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Council Minutes – March 6, 2017

Regular Council Meeting
March 6, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Casey Zwolinski and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Paulson moved to approve the agenda, Russ seconded, roll call unanimous.

Goedken moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reported that the Free Masons propose a Child Identification event at the Citizens State Bank Youth Development Center on May 21, 2017 from 10 am to 4 pm.  During the event they would take ID photos, video, DNA swab, a tooth imprint and fingerprint records of community children.  This information would be beneficial in a search for a missing child.  They are hoping to have a life flight helicopter land and be on display at the City Park during the event.  Goedken moved to approve the Free Masons Child Identification Program on May 21, 2017 and to donate $200 towards the event, Paulson seconded, roll call unanimous.

Herman reported that Reese Cox and other 8th graders have planned a fundraiser dance to be held on March 25th in the Community Building to support an ill classmate and have requested the waiver of the normal rental fee.  Russ moved to waive the Community Building rental fee as requested, Wolken seconded, roll call unanimous.

Herman reported that E911 Coordinator Garb Schwab had reached out to the City to discuss the fact that there were three separate road or street names in use between the swimming pool area on the north to the Ballou farm property on the south.  Schwab proposed, to minimize confusion, that all properties along this stretch of road be given South Main Street addresses.  He requested that the Council weigh in on his proposal before taking it to the E911 Service Board and the Jones County Board of Supervisors.  Goedken wanted to make sure property owners were aware of the proposal before any change would take effect.  Goedken moved to support Schwab’s proposal, agreeing that it would make sense to utilize South Main Street as a consistent address, Wolken seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed Fiscal Year 2017/2018 City of Monticello Budget.  Staff received no oral or written comments.  Mayor Himes closed the hearing on the Fiscal Year 2017/2018 budget.  Herman reported that the proposed tax rate was $13.86898, the same as last year, and briefly reviewed the budget.  Goedken moved to approve Resolution #17-24 adopting the Annual Budget for Fiscal Year July 1, 2017 through June 30, 2018, Russ seconded, roll call unanimous.

Herman reported that the County Auditor requested that the Townships enter into an agreement with the City in regard to their annual Fire Dept. budget investment.  Goedken moved to approve Resolution #17-25 Approving Fire Protection Agreements between City of Monticello and participating townships, Lux seconded, roll call unanimous.

Herman reported that Theisens had submitted an Application for Storm Water Cost Share related to a project to remedy storm water issues behind their building, between their building and the apartment building to the south.  Council questioned if they could run the drainage under the sidewalk as opposed to the curb and gutter and whether or not a new, second catch basin, was necessary.  LaGrange will meet with Theisens and Accent Construction to review their proposed plans and report back to Council.  No action was taken.

Herman reported that there were 7 partial or total brick manholes on Main Street.  LaGrange explored the replacement of the manholes prior to the Main Street rehabilitation project.  Herman explained that the project costs would require the City to obtain competitive quotations and potentially competitive bids.  In response to a question from Lux, Herman explained that costs would be covered by the Road Use fund.  Consensus of the Council was to put together specifications and to obtain competitive quotations for the replacement of all 7 manholes.

Herman indicated that there was an opening on the Tree Board due to Russ Hodge’s resignation.  Russ explained that his work obligations were not allowing him to make enough meetings.

Herman reported that a Sacred Heart Youth Group proposed to paint house numbers on City Curbs in front of homes as a fundraiser, charging a pre-agreed fee to the homeowner, utilizing black and white paint.  Council voiced no objections to this proposal.

Herman explained that the City received two invoices related to a party for Tami Bartram.  Herman explained that he believed certain Park Board members to have arranged the party and had incurred the expenses.  The expenses known to date include a $120 invoice related to the purchase of a banner and $256 related to cupcake and cookie purchases.  Herman explained that the invoices were not on the bill list as they were received after the packet had been sent out but that he wanted to make the Council aware of the invoices as they would be on the next agenda for consideration, and as the City had not historically incurred expenses such as these.  Park and Recreation Board Chairperson Kim McQuillen was in attendance.  She indicated that the Park and Recreation Board never officially approved the purchases in a meeting, but that they had other discussions and decided that the purchases and expenses were an appropriate recognition of Bartram’s years of service to the City, as her send off.  No action was taken.

Zwolinski explained that finalization of the East South Street Reconstruction and the Airport Taxiway Improvements projects were on hold for the winter.

Zwolinski reported that the Main Street Rehabilitation project will likely be let for bid in April, starting after the fair and being completed in the fall.  Herman stated that he had received 9 of the required temporary construction easements for this project with Caseys General Store being the only property owner to demand compensation for the easement.  The easements were required for the City to make necessary ADA improvements to crosswalks at no expense to the property owners.

Zwolinski explained that East 1st Street Bridge final plans are due March 21st with easements to be finalized prior to that date.  A small amount of tree clearing is necessary and must be completed by March 31st.  Assuming the tree removal is completed prior to March 31st, construction could begin after the fair.

Zwolinski reported that preliminary plans related to the new Ten-T Hangar have been submitted to the FAA.  The project is scheduled to be let for bids and constructed in 2017.

Zwolinski reported that they are waiting on a signature on agreement with the Utility Service Group, and that once it is received a preconstruction meeting will be set, with the Water Tower repainting project to be completed by October 16, 2017.

Zwolinski explained that they continue to work on wall design plan sheets related to the 6th Street Ditch project and plan to provide draft plans and easement information on or about March 17, 2017.  Herman explained that he would recommend a loan agreement with a local bank to fund this project.  Hinrichsen explained that the Storm Water fund revenues total approximately $30,000 per year.

Herman reviewed Dave Schoon’s revised plan to parcel off a house and accessory building from other buildings on one existing parcel, removing another building from the same parcel.  He wants to parcel off the home and accessory building from other remaining buildings.  If the new parcel boundary is centered between the new parcel and the remaining buildings, each building will nearly meet the 10’ setback as there is 19’8” between the buildings.  Herman indicated that he and LaGrange could approve a project when the required and actual setback were within one foot of each other.  Herman plans to review with the Planning and Zoning Board as well.

Herman explained that an Aerial Photographer had visited him to inquire whether or not the City would be interested in purchasing an aerial photograph of the City.  No interest was expressed and no action was taken.

Herman reported that KCRG suggested the City move the camera used by KCRG to a downtown location and to upgrade the camera.  Herman reported that he would investigate further.  No action was taken.

Wolken moved to adjourn the Council meeting at 7:05 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – February 20, 2017

Regular Council Meeting
February 20, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Patrick Schwickerath and Casey Zwolinski and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Goedken moved to approve the agenda, adding appointment of Nick Miller and Sophia Schemmel to the Park & Rec Board to the consent agenda, Russ seconded, roll call unanimous.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Council discussed whether or not the tower repainting project should include a “Monticello” logo.  Russ moved to approve Resolution #17-19 finally approve the proposed plans, specifications with addendum one, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project, the acceptance of bids, and awarding the project to the apparent lowest responsive, responsible bidder, Utility Services Co., Inc, with one logo on the south side of the tower, Lux seconded, Roll call vote: Russ, Lux, Wolken and Paulson voted aye and Goedken voted nay.  Motion carried.

Herman reported the County Sheriff is proposing a 3% increase for the Communication Services Agreement.  Russ moved to approve Resolution #17-20 Approving Agreement for Communications Services between the Jones County, Jones County Sheriff and City of Monticello, Wolken seconded, roll call unanimous.

Lux moved to approve Resolution #17-21 To approve funding /investment in Jones County JETS Transportation System in the amount of $1,500.00, Russ seconded, roll call unanimous.

Herman reported that Robert and Susan Pillard agreed to the severance of their property which lies near Business 151 and the Maquoketa River.  Russ moved to approve Resolution #17-22 Approving severance of Pillard property from the City of Monticello and authorizing Mayor to execute Severance Agreement, Wolken seconded, roll call unanimous.

Council considered Dave Schoon request to parcel off a house and accessory building from other buildings on one existing parcel.  If the parcel was permitted the remaining parcel, including a number of commercial buildings, would not meet required setbacks.  Herman reported that the Board of Adjustments did not recommend approval of the proposed parcel, indicating that the remaining commercial buildings should be removed prior to the creation of the new parcel so that all remaining buildings would meet legal setbacks.  Consensus of Council was supportive of Board of Adjustments recommendation.  Council took no action.

Zwolinski reported that the proposed Ten-T Hangar was planned for construction next to the newly constructed taxiway.  Goedken moved to approve Resolution #17-23 Approving the Professional Services Agreement between Snyder & Associates and the City of Monticello related to the Monticello Airport Ten-T-Hangar project, Wolken seconded, roll call vote unanimous.  Wolken left the meeting at 6:20 PM.

Herman reported that he received information associated with Pitbull dog varieties from Kaylee Pingel with the Animal Welfare Foundation Board after the agenda went out and indicated that he would e-mail that information to the Council.  Annie Locher, Animal Welfare Foundation Board Member, addressed the Council asking them to have an open-mind when reviewing the information on Pit Bulls.  No action was taken.

Herman advised that he received a letter for KIJI President Stephen Intlekofer suggesting the City consider the application of a $5 or $10 fee to utility bills, with the resulting funds to be used to cover high water bills that property owners encounter from time to time, an “insurance” fund of sorts.  The Council was not supportive of the proposal and no action was taken.

LaGrange reported that ITC would be installing new utility poles in the area of Business 151 West to golf course to substation by 11th Street.

Herman reviewed potential options to improve or replace the City Fountain by the Aquatic Center.  Herman reported that the fountain, when in use, is constantly being filled due to numerous leaks that past remedial efforts have failed to cure.

Russ moved to adjourn the Council meeting at 7:02 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – February 6, 2017

Regular Council Meeting
February 6, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Patrick Schwickerath and Casey Zwolinski and Police Chief Britt Smith.  Council member Rob Paulson was absent.

Wolken moved to approve the agenda, Lux seconded, roll call unanimous.

Dave Schoon discussed his desire to separate a house and building from other buildings on one parcel with a plan to tear down the other buildings at some point in the future.  The separation would result in the other buildings not meeting setback requirements.  No action was taken; will be on next agenda for consideration.

Yeoman moved to approve the consent agenda, Russ seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed plans, specifications, form of contract and estimate of costs related to the Monticello North Water Tower Repainting Maintenance Project.  Staff received no oral or written comments.  Herman stated that 7 bids were received.  Schwickerath reviewed the bids with the Council and recommended awarding the project to Utility Service Co/. Inc from Perry, Georgia the lowest responsive responsible bidder.  The Council discussed whether or not the tower should have a “Monticello” logo painted on it at a cost of $5,000 for one or $9,000 for two.  Mayor Himes closed the hearing on the proposed plans, specifications, form of contract and estimate of costs related to the Monticello North Water Tower Repainting Maintenance Project.  Schwickerath stated that the early start date would be May 1st and the late start date would be July 18th with a 90 day construction completion period once they start.  Yeoman moved to finally approve the proposed plans, specifications with addendum one, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project, the acceptance of bids, and awarding the project to the apparent lowest responsive, responsible bidder, Utility Services Co., Inc, with one logo on the south side of the tower, Russ seconded, Roll call vote, Yeoman, Russ, and Lux voted aye and Goedken and Wolken voted nay.  Motion failed.  Goedken moved to finally approve the proposed plans, specifications with addendum one, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project, the acceptance of bids, and awarding the project to the apparent lowest responsive, responsible bidder, Utility Services Co., Inc, with no logo, Wolken seconded, Roll call vote, Goedken, Wolken and Yeoman voted aye and Russ and Lux voted nay.  Motion failed.  Council will look for community input and address this question on the next agenda.

Goedken moved to approve Resolution #17-14 Approving Louis & Jeri Soppe Tax Abatement Application related to Residential Improvements constructed at 831 Breckenridge Drive, Monticello, Iowa, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #17-15 Approving Jacob Ciha Tax Abatement Application related to Residential Improvements constructed at 302 N Chestnut Street, Monticello, Iowa, Wolken seconded, roll call unanimous.

Herman reported that Jerry Krueger sold Hangar VII to Thomas Yeoman who took over the land lease with the City.  Yeoman added on to the hangar in 2016.  Goedken moved to approve Resolution #17-16 Approving Hangar Space Lease Agreement between Monticello Regional Airport (City of Monticello) & Thomas W. Yeoman, Russ seconded.   Roll call vote, Goedken, Russ, Lux and Wolken voted aye and Yeoman abstained.  Motion carried.

Wolken moved to approve Resolution #17-17 Scheduling Public Hearing on the City of Monticello 2017/2018 Fiscal Year budget for March 06, 2017 at 6:00 p.m., Lux seconded, roll call vote unanimous.  Council set Saturday February 11, 2017 at 1:00 pm to further review the budget.

Herman recommended that Casey Reyner be hired as the Park & Recreation Superintendent of Parks and Facilities.  Lux moved to approve Resolution #17-18 to approve the hiring of Casey Reyner as Monticello Park and Recreation Superintendent of Parks and Facilities, Russ seconded, roll call unanimous.

Herman reviewed some statistics and articles related to pit bulls that he found and suggested that the Council go to DogsBite.org website for more information.  Jayne Iben, with the Animal Welfare Foundation, spoke briefly to the Council, asking if any of the statistics Herman provided dealt with dog bites in the home versus in the public.  Herman reviewed some specifics and indicated that the site had many pages of additional statistics.  Annie Locher, Animal Welfare Foundation Board Member, indicated that she favored restrictions related to muzzling and short leashes and the lifting of the Pit Bull ban explaining that the shelter has a hard time placing pit bulls because of the ban in both Monticello and Anamosa.

Staff discussed Storm Water project involving Jerald and Sherry Behrends and the City of Monticello.  LaGrange reviewed Jerry McElmeel bid in the amount of $2,650 for labor and material estimate in the amount of $4,966.  Goedken moved to approve the project, using plastic pipe, with a cost of $3,000 to Jerald Behrends with over runs to be paid by the City, Motion died due to the lack of a second.  Council was concerned with the approval of an agreement that was not basically a 50/50 split as has been the case in prior projects.  Herman suggested that Behrends could take advantage of the City Loan program with a 5-year loan at 0% interest, if desired.  After more discussion, Behrends agreed to a 50/50 cost split with a not to exceed sum of $3,800, with the granting of an easement to the City at no cost, with the easement including language that excludes heavy equipment or traffic over the easement area, and with the City accepting maintenance of the pipe once installed.  Goedken moved to proceed with the JeraldBehrends storm water project as a 50/50 cost share with the understanding that the Behrends share would not exceed $3,800, that Behrends would grant an easement to the City at no cost, with the easement including language that excludes heavy equipment or traffic over the easement area, and with the City accepting maintenance of the pipe once installed, with the further understanding that the City would approve a loan, through the City Loan Program, for 5-years at 0% interest, consistent with past practices, should Behrends wish to take advantage of that opportunity, Wolken seconded, roll call unanimous.

The remainder of the meeting was spent on FY ’18 budget discussions and review with no action taken.  The Council agreed to hold a work session on the budget on Saturday, February 11, 2017 at 1:00 p.m. in the Council Chambers.

Wolken moved to adjourn the Council meeting at 8:56 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – January 16, 2017

Regular Council Meeting
January 16, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, Deputy City Clerk Cheryl Clark, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Herman explained that the Consent Agenda item to appoint a Park and Recreation Board member should include the name Kim McQuillen.  He also suggested, due to icy road conditions, that agenda items involving presenters that were travelling be moved up in the agenda.  Russ moved to approve the agenda as proposed, Lux seconded, roll call unanimous.

No one appeared during Open Forum.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Schwickerath stated that the Water Tower Repainting Project start date had been moved from April 17, 2017 to May 1, 2017, as requested by Sprint, a tenant on the water tower.  Lux moved to approve Resolution #17-02 to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project and the taking of bids therefor for February 6, 2017 at 6:00 P.M., Goedken seconded, roll call unanimous.

Herman reported that the City is required to hire an Engineer and a Planning Consultant through a competitive Request for Qualifications (RFQ) process to maintain eligibility for Federal Airport Improvement Programming funding.  The Airport Board recommended that Snyder & Associates be appointed for Airfield Development Projects and Jerry Searle with HDR, in concert with Snyder, for Airport Planning and Environmental Projects.  Moved by Goedken, seconded by Wolken to approve Resolution #17-03 to approve appointment of Snyder & Associates as Monticello Airport Engineer, for Airfield Development Projects, and Jerald Searle, with the HDR/Snyder & Associates team, for Airport Planning and Environmental Services, roll call unanimous.  Schwickerath left the meeting.

Kendy Bohlken, acting commissioner for MYBSA, provided a report summarizing the activities and financials of the MYBSA for 2016.

Dusty Embree, Executive Director for Jones County Economic Development, presented on past and upcoming events and requested that the City continue to invest in JCED.  Paulson moved to approve Resolution #17-04 approving JCEDC Investment for FY ’18 in the amount of $7,592, Goedken seconded, roll call unanimous.

Library Director Michelle Turnis provided an overview of Library usage for 2016 explaining that the Library experienced an 18% increase in foot traffic.  They are requesting an increase in the general fund appropriation of $10,000 from $115,000 to $125,000.  Herman explained that he would provide more detail at the next Council meeting.

Herman reported on recent legal happenings regarding Moonshine Real Estate LLC, Whiskey River Liquor Pub & Grub license holder Milena Galliano and former license holder Ryan Husmann.  Galliano was present and addressed the Council regarding what she has been doing to improve the bar and answered questions regarding the day-to-day oversight.  After discussion, Russ motioned to deny approving the renewal of Moonshine Real Estate LLC, Whiskey River Liquor Pub & Grub, Liquor License, Goedken seconded, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-05 Approving contribution to Jones County Extension Programming in the amount of $500, roll call unanimous.

Moved by Goedken, seconded by Paulson to approve Resolution #17-06 Approving funding/investment in Jones County Tourism in the amount of $1,139 for FY 2018, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-07 Approving FY ’18 Senior Dining Funding request in the amount of $3,900, roll call unanimous.

Moved by Wolken, seconded by Paulson to approve Resolution #17-08 Designating the Monticello Express as the official publication newspaper for City of Monticello, roll call unanimous.

Moved by Goedken, seconded by Lux to approve Resolution #17-09 Approving the Written Investment Policy applicable to all Funds of the City of Monticello, Iowa, as required by Chapters 12B and 12C of the Code of Iowa, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-10 Approving Nick & Shannon Simonson Tax Abatement Application related to Residential Improvements constructed at 745 Breckenridge Drive, Monticello, Iowa, roll call unanimous.

Moved by Wolken, seconded by Goedken to approve Resolution #17-11 Approving Chris & Myrna Sasina Tax Abatement Application related to Residential Improvements constructed at 708 Park Drive, Monticello, Iowa, roll call unanimous.

The Plat of Survey to Parcel 2017-16 was presented for review and approval.  The P & Z has recommended that same be approved.  The survey was created to clear up a boundary line between two parcels.  Charlie Becker plans to transfer the parcel to neighboring property owners, Gary & Marcia Schwandt.  Moved by Wolken, seconded by Paulson to approve Resolution #17-12 Approving Plat of Survey to Parcel 2017-16, roll call unanimous.

Herman explained the Park & Recreation Department hiring process.  He explained that the committee recommended that Jacob Oswald be hired as the Park & Recreation Director.  Moved by Goedken, seconded by Wolken to approve Resolution #17-13 to approve the hiring of Jacob Oswald as Monticello Park and Recreation Director, Wolken seconded, roll call unanimous.  Herman explained that current Park and Recreation employee Tami Bartram turned down the opportunity to continue her employment with the City as the Superintendent of Parks and Facilities at her current rate of pay, benefits, and seniority, and based thereon interviews for that position were underway.

Moved by Goedken, seconded by Russ to approve Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, third and final reading and in title only, roll call unanimous.  This Ordinance contains no parking provisions on Gill Street between 4th and 5th Streets.

Herman reported that Scott & Joyce Hornstein made a donation to the Pocket Park fund in the amount of $2,600 to purchase a table and umbrella.

Samantha Clemon of 226 East Grand Street, Monticello, requested that the City Council reconsider the existing “pit bull” ban in the community.  Lux and Russ indicated willingness to revisit the issue.  Smith stated that he would reach out to the local animal shelter to see if they had any information in regard to pit bulls and Herman stated that he would look into the matter as well and provide the Council with additional information.

Herman commented on pending annexations and property severances and also updated the Council on upcoming Planning and Zoning and Board of Adjustment issues.  He reported that the PW Director was working to set up a meeting date with Jerry Behrends and Jerry McElmeel to discuss the ditch closure project on the Behrends property.  Herman commented on board openings and handed out a summary of proposed General Fund Revenues for FY ‘18.

Wolken moved to adjourn the Council meeting at 8:07 P.M., roll call vote unanimous.
Dena Himes, Mayor

Cheryl Clark, Deputy City Clerk

Council Minutes – January 3, 2017

Regular Council Meeting – Official
January 3, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Council member Johnny Russ was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Paulson moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Herman reported the FAA gave their preliminary approval of the Airport 5-year Capital Improvement Plan, which must be updated every year.  Yeoman moved to approve Resolution #17-01 Approving the submission of the FY ’18 Airport Capital Improvement Data Sheet and the FY 2018 5-year CIP, Lux seconded, roll call unanimous.

Herman reported Smith’s recommendation that parking be restricted within the first 240 feet from the north right-of-way of 4th Street north, down the hill, towards 5th Street.  Goedken moved Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, adding no parking on east side of North Gill Street as recommended by the Smith, second reading and in title only, Lux seconded, roll call unanimous.  Herman will update Ordinance before next meeting.

Herman reviewed the report from the insurance company which showed City savings in the approximate amount of $37,000, a 24.67% savings over what would have been spent had the City not partially self-funded its’ insurance obligations.

Herman continues to work with Mike Kraus and Connie Shover on the severance of their properties east of Highway 151 and north of Highway 38.  LaGrange will contact Tracy Yousse in regard to the annexation of the Sign Shop.

Herman reported that LaGrange is planning to set up a meeting with Jerry McElmeel and Gerry Behrends to discuss options associated with the Behrends’ ditch closure.  Herman is attempting to locate used concrete pipe for this project.

Herman and Schwickerath will continue to work with water tower lessees in regard to an alternative placement plans for their equipment during the water tower repainting project.

Herman reported that five 5 candidates had been interviewed for the Park Director position, with two also being interested in the other Park and Rec FT position.  He hopes to make a decision this week.

Herman reported that there are openings on the following boards: Park and Recreation, Airport, Planning and Zoning and Tree.  Some openings may be filled by current members, however, it is always advisable to seek interest from potential new members.

At the prior meeting of the City Council, Herman and Smith were directed to arrange for and schedule a hearing on the Whiskey River liquor license.  In furtherance of that objective Herman and Smith are trying to set something up with investigators associated with a Dubuque County and Jones County criminal cases.  Herman is waiting for a return call from the Dubuque County investigator.  Herman will schedule the hearing as quickly as possible.

Himes reviewed her Mayoral appointments with the Council.

Schwickerath is working with Alliant in regard to utility interference associated with the East First Street bridge project.  After the receipt of Alliant’s plan, he will complete the E. First Street bridge preliminary plans.  The proposed bid letting is set for June 20th, with construction starting around August 1st

Herman reported that staff is working on FY 2018 budget.

Goedken moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Lux seconded, Roll call unanimous.

Wolken moved, Yeoman seconded to end the closed session and return to open session.   Roll call unanimous.

Wolken moved to adjourn the Council meeting at 6:43 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – December 19, 2016

Regular Council Meeting – Official
December 19, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Chris Lux and Tom Yeoman.  Also present were City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineer Patrick Schwickerath.  Council member Johnny Russ arrived later in meeting and Council member Rob Paulson was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Lux moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Schwickerath reported that B & J Hauling and Excavating had a small amount of work to complete at the Airport in the spring.  Due to the small amount of work to be done he recommended that the Airport Grading and Paving Project retainage be reduced from 5% to 2%.  Yeoman moved to approve Resolution #16-124 Approving Pay Request #3 in the amount of $9,067.98, submitted by B & J Hauling and Excavating related to the 2016 Grading & Apron Extension for Future 10-unit Hangar project, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #16-125 Approving Pay Request #4 in the amount of $113,672.34, submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-126 Approving Dustin and Audrey White Tax Abatement Application related to Residential Improvements constructed at 741 Breckenridge Drive, Monticello, Iowa, Yeoman seconded, roll call unanimous. Council member Russ arrived.

Goedken moved to approve Resolution #16-127 Approving Michael Cox Tax Abatement Application related to Residential Improvements constructed at 956 Valley Drive, Monticello, Iowa, Yeoman seconded, roll call unanimous.

Schwickerath reviewed the proposed storm water project, same being the closure of a ditch between S. Main and S. Maple Streets on property owned by Jerry and Sherry Behrends, just north of the James Dental Office.  He reviewed the cost of 24” RPC pipe versus 24” HDPE pipe, which is respectively approximated $75.30 /ft. and $62.00 /ft.  Jerry Behrends stated when he agreed to a cost share of the project, he thought the total project cost was $4,000, which was an estimate from Jerry McElmeel, for plastic pipe placed on a 4” rock base and dirt covering the pipe.  Behrends stated he can’t take the responsibility from Dr. James putting drainage into the ditch or City debris getting stuck in the pipe.  He would be will to accept ½ of the responsibility for problems with the pipe.  Council discussed using concrete versus the plastic pipe.  After a lengthy discussion, Yeoman moved to table proposed resolution to approve proposed storm water cost share agreement between The City of Monticello and Jerald and Sherry Behrends, to work on details of costs, pipe and agreement, Wolken seconded, roll call unanimous.

Himes reported that City Administrator Doug Herman, Chris Lux and herself interviewed 3 candidates for the Ambulance Director position.  They were all good candidates but they decided to offer the position to C.J. Johnson.  Goedken moved to approve Resolution #16-128 to approve the hiring of Harvey “C.J.” Johnson as Monticello Ambulance Director and related Employment Agreement between the City of Monticello and C.J. Johnson, Russ seconded, roll call unanimous.

Hinrichsen reviewed fund classifications under GASB #54 and a proposed policy suggested by State Auditor in regard to the use of fund balances and future fund classifications.  Goedken moved to approve Resolution #16-129 Approving Fund Balance Policies Pursuant to GASB 54, Lux seconded, roll call unanimous.

Smith reviewed the E911 equipment that will be moved to the new water tower when the old tower is painted.  He stated that most of the equipment will remain on the new tower but that some could be moved back to the old tower if there are frequency issues.  Yeoman moved to approve Resolution #16-130 Approving Communication Site Co-Location Agreement between City of Monticello and the Jones County E911 Service Commission, Wolken seconded, roll call unanimous.

Smith reviewed the proposed Ordinance related to “no parking” on North Gill Street.  He spoke with a school representative, due to the school bus traffic in this area, whose recommendation was that there be no parking on the West side of North Gill Street from 4th to 5th Street.  Council also discussed limitations on the east side of North Gill from 4th Street to 50 feet south of the centerline of 5th Street but did not add said language into the proposed Ordinance at this time.  Goedken introduced and moved Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, first reading and in title only, Yeoman seconded, roll call unanimous.

Schwickerath reported that the airport 5 year AIP was sent to FAA for review.

Himes stated that Herman met with Don Holmes and Connie Shover regarding the de-annexation of their property.  They agree with the severance of their property, east of Highway 151, but wanted verification that the name of the road, Shover Drive, would remain the same.

Himes reported that several City Boards had open positions that could be filled with incumbent or new members.

Dave Lumpa, 410 South Linden Street, addressed the Council in regard to construction at his home, and specifically addressed those recent improvements that were not consistent with the  building permit he was issued.  LaGrange reviewed the project, describing those portions of the project that were inconsistent with the permit, and the City Code, and explained that Lumpa was told that he could not install those improvements when it became evident that he intended to install improvements that were inconsistent with the building permit he was issued.  Himes confirmed her understanding that Lumpa built more than the building permit allowed even though he was told to stop and to seek a variance if he wished to proceed with the desired improvements that were neither permitted by the permit he had received or the City Code.  Yeoman stated that Herman contacted Lumpa in writing explaining the issues with his project and explaining the variance process, including a Variance Application form.  The letter advised Lumpa to stop construction and to file for a variance if he wished to move forward with the improvements not permitted by his building permit or the City Code.  Lumpa was told that if he applied for and received a variance that the improvements could remain but if he did not that the improvements installed in violation of the permit and the code would need to be removed.  Wolken advised Lumpa that he would need to prove a hardship to be granted a variance.  Consensus of the Council was to allow Lumpa until end of January to file for a variance or remove those portions of the project that were inconsistent with the permit and City Code.

Smith advised that pending Dubuque County criminal charges against Milena Galliano, owner of Whiskey River, stemming from incidents that occurred in March, 2015 had been continued and that Galliano was also charged, more recently, of OWI in Jones County.  Goedken questioned if the officers have been there as often since she took over the bar.  Smith stated that the frequency of officers being called there has decreased.  Smith stated if she is convicted of the Dubuque County Felony charge that she could not hold the liquor license.  Smith explained that the Council could schedule a hearing to consider evidence and information associated with Galliano including facts related to the pending criminal cases before making the decision to grant or deny the license renewal request.  Consensus of Council was to have a hearing set up and scheduled in early January.

Himes reviewed the Library Board letter proposing more lighting by the Library, with the major concern on the west side of the Veterans Memorial.  Council discussed lighting options which included period lighting like City Hall, or cut off light fixtures like at Pocket Park.

Schwickerath advised working to get equipment on the water tower removed prior to going out for bids for Water Tower Repainting Project.

Schwickerath indicated that preliminary plans for the East First Street bridge project had been sent to IDOT for review with a proposed bid letting date of June 20, 2017.

Smith reported that approximately 20 applications were received for the Park Director and Park Superintendent positions and Herman will be beginning the interview process this week.

Russ moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Wolken seconded.  Roll call unanimous.

Goedken moved, Wolken seconded to end the closed session and return to open session.   Roll call unanimous.

Yeoman moved to have Herman proceed with the purchase the particular real estate, as was discussed in closed session, Goedken seconded, roll call unanimous.

Wolken moved to adjourn the Council meeting at 7:42 P.M.

Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – December 5, 2016

Regular Council Meeting – Official
December 05, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.

Yeoman moved to approve the agenda, Lux seconded, roll call unanimous.

Russ moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-120 to request Abatement of accrued Property Taxes on property owned by the City of Monticello for public purposes within the City limits of the City of Monticello, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-121 Approving Michael and Teresa Bader Tax Abatement Application related to Residential Improvements constructed at 1020 North Maple Street, Monticello, Iowa, Yeoman seconded, roll call unanimous.

Smith reviewed the costs associated with replacement of the damaged 2012 Charger with a 2016 Charger.  After application of insurance proceeds to the cost of the 2016 Charger, the City will see out of pocket expenses to purchase the vehicle in the amount of $13,841.  Insurance proceeds will also cover new graphics and transfer of cage/equipment from the 2012 to 2016 Charger and $4,200 (depreciated value) towards the installation of a new propane kit estimated to cost $6,500.  Yeoman moved to approve Resolution #16-122 to approve purchase of 2016 Dodge Charger Police Patrol Vehicle, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #16-123 to request IDOT traffic study of evaluation Speed Limits on East Oak Street (Hwy 38) from Highway 151 overpass to Locust Street, Wolken seconded, roll call unanimous.

Yeoman moved Ordinance #692 amending the Monticello Code of Ordinances, by amending Chapter 165 “Zoning Regulations” of certain properties located within the City Limits of the City of Monticello, same being described and located at 200 W 11th Street, 19284 Amber Road X44, 16509 Hardscrabble Road, 16513 Hardscrabble Road, 1011 S. Main Street, 19411 Bus. Hwy 151, and 200 Southhaven Drive (Parcels 2016-14 and 2016-15) and amending the Official Zoning Map, third and final reading and in title only, Goedken seconded, roll call unanimous.

Goedken moved Ordinance #693 amending Chapter 165, Zoning Regulations, Monticello Code, by amending Provisions pertaining to “Fences”, third and final reading and in title only, Paulson seconded, roll call unanimous.

Yeoman moved to table proposed resolution to approve Lease Agreement between City of Monticello and Jones County E911 Service Commission, Goedken seconded, roll call unanimous.

Herman reported that three Ambulance Director Candidates had been interviewed and that he hoped to select a candidate this week.

Herman reviewed the status of the potential Kraus/Shover severance and Yousse annexation.

Herman reviewed issues related to construction on the Dave Lumpa home that were inconsistent with the building permit he had received.  Herman reported that he and PW Director Brant LaGrange had both advised Lumpa to not move forward with construction projects that were not approved as part of the building permit.  Herman provided Lumpa with a letter to that effect as well as information and documents necessary for him to seek a variance from the Board of Adjustment, if he wished to construct improvements that were inconsistent with the building permit and the City Code.  Herman explained that Lumpa has not requested a variance and that he proceeded to complete the improvements even though he was told that he was not permitted to do so.  Herman requested that the Council give direction on how they wished for him to proceed.  Consensus of the Council was that action had to be taken.  Herman indicated that he would seek voluntary compliance from Lumpa and if that did not work to the satisfaction of the City Council that the City could then pursue civil penalties.

Herman provided the Council with a letter from City Employee Billy Norton who proposed that the City reinstate the position of Streets Dpt. Superintendent, last held by Mark Cigrand.  Council members commented that this position was intentionally not filled after Mark Cigrand left based upon the desire to do away with a mid-level supervisor in a relatively small department that was deemed unnecessary.  Consensus of the Council was to hold a work session following the January 3rd Council meeting and to have Herman provide the Council with more details related to the duties, job descriptions, and obligations of relevant PW Dpt. positions.

Smith reviewed the fact that some No Parking signs on North Gill Street do not coincide with the City Code.  Being North Gill Street is used by school buses, the Council requested that the Police Chief meet with school officials before making a decision on which side of the street would be best for parking.

City Engineers updated Council on the progress of the South Street project, issues that impacted the completion date of the project, and work yet to be completed.  The work was substantially completed on December 2, 2016 and the remaining work will be completed in the spring of 2017.

Wolken moved to adjourn the Council meeting at 7:46 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – November 21, 2016

Regular Council Meeting – Official
November 21, 2016
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineer Patrick Schwickerath.

Yeoman moved to approve the agenda making note that the Agenda included not only the annual TIF Certification Resolution but also a number of individual resolutions included in the packet related to specific annual TIF appropriations pursuant to previously executed Development Agreements.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Isaac Leonard presented a proposal related to the placement of a memorial bench at the Baty Disc Golf Course.  Wolken expressed an interest in having a policy that park benches at each park match.  Wolken moved to approve the placement of the Brady McDermott and Matt Edwards Memorial bench, on a concrete pad, at the Willow Park shelter near the NE corner overlooking the Baty Disc Golf Course, as long as all future benches to be located at the park/disc golf course are the same, Russ seconded, Roll call vote, Wolken, Russ, Paulson, Lux and Yeoman voted aye and Goedken abstained.  Motion carried.

Herman advised that the P & Z Board reviewed and recommended approval of the Plats of Survey to Parcels 2016-56 and 2016-57.  Goedken moved to approve Resolution #16-108 Approving Plats of Survey to Parcels 2016-56 and 2016-57, Lux seconded, roll call unanimous.

Schwickerath reviewed the water tower repainting project.  Yeoman moved to approve Resolution #16-109 to Approve Direction with regard to 2017 Water Tower Repainting Project, Goedken seconded, roll call unanimous.  Council direction was to proceed with the preparation of plans and specs to include the full interior and exterior sandblasting and repainting using Tnemec 700 paint with the tank to be painted white but for the underside of the tank which would be painted gray, with bid alternates for logos. The engineer’s current cost estimate is $375,000.

Herman presented background in regard to the proposed “Maquoketa River Watershed Management Authority” indicating that he and representatives from other potential member organizations as well as state officials have met a number of times to organize the authority.  He explained that the first step in the process was to put the 28E Agreement in place, after which a committee would be formed to work on by-laws and other organizational documents.  Herman explained that there may be grant funds available in early 2017 to assist newly formed watersheds in the formation of a Watershed Management Plan.  Goedken moved to approve Resolution #16-110 Approving Membership in the Maquoketa River Watershed Management Authority and Authorizing the Execution of the 28E Agreement Related thereto, Yeoman seconded, roll call unanimous.

Herman reviewed the US Cellular lease agreement related to the placement of “small cell sites” around City Park/ Fairgrounds to improve reception during the fair and other times of high occupancy at the park.  Annual rent to be paid to the City would be $3,000 and the agreement would be for an initial term of 5 years with up to five, five year extensions, with a 10% increase in rent at each extension.  Goedken moved to approve Resolution #16-111 approving Lease Agreement between City of Monticello and USCOC (US Cellular) related to small cell sites at the City Park/ Fairgrounds, Russ seconded, roll call unanimous.

Herman reviewed the proposed TIF certification for FY 2018 and staff recommends the certification of $700,000 which is significantly less than is available for certification.  Goedken moved to approve Resolution #16-112 Approving FY 2018 TIF Certification, Russ seconded; roll call unanimous.

Herman reviewed annual TIF appropriations as set out in previously approved development agreements.

Yeoman moved to approve Resolution #16-113 Appropriating funds necessary to meet the City’s Obligation to Robert “Bud” Johnson under the Development Agreement by Resolution #13-98 dated February 15, 2010, Lux seconded; roll call unanimous.

Goedken moved to approve Resolution #16-114 Appropriating funds necessary to meet the City’s Obligation to MC Industries per Development Agreement approved by Resolution #10-96 dated August 2, 2010, Russ seconded; roll call unanimous.

Goedken moved to approve Resolution #16-115 Appropriating funds necessary to meet the City’s Obligation to Innovative Ag. Services per Development Agreement approved by Resolution #10-18 dated February 15, 2010, Wolken seconded; roll call unanimous.

Goedken moved to approve Resolution #16-116 Appropriating funds necessary to meet the City’s Obligation to Althoff Properties, LLC per Development Agreement approved by Resolution #11-56 dated April 18, 2011, Russ seconded; roll call unanimous.

Goedken moved to approve Resolution #16-117 Appropriating funds necessary to meet the City’s Obligation to Karde’s Inc. per Development Agreement by Resolution #14-31, dated March 17, 2014, Russ seconded; roll call unanimous.

Goedken moved to approve Resolution #16-118 Appropriating funds necessary to meet the City’s Obligation to Boulders Inn Monticello per Development Agreement approved by Resolution #15-86 dated October 5, 2015, Lux seconded; Roll call vote, Goedken, Lux, Wolken, Paulson and Russ voted aye and Yeoman abstained.  Motion carried.

Herman and Schwickerath reviewed Pay request #3 and Change Order #1 related to the South Street Reconstruction project.  Yeoman moved to approve Resolution #16-119 Approving Pay Request #3 in the amount of $364,242.26 and Change Order#1, submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Lux seconded, roll call unanimous.

Goedken moved Ordinance #692 amending the Monticello Code of Ordinances, by amending Chapter 165 “Zoning Regulations” of certain properties located within the City Limits of the City of Monticello, same being described and located at 200 W 11th Street, 19284 Amber Road X44, 16509 Hardscrabble Road, 16513 Hardscrabble Road, 1011 S. Main Street, 19411 Bus. Hwy 151, and 200 Southhaven Drive (Parcels 2016-14 and 2016-15) and amending the Official Zoning Map, second reading and in title only, Russ seconded, roll call unanimous.

Herman reviewed proposed ordinance related to fence height and set-backs on alleyways.  Goedken moved Ordinance #693 amending Chapter 165, Zoning Regulations, Monticello Code, by amending Provisions pertaining to “Fences”, second reading and in title only, Russ seconded, roll call unanimous.

Herman reported receiving four applications for Ambulance Director position.  He intends to schedule interviews for next week.

Herman and Schwickerath reported that the Airport project was near completion except spring seeding.

Herman reported the Airport Board is working on the Airport 5-year Capital Improvement Plan, which needs to be updated every year.

Herman reported working with OPN, the architectural firm involved with the Renaissance Center, to install new Library roof vents, as the existing vents have occasionally allowed the infiltration of wind driven snow that then melts in the attic causing damage to the ceiling.  He expressed the intent to proceed with a bid from LADCO in the amount of $4,200 to install two new louvers that are designed to prevent this problem.

Herman stated that Steve Intlekofer made a request to combine R1 and R2 zoning into one zoning classification.  He reported that the P & Z reviewed his request and did not support the proposed change.  No one on the Council expressed a desire to add this topic to a future agenda.

Smith reviewed damages to a City Police Car during a November 4th high speed chase involving a stolen car and other offenses.  After discussing damages, repair estimates and the fact that the insurance company planned to total the vehicle, the consensus of the Council was to proceed with the purchase of a new vehicle.

Wolken moved to adjourn the Council meeting at 7:35 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – November 7, 2016

Regular Council Meeting – Official
November 7, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Tom Yeoman was absent.

Wolken moved to approve the agenda, Russ seconded, roll call unanimous.

Paulson moved to approve the consent agenda, Lux seconded, roll call unanimous.

Mayor Himes opened the Public Hearing on proposed rezoning of recently annexed properties and newly created Parcels 2016-14 and 2016-15.  Herman advised there was no public comments, Mayor Himes closed the Public Hearing.  Wolken introduced and moved Ordinance #692 amending the Monticello Code of Ordinances, by amending Chapter 165 “Zoning Regulations” of certain properties located within the City Limits of the City of Monticello, same being described and located at 200 W 11th Street, 19284 Amber Road X44, 16509 Hardscrabble Road, 16513 Hardscrabble Road, 1011 S. Main Street, 19411 Bus. Hwy 151, and 200 Southhaven Drive (Parcels 2016-14 and 2016-15) and amending the Official Zoning Map, first reading and in title only, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-104 Approving Job Descriptions for Director of Parks and Recreation and Parks and Facilities Superintendent, Russ seconded, roll call unanimous.  Herman advised that final updates had been made to the Parks and Facilities Superintendent job description and suggested advertising in the Cedar Rapids Gazette and Dubuque Telegraph Herald and their online services as well as other local and free sites.

Herman reviewed the proposed pay request from B & J Hauling related to the airport project and reported that some retainage will be held until spring at which time final seeding will be completed.  Goedken moved to approve Resolution #16-105 Approving Pay Request #2 in the amount of $110,130.02, submitted by B & J Hauling and Excavating related to the 2016 Grading and Apron Extension for Future 10-unit Hangar project, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-106 Approving Jeremy and Andrea Glawatz Tax Abatement Application related to Residential Improvements constructed at 305 Grandview Avenue, Monticello, Iowa, Wolken seconded, roll call unanimous.

Herman reviewed the proposed agreement with Tin Roof LLC, related to a previously approved site plan for building improvements with the understanding that future parking improvements may be required should the property use change from personal to commercial.  Lux moved to approve Resolution #16-107 to approve Parking Improvement Agreement between The City of Monticello and Tin Roof, LLC, Paulson seconded, roll call unanimous.

Russ moved Ordinance #690 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Chapter 165 “Zoning Regulations”, Section 165.06(104) related to definition of Front Yard, as modified, third and final reading and in title only, Lux seconded, roll call vote: Russ, Lux, Wolken and Paulson voted aye and Goedken voted nay.  Motion carried.

Goedken moved Ordinance #691 amending Section 69.10, “Truck Parking Limited”, Monticello Code, by amending provisions pertaining to “Truck Parking”, as modified, third and final reading and in title only, Wolken seconded, roll call unanimous.

Herman reviewed proposed ordinance related to fence height and set-backs on alleyways.  Consensus of Council was to allow 4’ fences in front and side yards up to right-of-way and requiring a 5’ setback along an alleyway.  Michelle Coohey, 417 S Maple, expressed concern with fences located on alleyway right-of-ways.  Goedken introduced and moved Ordinance #693 amending Chapter 165, Zoning Regulations, Monticello Code, by amending Provisions pertaining to “Fences”, first reading and in title only, Russ seconded, roll call unanimous.

Herman reviewed John Monk request sewer credit request that would require a change in current policy.  Consensus of Council was to not amend the policy.

Herman reported that the Airport project was near completion and that excess dirt was sold for $7,200.

Goedken questioned if Jerry Behrends’ ditch project would be completed this fall; Herman believed so but plans to follow up with the contractor.

Herman reported his receipt of potential ordinance language, related to weeds and growth in residential areas from a Monarch website; he forwarded the information to Mike Felton but had not yet personally reviewed it.

Herman clarified that Council intended to hold off on sidewalk infill until after Herman explored “Safe Routes to School” funding for some or all of the proposed sidewalks

Herman reported receiving three applications for the Ambulance Director position and was expecting another before the deadline of November 11th.

Herman reported that the Police Chief Smith visited with the Animal Welfare Foundation President Chris Kenney who suggested that the City consider a program that allowed residents to donate to the Shelter when paying their water bill.  In return for administering this process the City would not be charged boarding fees for at large or abandoned animals.

Herman reported that there may be HMGP funding available for potential flood buy-outs.  Herman stated that there may be interest in the program by up to four property owners and asked if the Council supported his investigation of options.

Herman reported that very little to none of the work directed by the City to be undertaken at the Compadres building has been completed and asked the Council how they wanted him to proceed.  Council advised him to put together condemnation options for review at the next meeting.

Herman advised that he had received a request for the Council to consider an urban chicken ordinance.

Herman suggested to the Council that the City consider vacating previously dedicated alleyways that had never been improved or treated as an alleyway.  He reported that in many situations that there are homes or accessory buildings built on the platted alleyway right-of-way.

Schwickerath reported that the paint on the water tower contained lead and chromium.  Schwickerath reviewed options related to painting the water tower including the overcoating of existing paint or the full blasting of the structure followed by repainting. He also reviewed paint, color and logo options.  Schwickerath recommended, if the budget allowed, to move forward with a complete blasting of the structure, interior and exterior, prior to repainting.  Staff will look into prior project that was believed to include a full blasting of the structure and Council will give further consideration at the next meeting.

Schwickerath stated that South Street paving was completed last week.  He explained that saw cutting has to occur during a window of time to be most effective and that unfortunately in this case it occurred in the early morning hours, around 2 AM.  The City had received a complaint from one neighbor, however, another resident from the neighborhood at the meeting indicated that they did not hear a thing.  The project is to be substantially complete by November 18th.

Wolken moved to adjourn the Council meeting at 7:49 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – October 17, 2016

Regular Council Meeting – Official
October 17, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Johnny Russ arrived shortly after meeting started.  Tom Yeoman was absent.

Goedken moved to approve the agenda, Wolken seconded, roll call unanimous.  Johnny Russ arrived.

Goedken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #16-102 Approving FY 2015-2016 Annual Urban Renewal Report, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-103 Approving Pay Request #2 in the amount of $128,628.22 submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Russ seconded, roll call unanimous.

Russ moved Ordinance #690 amending the Code of Ordinances of the City of Monticello, Iowa, by amending Chapter 165 “Zoning Regulations”, Section 165.06(104) related to definition of Front Yard, second reading and in title only, Wolken seconded, roll call vote: Russ, Wolken, Lux and Paulson voted aye and Goedken voted nay.  Motion carried.

Goedken moved Ordinance #691 amending Section 69.10, “Truck Parking Limited”, Monticello Code, by amending provisions pertaining to “Truck Parking”, second reading and in title only, Paulson seconded, roll call unanimous.

Herman explained that he continues to investigate terminology from other communities related to yard growth, flowers, weeds, etc., in addition to sidewalk infill and replacement policies and/or plans.  Herman will apply for the Safe Routes to School Grant that would cover partial costs related to eligible sidewalks.

Herman explained that the City Code allowed rear yard fences of 8’ tall to abut alleyway right-of-way.  Michelle Coohey, 417 S Maple, reported their neighbor installed a fence on the alleged property line; which has limited their access and visibility to the alleyway.  Council directed Herman to prepare an ordinance that would limit fence height and proximity to alleyway right-of-way for review.

Herman explained that staff has become aware of several duplexes on R-1 zoned parcels.  The properties have at some point been converted to a duplex without first obtaining a rezoning of the property from R-1 Single Family Residential to R-2 Two-Family Residential.  Council directed Herman to inform said property owners of need to seek re-zoning of their property.

Herman sent Park & Rec Director Tami Bartram the draft job descriptions for a Park and Rec. Director position and a Park and Rec. Facilities Superintendent position and requested that she forward to the Park Board.  Herman has responded to a couple Park Board inquiries.  Herman explained that the Council was looking to expand and improve programing.  Herman stated that Bartram has been largely responsible, with some intermittent part time help, for all park and recreation duties.  He reported that she often works in excess of 40 hours and has difficulty taking time off.  Herman stated a new law, which goes into effect December 1st, would require the City to pay Bartram overtime or increase her salary.  Herman stated that the City needs to provide opportunities for all kids, to hold tournaments and to bring people in from other communities, and to provide programming for all ages in the community.  Council expressed support for the plan and understood that final job descriptions would be presented for approval at the next Council meeting so that the hiring process could commence.

Schwickerath updated the Council on the Airport grading project.  Herman stated there is excess top soil and other soils that were stripped from the building site.  Herman advised that he has proposed selling the excess dirt to the Airport Board and that most feedback has supported that plan.  The other option is to spread the dirt just off the end of the project area. Consensus of the Council was to sell the dirt to create funds to pay for the overage on the project caused by subgrade issues.

LaGrange advised that he was planning to hire a contractor to complete approximately $15,000 of crack sealing in town this fiscal year.

Herman explained that the City should be in a position to accept credit cards in approximately one month with all fees related thereto being passed on to the user.

Herman explained that he has been investigating multiple options related to cost savings and restructuring options for the ambulance service.  At this point all losses are covered by City taxpayers even though the ambulance coverage area includes many rural Jones, Delaware, and Linn County areas.  Herman suggested that the City move forward with the hiring of an ambulance director while continuing to explore options.  Lux agreed that the City should move forward with the hiring of a director while Herman continues to investigate as it would be beneficial for the morale of the department and indicated that we should consider applicants whether they live within or outside the City limits.

Herman reported no new developments with regard to the issues discussed in a recent closed session.

Wolken moved to adjourn the Council meeting at 7:23 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk