned if Jerry Behrends’ ditch project would be completed this fall; Herman believed so but plans to follow up with the contractor.

Herman reported his receipt of potential ordinance language, related to weeds and growth in residential areas from a Monarch website; he forwarded the information to Mike Felton but had not yet personally reviewed it.

Herman clarified that Council intended to hold off on sidewalk infill until after Herman explored “Safe Routes to School” funding for some or all of the proposed sidewalks

Herman reported receiving three applications for the Ambulance Director position and was expecting another before the deadline of November 11th.

Herman reported that the Police Chief Smith visited with the Animal Welfare Foundation President Chris Kenney who suggested that the City consider a program that allowed residents to donate to the Shelter when paying their water bill.  In return for administering this process the City would not be charged boarding fees for at large or abandoned animals.

Herman reported that there may be HMGP funding available for potential flood buy-outs.  Herman stated that there may be interest in the program by up to four property owners and asked if the Council supported his investigation of options.

Herman reported that very little to none of the work directed by the City to be undertaken at the Compadres building has been completed and asked the Council how they wanted him to proceed.  Council advised him to put together condemnation options for review at the next meeting.

Herman advised that he had received a request for the Council to consider an urban chicken ordinance.

Herman suggested to the Council that the City consider vacating previously dedicated alleyways that had never been improved or treated as an alleyway.  He reported that in many situations that there are homes or accessory buildings built on the platted alleyway right-of-way.

Schwickerath reported that the paint on the water tower contained lead and chromium.  Schwickerath reviewed options related to painting the water tower including the overcoating of existing paint or the full blasting of the structure followed by repainting. He also reviewed paint, color and logo options.  Schwickerath recommended, if the budget allowed, to move forward with a complete blasting of the structure, interior and exterior, prior to repainting.  Staff will look into prior project that was believed to include a full blasting of the structure and Council will give further consideration at the next meeting.

Schwickerath stated that South Street paving was completed last week.  He explained that saw cutting has to occur during a window of time to be most effective and that unfortunately in this case it occurred in the early morning hours, around 2 AM.  The City had received a complaint from one neighbor, however, another resident from the neighborhood at the meeting indicated that they did not hear a thing.  The project is to be substantially complete by November 18th.

Wolken moved to adjourn the Council meeting at 7:49 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – October 17, 2016

Regular Council Meeting – Official
October 17, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Johnny Russ arrived shortly after meeting started.  Tom Yeoman was absent.

Goedken moved to approve the agenda, Wolken seconded, roll call unanimous.  Johnny Russ arrived.

Goedken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-102 Approving FY 2015-2016 Annual Urban Renewal Report, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-103 Approving Pay Request #2 in the amount of $128,628.22 submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Russ seconded, roll call unanimous.

Russ moved Ordinance #690 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Chapter 165 “Zoning Regulations”, Section 165.06(104) related to definition of Front Yard, second reading and in title only, Wolken seconded, roll call vote: Russ, Wolken, Lux and Paulson voted aye and Goedken voted nay.  Motion carried.

Goedken moved Ordinance #691 amending Section 69.10, “Truck Parking Limited”, Monticello Code, by amending provisions pertaining to “Truck Parking”, second reading and in title only, Paulson seconded, roll call unanimous.

Herman explained that he continues to investigate terminology from other communities related to yard growth, flowers, weeds, etc., in addition to sidewalk infill and replacement policies and/or plans.  Herman will apply for the Safe Routes to School Grant that would cover partial costs related to eligible sidewalks.

Herman explained that the City Code allowed rear yard fences of 8’ tall to abut alleyway right-of-way.  Michelle Coohey, 417 S Maple, reported their neighbor installed a fence on the alleged property line; which has limited their access and visibility to the alleyway.  Council directed Herman to prepare an ordinance that would limit fence height and proximity to alleyway right-of-way for review.

Herman explained that staff has become aware of several duplexes on R-1 zoned parcels.  The properties have at some point been converted to a duplex without first obtaining a rezoning of the property from R-1 Single Family Residential to R-2 Two-Family Residential.  Council directed Herman to inform said property owners of need to seek re-zoning of their property.

Herman sent Park & Rec Director Tami Bartram the draft job descriptions for a Park and Rec. Director position and a Park and Rec. Facilities Superintendent position and requested that she forward to the Park Board.  Herman has responded to a couple Park Board inquiries.  Herman explained that the Council was looking to expand and improve programing.  Herman stated that Bartram has been largely responsible, with some intermittent part time help, for all park and recreation duties.  He reported that she often works in excess of 40 hours and has difficulty taking time off.  Herman stated a new law, which goes into effect December 1st, would require the City to pay Bartram overtime or increase her salary.  Herman stated that the City needs to provide opportunities for all kids, to hold tournaments and to bring people in from other communities, and to provide programming for all ages in the community.  Council expressed support for the plan and understood that final job descriptions would be presented for approval at the next Council meeting so that the hiring process could commence.

Schwickerath updated the Council on the Airport grading project.  Herman stated there is excess top soil and other soils that were stripped from the building site.  Herman advised that he has proposed selling the excess dirt to the Airport Board and that most feedback has supported that plan.  The other option is to spread the dirt just off the end of the project area. Consensus of the Council was to sell the dirt to create funds to pay for the overage on the project caused by subgrade issues.

LaGrange advised that he was planning to hire a contractor to complete approximately $15,000 of crack sealing in town this fiscal year.

Herman explained that the City should be in a position to accept credit cards in approximately one month with all fees related thereto being passed on to the user.

Herman explained that he has been investigating multiple options related to cost savings and restructuring options for the ambulance service.  At this point all losses are covered by City taxpayers even though the ambulance coverage area includes many rural Jones, Delaware, and Linn County areas.  Herman suggested that the City move forward with the hiring of an ambulance director while continuing to explore options.  Lux agreed that the City should move forward with the hiring of a director while Herman continues to investigate as it would be beneficial for the morale of the department and indicated that we should consider applicants whether they live within or outside the City limits.

Herman reported no new developments with regard to the issues discussed in a recent closed session.

Wolken moved to adjourn the Council meeting at 7:23 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – October 3, 2016

Regular Council Meeting – Official
October 3, 2016
Community Media Center

6:00 P.M.

Mayor Pro Tem Tom Yeoman called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange and Police Chief Britt Smith.  Mayor Dena Himes was absent.

Wolken moved to approve the agenda, adding proposed payment and change order related to the Grading and Apron Extension for future 10-unit Hangar project, Lux seconded, roll call unanimous.

Russ moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reported that Advance Construction had completed repairs associated with hail damage to the Aquatic Center and Sewage Treatment buildings consistent with previously submitted competitive bids in the amount of $43,573.00.  Paulson moved to approve Resolution #16-98 Approving Payment to Advance Construction, Inc. Related to Hailstorm Repairs, Russ seconded, roll call unanimous.

Herman advised that two plats of survey were presented for approval, dividing a property owned by Roger Stephen into two parcels.  On one parcel is the Stephen home and on the second parcel is ground located across a drainage ditch that is connected to the Stephen Motors property.  The P & Z Board reviewed and recommended approval of the parcels.  Wolken moved Resolution #16-99 Approving Plats of Survey to Parcel 2016-14 and 2016-15, Goedken seconded, roll call unanimous.

Herman reported that the P & Z recommends the zoning of recently annexed property and Parcels 2016-14 and 2016-15, with Parcel 2016-14 being zoned residential, Parcel 2016-15 being zoned commercial, and all recently annexed property zoned commercial.  Lux moved to approve Resolution #16-100 Scheduling Public Hearing on the Zoning of certain properties recently Annexed to the City of Monticello and newly created parcels identified as Parcel 2016-14 and Parcel 2016-15 for November 7th, 2016 at 6:00 P.M., Paulson seconded, roll call unanimous.

Russ moved to approve Resolution #16-101 Approving Pay Request #1 in the amount of $70,494.79 and Change Order #1 in the amount of $13,134.69, submitted by B & J Hauling and Excavating related to the 2016 Grading & Apron Extension for Future 10-unit Hangar project, Wolken seconded, roll call unanimous.  The Change Order was related to the purchase of additional rock to replace poor subbase identified during the grading project.

Herman advised that he had received three recent requests related to front porch or deck modifications to R-1 zoned properties.  Two homes would like to remove a covered stoop and replace the stoop with a deck across the front of the home and neither home presently meets code required front yard setbacks.  The P & Z Board recommended allowing the extension of a covered front porch so long as it was not closer than 12’ to the right-of-way.  Council discussed the merit of allowing a deck versus a covered porch on the front of the home and the proximity of either a deck or a porch to the right-of-way.  Goedken moved to not change the Code, but to require those desirous of adding a front porch or deck to seek a variance, motion died for lack of a second.  John Quick, 226 Grand Street, advised the Council that he needs to replace his stoop as it is pulling away from the foundation and would like to build a deck.  After further discussion, Yeoman introduced and moved the first reading of Ordinance #690 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Chapter 165 “Zoning Regulations”, Section 165.06(104) related to definition of Front Yard, first reading and in title only, Lux seconded, roll call vote: Yeoman, Lux, Paulson, Russ and Wolken voted aye and Goedken voted nay.  Motion carried, with Ordinance to permit front decks or porches to extend in the front yard setback up to 12’ from the ROW so long as there were existing front porches or decks so extended in the immediate vicinity of the property, and with the further limit that this allowance would only be considered in subdivisions that were platted prior to 1996.

Herman reviewed Ordinance #691 to limit parking of 7’ or wider vehicles or trailers on a portion of West First Street.  Goedken introduced and moved Ordinance #691 amending Section 69.10, “Truck Parking Limited”, Monticello Code, by amending provisions pertaining to “Truck Parking”, first reading and in title only, Wolken seconded, roll call unanimous.

Herman explained that he continues to investigate terminology from other communities related to yard growth, flowers, weeds, etc., in addition to sidewalk infill and replacement policies and/or plans.  Herman provided the Council with some basic information to consider related to these topics.

Herman explained that he understood that the MYBSA and Bud Johnson have come to terms with regard to Jaycee/ Kleinow fields.  Johnson will maintain and operate the concession stand, however, all moneys coming into the facilities would flow through the MYBSA.  The MYBSA will contribute $5,000 annually to a Jaycee / Kleinow Capital improvement fund and will continue to cover costs of daily maintenance and operations.  Herman will continue to work on an updated MYBSA agreement.

LaGrange explained that the City and the County would each take care of updated speed limit signs on Business Hwy 151 between Stephen Motors and US Highway 151 interchange.

Herman provided Council with draft job descriptions for a Park and Rec. Director position and a Park and Rec. Facilities Superintendent position.

Herman updated the Council on the Airport grading project.

Herman reported no new developments with regard to the issues discussed in closed session at the last Council meeting.

Wolken moved to adjourn the Council meeting at 7:11 P.M.

Tom Yeoman, Mayor Pro Tem

Sally Hinrichsen, City Clerk

Council Minutes – September 19, 2016

Regular Council Meeting – Official
September 19, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineer Patrick Schwickerath.

Yeoman moved to approve the agenda, moving the proposed payment to the Great Jones County Fair in the amount of $71,044.10 related to the City Park Parking Lot Project from the bill list to a Resolution, Wolken seconded, roll call unanimous.

Paulson moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reviewed the breakdown of the expenses related to the City Park Parking Lot Project.  He explained that the final amount exceeded the original estimates due to the decision to increase the depth of the concrete from 6” to 7” and increase the overall size of the parking lot.  Yeoman moved to approve Resolution #16-94 to approve payment of $71,044.10 to the Great Jones County Fair in payment of City share of City Park Parking Lot project, Russ seconded, roll call unanimous.

Herman explained that he had put in written form an agreement between the City of Monticello and Bud and Georgia Johnson including terms previously approved by the City Council.  The City Council has reviewed the Johnson maintenance proposal at the last two City Council meetings.  Goedken moved to approve Resolution #16-95 to approve Field Preparation, Maintenance, and Operation Agreement between the City of Monticello and Bud and Georgia Johnson related to the Jaycee and Kleinow Fields, Paulson seconded.  Scott Brighton, 707 Park Drive and member of MYBSA, objected to the proposed agreement with Johnsons.  Herman explained that the agreement between the MYBSA and the City would terminate as of December 31, 2016, and needed to be re-drafted due to changes that have occurred since approval of the original agreement. Brighton objected to what he referred to as a private citizen running a public entity.  Herman and Council members commented that the Johnsons were proposing to volunteer their time and energy to oversee the care and maintenance of the fields and the concession stand on behalf of the City with no compensation and questioned how that could not be in the best interests of the City.  Brighton indicated that he did not believe the MYBSA would continue to exist if the agreement with Johnson were approved or that there would be a whole new MYBSA Board, indicating that “I certainly will not be on the Board”.

Johnson stated he had talked to the MYBSA Board about maintaining the fields.  Johnson explained that there were discussions at the School level related to the potential swapping of the existing High School Varsity Softball and Practice fields with the City Little League diamonds at the sports complex.  With the potential swapping of fields Johnson indicated that keeping money set aside for Jaycee and Kleinow at this time made sense and investing further money in the Sports Complex at this time was not a good idea until there was a decision on the continued location of the Little League fields.  Herman explained that the City needs to work on an agreements with the school and the MYBSA related to the use and oversight of the Sports Complex and other non-City fields.  Herman also explained that due to changes in Federal Law related to salaried employees, that the City would need to begin to pay the Park & Rec Director overtime as of December 1, 2016.  Based thereon, he is investigating the creation of new job descriptions for the Park and Rec. Department, with two separate descriptions for a Recreation Director and a Parks/Facilities Superintendent.  The Council will need to decide how they want to proceed with that department.  Bud Johnson proposed that the Council approve the agreement subject to the approval of the MYBSA Board.  Roll call was taken on approving Resolution #16-95, as stated above, all voted nay and motion failed.  Wolken moved Resolution #16-95 to approve Field Preparation, Maintenance, and Operation Agreement between the City of Monticello and Bud and Georgia Johnson related to the Jaycee and Kleinow Fields, contingent on MYBSA Board’s approval, Russ seconded, roll call unanimous.

Yeoman moved to approve Resolution #16-96 Approving Pay Request #1 in the amount of $39,302.45 submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Russ seconded, , roll call unanimous.

Herman reviewed the current rental rates and deposit amounts for the upstairs of the Community Building.  Council discussed rental rates for resident of $100/day with a $500 deposit and non-resident rates of $250/day with a $1,000 deposit.  Goedken moved to approve Resolution #16-97 Approving Community Building Rental Rates, Yeoman seconded, roll call unanimous.

Yeoman moved Ordinance #688 amending the Code of Ordinances of the City of Monticello, Iowa, by amending provisions of the current “Signage Regulations”, third and final reading and in title only, Russ seconded, roll call unanimous.

Goedken moved Ordinance #689 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Section 69.12 of the Monticello Code “Parking Limited to Two Hours”, third and final reading and in title only, Wolken seconded, roll call unanimous.

Herman stated that he continues to investigate terminology from other communities related to yard growth as well as sidewalk replacement compliance and will have an update and potential options for the sidewalk repair and infill during November Council meetings.

Herman stated that he has received two complaints related to the parking of a trailer on West First Street based upon a number of accidents involving vehicles striking a trailer parked across the street from the Steve Intlekofer’s home.  The Police Chief reported that a request was made of Steve Intlekofer to stop parking his trailer in the problem area and he declined.  The City Code prohibits the parking of 7 foot or wider vehicles where signed and in residential areas.  Smith stated that he erected a sign that prohibited the parking of 7 foot or wider vehicles in the problem area.  Consensus of the Council was to modify the City Code to add West First Street to the list of streets where the parking of 7 foot or wider vehicles is prohibited.

Herman passed on resident requests related to the consideration of digital speed signs on W 1st Street as cars are coming into town and on Oak Street as cars are heading east from Oak Street.  Goedken questioned the cost of the sign and maintenance costs.  Smith stated that the State Enforcement Program may partially fund a speed trailer, which would cost about $3,000 to $4,000 and potentially a pole mounted sign that would cost about $1,500 to $2,000.  Council suggested contacting other Cities in the area that have the signs and see if they are effective.

Herman stated that he is looking into a credit card vendor for the City.  There would be no cost to the City for setup, equipment or maintenance and fees would be charged to the user.

Herman received a report that shows the City saved around $21,000, so far in 2016, by partially self-funding the health insurance.

Herman reported that Black Hills is investigating the gas main incident that occurred last week during the South Street Reconstruction Project.  City Staff understands that the line was not marked and was not shown on Black Hills maps.  Black Hills agreed that City staff should not have to answer questions related to the incident, so residents and business are asked to call City Hall to get Black Hills contact information if there are questions.

Schwickerath updated the Council on the South Street project.  He reported that the pavement to be removed near or in the intersection of South Street and S. Main Street was found to be 19” thick, much thicker than anticipated.  Current plans calls to replace the removed pavement with 12” of rock and 10” of PCC.

Yeoman moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Russ seconded.  Roll call unanimous.  Herman advised that no action would be taken after the closed session.

Russ moved, Goedken seconded to end the closed session and return to open session.   Roll call unanimous.

Wolken moved, Russ seconded to adjourn the Council meeting at 8:37 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – September 6, 2016

Regular Council Meeting – Official
September 6, 2016
Community Media Center

6:00 P.M.

 

Mayor Pro Tem Tom Yeoman called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Mayor Dena Himes was absent.

Russ moved to approve the agenda, Wolken seconded, roll call unanimous.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Mike Felton, 228 S Chestnut, addressed the Council regarding the nuisance notice he received related to tall milkweed growth throughout their yard and right-of-way and the request for him to reduce the overall growth in his yard to eight inches as provided in the code.  Felton has been designated as a Monarch Waystation and he plants the milkweed to attract the Monarch butterflies.  Goedken indicated that Felton’s removal of milkweed from the right-of-way did away with the visibility issue and further stated that he felt the yard was well maintained.  Yeoman suggested that Felton be allowed to plant milkweed on public property like Jacobs Park, Willow Park or on the sewage treatment plant property.  Felton indicated that the use of public grounds would not be as convenient as his yard.  Goedken stated that his wife works in several gardens at Riverside Gardens and has flowers around their house and questioned if those would be treated the same way.  Wolken would like to see a garden or flower bed in a defined area.  Goedken indicated that he had no problem with designating Felton’s yard as a flower bed as it was and if the Council wanted to do otherwise then everyone should be ordered to trim all growth, including flowers, to a height of 8 inches.  Dana Kelly, 529 N Chestnut, said that she is concerned about nature and that once the environment is gone, you can‘t get it back.  She expressed greater concern with the weeds and junk in her neighbor’s yard.  Herman explained that two letters had been sent to her neighbor to clean up the yard, along with several other property owners.  Kayla Pins, 313 W Buckeye, stated that her garden had milkweed plants.  Pins is a proponent of planting milkweed on public property, in addition to leaving Felton’s waystation and suggested that the Council rescind the nuisance notice.  Margaret Eastburn, 308 N Chestnut, explained that she had many plantings in her yard in excess of 8 inches in height.  Steve Hanken, 823 S Main Street, stated the City of Anamosa has milkweed plants around their street lights.  He agreed that visibility is a concern and if the nuisance is based upon safety it should be addressed.  Herman advised that alth  ough Felton removed some plants that his yard, as it currently existed, continued to violate the City Code.  Herman suggested that if Felton’s yard was allowed to remain as it is that the Council give direction on how they would like to see the code modified.  Nancy Felton, 228 S Chestnut, expressed disappointment with having her address connected to a nuisance notice in the paper, believing that more detail should have been provided.  Felton stated that they have been planting milkweeds for over 10 years.  Council discussed issues related to the Code, such as regulating or designating flower beds and/or gardens; possibly regulating plants in the City right of way; allowing plant growth in flower gardens versus random growth, and possibly limiting weed and/or growth to 8 inches in the ROW.  Goedken moved to proceed as the issue has been addressed being Mike Felton trimmed back the plants to improve the visual site.  Motion died due to a lack of a second.  Lux felt there were a lot of issues that needed to be addressed by the Council.  Paulson moved to table and advised no action will be taken until further action by the Council and Council can come to an agreement on how to address the issue, Wolken seconded, roll call vote, Paulson, Wolken, Russ, Lux and Yeoman voted aye and Goedken voted nay.  Motion carried.

Mayor Pro Tem Yeoman opened the Public Hearing on proposed voluntary annexations.  Hinrichsen advised there was no public comment and Mayor Pro Tem Yeoman closed the Public Hearing.  Goedken moved to approve Resolution #16-88 Approving and Accepting the Voluntary Annexation of certain properties generally described as the Welter property, the Hughes Garage property, the Stephen Motors property, the Kromminga property, the Horsfield property, and the City Airport property, all of same adjoining the City of Monticello for at least fifty feet and not creating an island, as same is defined within Iowa Code §368.7(2), Russ seconded, roll call unanimous.

Goedken moved to approve Resolution #16-89 to request Abatement of accrued Property Taxes on property owned by the City of Monticello for public purposes within the City limits of the City of Monticello, Russ seconded, roll call unanimous.

Goedken moved to approve Resolution #16-90 Approving Tax Abatement Application related to Residential Improvements constructed at 423 & 425 W 8th Street, Monticello, Iowa, Lux seconded, roll call unanimous.

Herman reviewed the details that Bud Johnson proposed at the prior Council meeting in regard to maintenance and operation of the Jaycee/ Kleinow fields.  Johnson is proposing an agreement between Johnson and the City to maintain the fields and MYBSA would maintain the other diamonds on school property.  The Council and Johnson discussed the proposed terms.  Goedken moved to approve Resolution #16-91 to approve the drafting of a Field Preparation and Maintenance Agreement between City of Monticello and Bud and Georgia Johnson related to Jaycee and Kleinow Fields, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-92 Approving and Adopting the Annual City Street Financial Report for fiscal year 2015/2016, Russ seconded, roll call unanimous.

LaGrange received three bids for the West 5th Street project.  Goedken would like LaGrange to look into the area in the intersection of W 5th Street and Arminda Drive where the concrete has dropped, in addition to the areas that were bid.  Goedken moved to Resolution #16-93 Approving proposed repairs to portions of W. 5th Street, Russ seconded, roll call unanimous.

Goedken moved Ordinance #688 amending the Code of Ordinances of the City of Monticello, Iowa, by amending provisions of the current “Signage Regulations”, second reading and in title only, Russ seconded, roll call unanimous.

Goedken moved Ordinance #689 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Section 69.12 of the Monticello Code “Parking Limited to Two Hours”, second reading and in title only, Lux seconded, roll call unanimous.

Herman reviewed the Community Building rental policy.  Council discussed raising the rental and/or deposit amounts.  No action was taken.

Herman reported Alliant Energy completed the street light inventory in Monticello and they have been overbilling the City for 33 streetlights and will be issuing a credit in the amount of $13,800 for five years of overcharging.

Schwickerath updated the Council on the South Street project.  He and Zwolinski met with the Fire, Ambulance and Police Departments, Monticello School, Chad with Eastern Iowa Excavating and City staff in regard to the paving of South Street and it was decided to pave the entire street in one phase as opposed to two.  Eastern Iowa offered to install concrete around the West end of the Fire Station at no charge with the City paying for the concrete as a donation to the Fire Department.  Consensus of the Council was to approve pouring the street in one phase.

Schwickerath and Zwolinski updated the Council on the 6th Street ditch project.  Plans have been sent to Herman for review.  Herman will send a draft plan set to the Council for their review as well prior to further Council level discussions.  At such time as the plans are approved they can be submitted to the Corp of Engineers for their review.  No action was taken

Wolken moved to adjourn the Council meeting at 8:12 P.M.

 

Tom Yeoman, Mayor Pro Tem

Sally Hinrichsen, City Clerk