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Council Minutes – May 1, 2017

Regular Council Meeting – Official
May 1, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Patrick Schwickerath and Casey Zwolinski and Police Chief Britt Smith.

Yeoman moved to approve the agenda, amending bill list to include Spahn & Rose Lumber for picnic tables at Kleinow Field and Morrison Tree Farm for trees at the ball parks, in the amounts of $450.00 and $3,300, respectively.  Wolken seconded, roll call unanimous.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Dr. Brian James commented on his disappointments with the South Street Project by his dental practice located at 630 South Main.  He expressed concern over the gas main that was hit, loss of phone service, trucks blocking his driveways, and an incident on April 20th where water sprayed out of a staff restroom when the sewer main in front of his business was being jetted.  He also expressed concern with the construction staff, suggesting that they were disrespectful to him personally.  He requested that the City Council waive the potential $6,000 project assessment due to loss of business, which he suggested could be $10,000 per day, and being otherwise put out by the project.

Mayor Himes opened the public hearing on the proposed amendment to the existing Urban Renewal Area, by the addition of properties to the area, and Amendment of the Urban Renewal Plan, adding the Orbis Warehouse project to the plan.  Herman reported that the proposed amendment would add the Advancement Services buildings and Energy Mfg. Building located on the south side of Plastic Lane, and the Orbis facility to the Urban Renewal Area.  The plan amendment would add the proposed Orbis warehouse project to the plan, making said project eligible for TIF incentives.   Orbis has looked at other out of state locations for the warehouse and has also investigated State of Iowa incentives.  The State of Iowa has incentives available for the Orbis project and said incentives require a local match which would be met by the tax rebates previously approved by the City.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Herman reported that he had met with the School Superintendent and the County Auditor to discuss the proposed amendments.  Mayor Himes closed the public hearing.  Goedken moved to approve Resolution #17-50 A resolution to declare necessity and establish an urban renewal area, pursuant to Section 403.4 of the Code of Iowa, and to approve urban renewal plan amendment for the 2017 Addition to the Monticello Urban Renewal Area, adding the Orbis Warehouse project to the plan, Yeoman seconded, roll call unanimous.

Herman reported that the two west doors at the Berndes Center are in need of repair or replacement.  He provided a quote from Zephyr Aluminum in amount of $5,292 to replace the two west doors.  Herman reported that the City previously looked into repairing the doors and received a repair quote of approximately the same amount as the Zephyr replacement quote.  The north door would be aluminum with no glass and the south door would be ½ glass and ½ aluminum panel.  Goedken moved to approve Resolution #17-51 Resolution authorizing City Administrator to enter into agreement with Zephyr Aluminum Products, Inc. to replace door systems located on the west side of the Monticello Berndes, Lux seconded.  After discussion, Wolken moved to amend the motion to have both doors be designed and installed with ½ glass and ½ aluminum panel, Goedken seconded.  Roll call unanimous.  Roll call on the amended motion was also unanimous.

Jones County Grant Wood Loop Representatives Dusty Embree, Kris Gobeli and Brad Hatcher presented a PowerPoint on the “Grant Wood Loop” projects located in Jones, Jackson and Dubuque Counties and cities located therein.  The Grant Wood Loop came to exist out of the State of Iowa Parks to People pilot program awarded to Jones, Jackson, and Dubuque Counties.  Of the three Counties, it was reported that Jones County, and communities within Jones County, had been allocated and/or received the largest portion of the Parks to People funding allocated for the three county region, with the Monticello Pocket Park receiving approximately $47,000.  The Keep Iowa Beautiful /Home Town Pride program has awarded the Grant Wood Loop program the sum of $75,000 per year for five years to cover costs related to the continuing operation and administration of the program, the grant requiring an annual match of $25,000.  It was requested that the City of Monticello contribute $1,500 towards the required match on an annual basis for five years.  Goedken moved to approve Resolution #17-52, Resolution to approve investment in the Grant Wood Loop program with Hometown Pride / Keep Iowa Beautiful Grant Support, Russ seconded, roll call unanimous.

Herman reported that the airport Ten-T-Hangar project plans and specifications were reviewed by FAA and are on file at the City.  Yeoman indicated that 35 airplanes were currently housed at the airport and that ½ of the proposed new hangar space would be filled immediately upon completion of construction.  Goedken moved to approve Resolution #17-53 Resolution to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the 2017 Monticello Regional Airport Ten-T-Hangar Project, same now being on file with the City Clerk, and the taking of bids therefor.  Russ seconded, roll call unanimous.  Hearing will be held on May 15, 2017 at 6 PM with bids to be received on May 31, 2017.  Herman advised the Council that while this project is eligible to be covered 90% by federal funding that the federal investment is limited to $600,000.  He reported that if the bids come in high that the Council may be asked to consider a loan to the airport to cover the additional costs in addition to the prospect of scaling back the project from a 10 T hangar to an 8 T hangar.  There is an outside chance that the Airport could request additional funding from the FAA from unspent funds at other airports but Herman cautioned that it was unlikely such a request would be successful on this non-airside project.

Yeoman moved Ordinance #695 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as a vacant lot located at the SE Corner of E. Washington and S. Cedar Street (112 E. Washington Street), Monticello, IA 52310 and amending the Official Zoning Map, third and final reading and in title only, Goedken seconded, Roll call unanimous.  This will change the zoning from C-1 General Commercial to R-1 Single-Family Residential.

Goedken moved Ordinance #697 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 410 E. Oak Street, Monticello, IA 52310 and amending the Official Zoning map, third and final reading and in title only, Russ seconded, Roll call unanimous. This will change the zoning from R-1 Single-Family Residential to R-3 Multiple Family Residential.

Wolken moved Ordinance #699 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as set forth within Addendum A, attached hereto, all located within the City Limits of Monticello, IA 52310 and amending the Official Zoning Map, third and final reading and in title only, Russ seconded, Roll call vote, Wolken, Russ, Paulson, Lux and Yeoman voted aye, Goedken abstained as he has property being rezoned.  Motion carried.

Herman reported City Code needs to be updated to allow taxes in the 2017 addition to the Urban Renewal Area to be collected as TIF revenue.  Goedken moved Ordinance #700 providing for the division of taxes levied on taxable property in the 2017 Addition to the Monticello Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, first reading and in title only, Yeoman seconded, roll call unanimous.

Herman reported that he reviewed the draft Orbis site plan with Orbis representatives and discussed with them their desire to construct the new warehouse utilizing a 30’ rear yard setback while the City Code currently calls for a 40’ setback in an M-1, M-2 and C-1.  Goedken moved Ordinance #701 amending the Monticello Code of Ordinances, by amending Chapter 165.29, “Bulk Requirements”, first reading and in title only, Yeoman seconded, roll call unanimous.

Herman reported that there is one position open on the Tree Board.

Herman reported that the City may appoint two members to the ECIA Board.  They meet in Dubuque quarterly and focus on low-income housing needs and rental assistance.  Council members and staff are not eligible to serve on the ECIA Board.  Residents interested in being considered for appointment may contact Herman.

Herman stated that Josh Iben has been working with the City on ideas for the fountain near the Aquatic Center.   Herman stated that he would get prices put together and report back.

Herman stated that he has requested an update from Al Hughes and will report back to the Council at the next meeting.

Herman reported that he investigated vision insurance options at the request of Dr. Gary Fisher as Dr. Fisher has chosen to not participate with the City’s current carrier.  Herman provided the Council with premium cost and coverage data associated with a few providers.  After reviewing the data the Council determined that the increased costs of the alternatives did not support a change and the consensus of the Council was to stay with the current insurance.

Herman updated the City Council on various complaints received from Steve Intlekofer claiming that the parking lot rock placement adjacent to his Grand Street building has caused a mold problem in the back corner of his building.  City staff continues to receive regular correspondence from Intlekofer.  Herman has offered to work with him towards a solution.  Potential solutions include re-grading the rock next to his building or removing some of the concrete poured behind his building by the owner of the building to the north of the Intlekofer building.  Intlekofer also recently complained about the finish on the west wall of the Grand China building facing the Pocket Park.  Herman explained his belief that the wall is a “party wall”.  Herman reported that Intlekofer has an ownership interest in the Chinese Restaurant building.

Herman reported sending a termination letter to the City recycling contractor Roling Sanitation, whose contract expires in May 2018.  This will allow City staff time to renegotiate or consider options such as recycling containers.

Herman reported that the City Code allows structures 3’ off of alleyways while requiring fences to be set back at least 5’ and questioned whether that made sense.  Consensus of the Council was to amend the code to create consistency, not allowing any structures within 5’ of the alleyway right-of-way like the fencing restriction.

Herman discussed looking into inspection requirements related to homes relocated within Monticello and rental properties.  He will look into it further and report back to Council.

Herman reported that Darrell’s Restaurant ownership has expressed interest in paving their parking lot and inquired whether or not the City would have loan funds for that purpose.  The current cost estimate is around $80,000.  The City downtown loan fund usually has around $35,000.  Herman reviewed various options and considerations with the Council and the consensus of the Council was that Herman should investigate options with Darrell’s.

Herman reviewed Utility Service Group’s storage tank asset management maintenance program.  Consensus of the Council was to not pursue the maintenance program at this time.

Smith reviewed a few uncontrolled intersections where he would recommend placing either stop or yield signs.  Smith also discussed likely changes to Iowa fireworks laws and options the City has with regard to future regulation of fireworks in light of the State level changes.

Herman asked the City Council if they had any input on the future of the County Shop property for him to share with the Board of Supervisors who were beginning to discuss the future of that sight in light of the construction of the new shop just north of town.  Council seemed to lean towards the redevelopment of the property as residential use property.

Schwickerath reported that they will perform a final walk through of E. South Street later this week.  Once the project is completed the special assessments will be finalized.

Schwickerath reported that bids will be received on May 3, 2017 for the Main Street Project.

Schwickerath reported that the Airport Taxiway project is near completion with some final seeding, grading, and rock collection yet to be done.

Schwickerath reported that there would be a pre-construction meeting related to the Water Tower Project this week.  He reviewed the logo size, coloration, and placement with the Council.

Schwickerath reported that plans related to the 6th Street Ditch are near completion.

Wolken moved to adjourn the Council meeting at 8:15 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – April 17, 2017

Regular Council Meeting – Official
April 17, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, Deputy City Clerk Cheryl Clark, Public Works Director Brant LaGrange, City Engineer Casey Zwolinski and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Lux moved to approve the agenda, Wolken seconded, roll call unanimous.

Himes read Proclamation #17-01 “Proclamation recognizing Monticello Heart & Soul and the Discovery of What Matters most to the Residents of Monticello”.

Wayne Peach, 108 Monk Court, commented during Open Forum that they have lived in Monticello since last September and this is the nicest community they have ever lived in.

Wolken moved to approve the consent agenda, Russ seconded, roll call unanimous.

Gale Oldfield and Josh Ludovissy were both present to discuss Ludovissy’s desire to erect a garage and boundary fence line.  Herman stated that by current ordinance, Ludovissy’s garage and fence would both be permissible.  Moved by Goedken, seconded by Russ to approve issuance of building permit to Josh Ludovissy, 635 N. Chestnut, roll call unanimous.

Herman reported that the notice period for voluntary annexations requires 14 business days; therefore, the Public Hearing originally scheduled for tonight will be rescheduled to May 15, 2017.  Goedken moved to approve Resolution #17-44 scheduling Public Hearing on proposed Voluntary Annexations, Lux seconded, roll call unanimous.  Hearing will be held on May 15, 2017 at 6 PM.

Goedken moved to approve Resolution #17-45 scheduling Public Hearing on City of Monticello 2016/2017 Fiscal Year Budget Amendments, Lux seconded, roll call unanimous.  Hearing will be held on May 15, 2017 at 6 PM.

Herman reported that the City and Jones County entered into an agreement last year for road maintenance that required the City to cover the cost of contract rocking 190th Street biennially.  Herman reported that the City paid for contract rock pursuant to the agreement in 2016 and that the County Engineer recently requested of him that the City pay to contract rock the road again in 2017 at the approximate cost of $9,500.  Moved by Russ to approve Resolution #17-46 approving payment for “contract rock” installation on 190th Street at the request of County Engineer’s Office.  Wolken seconded.  Roll call vote, Russ, Wolken, Paulson and Lux voted nay, Goedken abstained.  Motion failed.

Herman reported that the bid for asbestos removal for non-friable siding at the City acquired home at 516 N. Cedar is $2,790.  No DNR notification was needed for the asbestos removal, just the demolition.  Demolition will be done by B & J Hauling and Excavation at a cost of $8,750, which includes the necessary notifications to the DNR.  Goedken moved Resolution #17-47 to approve asbestos abatement and demolition bid related to 516 N. Cedar Street, Russ seconded, roll call unanimous.

Herman stated that he and LaGrange discussed sewer main repair options for the sanitary sewer main issue at the intersection of South Street and South Main.  After looking at options, it was determined that the abandonment of the problem line, moving a manhole and re-routing of a service line for Monticello Family Dentistry made the most sense.  The end result will be one main and will also eliminate one manhole from the manhole replacement project.  Russ moved Resolution #17-48 to approve sewer main repair project near intersection of South Street and South Main Street and to hire Eastern Iowa Excavating and Concrete, LLC, to perform the necessary repairs/improvements, Goedken seconded, roll call unanimous.

Herman reported that the City previously agreed to a cost share on the Golf Course/City Park Drive in a not to exceed amount of $10,000.  The project cost came in at $37,618.  Wolken moved Resolution #17-49 to approve payment to Monticello Golf Club City Share driveway paving project in the amount of $10,000, the Resolution also providing for a payment to the Golf Club in the amount of $860 representing private donations received by the City to help defray Golf Club project costs, Paulson seconded, roll call unanimous.

Goedken moved Ordinance #695 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as vacant lot located at:  SE Corner of E. Washington and S. Cedar Street (112 E. Washington Street), Monticello, IA 52310 and amending the Official Zoning Map, second reading and in title only.  Russ seconded.  This will change the zoning from C-1 General Commercial to R-1 Single-Family Residential.  Roll call unanimous.

Council discussed concerns associated with the proposed re-zoning of the Intlekofer property at 322 W. 4th Street, including concerns related to off street parking and the cost and feasibility of the owner separating utilities, amongst others.  Wolken moved Ordinance #696 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 322 W. 4th Street, Monticello, IA 52310 and amending the Official Zoning Map, second reading and in title only; subject to appropriate parking and separate utilities being installed.  Goedken seconded.  Roll call vote, Wolken, Goedken, Lux, Paulson and Russ all voted nay.  Ordinance #696 failed.

Goedken moved Ordinance #697 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 410 E. Oak Street, Monticello, IA 52310 and amending the Official Zoning map, second reading and in title only.  Lux seconded.  This will change the zoning from R-1 Single-Family Residential to R-3 Multiple Family Residential.  Roll call unanimous.

Wolken moved Ordinance #699 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as set forth within Addendum A, attached hereto, all located within the City Limits of Monticello, IA 52310 and amending the Official Zoning Map, second reading and in title only.  Lux seconded.  Roll call vote, Wolken, Lux, Paulson and Russ voted aye, Goedken abstained as he has property being rezoned.  Motion carried.

Herman reported that there is one position open on the Tree Board.  On May 10-11, the high school students will be planting several trees around the school.

Herman reported that the Varvel-Buckeye alley will not be signed as a one way alleyway absent direction from the Council to do so.  He reported that most comments received from those whose property abuts the alleyway have not been supportive of the change suggested by a few residents on the alley.

Herman stated that Al Hughes’s cousin Curt Hughes reportedly took Al’s abstract to be updated and to his knowledge continue to discuss demolition options.

Herman stated that Josh Iben has been working with the City on ideas for the fountain near the Aquatic Center and Russ requested that he get an estimate to repair it, resulting in basically the existing fountain look or appearance.  Dianna Stadtmueller addressed the council regarding the fountain containment.  Herman stated that he would get prices put together and report back.

Herman reported that the City may appoint two members to the ECIA Board.  They meet in Dubuque quarterly and focus on low-income housing needs and rental assistance.  Council members and staff are not eligible to serve on the ECIA Board.  Residents interested in being considered for appointment may contact Herman.

Herman reported that there was a 5% decrease in City health insurance premium cost; however, that follows a greater than 20% increase last year.  Dental premiums did not change, while vision, life and disability premiums increased slightly.  Herman is looking into other vision options at this time.

Herman received a complaint from Steve Intlekofer claiming that the parking lot rock placement adjacent to his Grand Street building has caused a mold problem in the back corner of his building.  Herman has corresponded with Intlekofer and offered to work with him towards a solution, whether or not the problem was caused by anything related to the City project.  Options include re-grading the rock or taking out some of the concrete poured behind his building by the owner of the building to the north of the Intlekofer building.  Intlekofer also complained about the finish on the west wall of the Grand China building facing the Pocket Park.  Herman stated he believes that wall would be a “party wall” and the parties have to work together and mutually agree on modifications, repairs and costs, with the party having more interest in the wall paying more.  Herman reported that Intlekofer has an ownership interest in the Chinese Restaurant building.

Herman reported that he noticed hail damage to the aluminum siding on the clock tower.  The insurance company has authorized the replacement of the clock tower siding and vents.  Herman has estimates from Barnhart Construction to replace the aluminum siding with aluminum siding or to replace it with a board type siding.  Council wanted more information on the type of siding proposed as an alternative and Herman agreed to look into that further.

Herman has been working with Alliant Energy to get a street light inventory for a number of years.  As a result of street light inventories the City has now received significant reimbursements from Alliant Energy.

Herman passed a thank-you note received from Monticello Middle School students for usage of the Community Building for a fundraiser for a fellow student battling cancer.

Zwolinski reported that Eastern Iowa Excavating should be done this Friday, weather permitting.  The City will be responsible for seeding disturbed areas.  Wolken questioned if the area by the fire station would be finished, since that wasn’t part of the original project and Zwolinski stated that would be the last thing finished.

Herman stated that the water tower painting project is taking some time due to the movement of the equipment of tower tenants.  Goedken stated that the location of the antennas should be considered when it comes time to paint the City logo on the tower.  Herman indicated that the Council authorized one logo instead of two as is currently the case, and that staff would work with the contractor to locate the logo/name of the City in such a way so as to avoid blockage by antennas.

Wolken moved to adjourn the Council meeting at 7:58 P.M., roll call vote unanimous.
Dena Himes, Mayor

Cheryl Clark, Deputy City Clerk

 

Council Minutes – April 3, 2017

Regular Council Meeting – Official
April 3, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Johnny Russ, Rob Paulson, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Casey Zwolinski and Police Chief Britt Smith.

Yeoman moved to approve the agenda, adding resolution to direct a plan of action in relation to City Fountain repairs or upgrades; resolution to provide for a notice on proposed plans, specifications, form of contract and estimate of cost for the 2017 South Main Street HMA Resurfacing project and a possible closed session on the potential purchase of real estate.  Russ seconded, roll call unanimous.

Wolken moved to approve the consent agenda, Paulson seconded.  Herman advised that Alice Shimanek was looking at resigning from P& Z Board and she talked with Chris Sasina who was interested in serving; Dennis Gray requested appointing Doug Bean to replace Chuck Claussen on the Soldiers Memorial Board; and Yeoman agreed to be the Park Board Representative to the Fair Board.  Roll call unanimous.

Mayor Himes opened the public hearing on the proposed Development Agreement with Menasha Corp., d/b/a Orbis Manufacturing, including tax increment payments in an amount not to exceed $1,207,236.  Herman advised there were no changes to the agreement with Orbis from last Council meeting.  Herman also advised the Council will need to amend the Urban Renewal Area and the Urban Renewal Plan to include this area.  Staff received no oral or written comments.  Mayor Himes closed the hearing on the proposed Development Agreement with Menasha Corp., d/b/a Orbis Manufacturing.  Yeoman moved to approve Resolution #17-35 approving a Development Agreement with Orbis Manufacturing, a subsidiary of Menasha Corporation, including tax increment payments in an amount not to exceed $1,207,236.  Wolken seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed Re-Zoning of Properties located at 322 W 4th Street, 525 S. Maple Street, and the corner of E. Washington and S. Cedar Streets.  Staff received no written comments.  Herman reported some of the neighbors of 522 S Maple Street voiced concerns on setbacks and water runoff issues.  Herman stated the 322 W 4th Street if rezoned to R-2 would be required to have two parking spaces per dwelling.  Herman advised the City Code requires building permits for R-2 property to include a certificate signed by the licensed surveyor verifying the lot lines and a signed certificate from a licensed engineer or architect that the firewall meets or exceeds construction standards set by the State of Iowa fire codes.  Herman suggested these requirements are for new development.  Steve Intlekofer, owner of these properties, stated he did not have the survey or firewall.  Intlekofer stated 10 years ago, he and prior Public Works Director Dana Edwards and they agreed there was enough space to build according to the GIS on 525 S. Maple.  The current GIS shows there is not enough space, so Intlekofer will have to do a survey.  Intlekofer requested Council not pursue the rezoning request for 522 S Maple Street at this time.  Herman suggested tabling the rezoning for Maple Street property, so save the expenses to have the hearing notice republished.   Intlekofer stated currently a father, daughter and granddaughter living at 322 W 4th Street.  He is willing to add two parking spaces on the east side of the lot and has plenty of space for that.  Wolken had concerns on the garage not being attached to the house.    Council also discussed if the driveway was not wide enough to get a car around a parked car, if that was a parking space or a drive.  He also reported there is separate accesses for both units.  Herman stated in the past one tenant left and requested the water to be shut off and it was discovered that the tenant was paying for all utilities for both units, without their knowledge.  Council felt separate utilities needed to be installed prior to rezoning.  Jerry Behrends, 616 S. Main Street, stated the tenants of 522 S. Maple have driven on his property to access the rear lot.  Larry McDonald, 521 S. Maple, stated he was very against a two-stall garage being built on this property as all the water would run onto his property.  LaGrange stated that Intlekofer permit was denied.  Herman stated it was denied as the neighbors didn’t sign the required application.  Mayor Himes closed the hearing on the proposed Rezoning of Properties located at 322 W 4th Street, 525 S. Maple Street, and the corner of E. Washington and S. Cedar Streets.

Goedken introduced and moved Ordinance #695 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as vacant lot located at:  SE Corner of E. Washington and S. Cedar Street (112 E Washington Street), Monticello, IA 52310 and amending the Official Zoning Map, first reading and in title only.  Russ seconded.  This will change the zoning from C-1 General Commercial to R-1 Single-Family Residential.  Roll call unanimous.

Goedken introduced and moved Ordinance #696 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 322 W 4th Street, Monticello, IA 52310 and amending the Official Zoning Map, first reading and in title only; subject to appropriate parking and separate utilities are installed.  Yeoman seconded.  This will change the zoning from C-1 General Commercial to R-1 Single-Family Residential.  Roll call vote, Goedken, Yeoman, Paulson, Russ and Lux voted aye and Wolken voted nay.  Motion carried.

Yeoman moved to table Ordinance amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 525 S. Maple Street, Monticello, IA 52310 and amending the Official Zoning Map, Goedken seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed re-zoning of Kraus property located at 410 E. Oak Street, Monticello, from R-1 to C-1.  Staff received no oral or written comments.  Herman reported that Kraus decided to demolish the former “IDOT” and would like to change the rezoning to R-3 Multiple Family Residential instead of C-1 General Commercial, as was published.  Herman advised Kraus is looking to build a condo on this lot.  Mayor Himes closed the hearing on the re-zoning of Kraus property located at 410 E. Oak Street, Monticello, from R-1 to C-1.  Herman recommended changing the zoning from C-1 to R-3.

Wolken introduced and moved Ordinance #697 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 410 E. Oak Street, Monticello, IA 52310 and amending the Official Zoning Map, first reading and in title only.  Goedken seconded.  This will change the zoning from R-1 Single-Family Residential to R-3 Multiple Family Residential.  Roll call unanimous.

Mayor Himes opened the public hearing on the proposed rezoning of numerous parcels of property located within the City of Monticello, as identified within Addendum “A” that are incorrectly zoned or incorrectly classified by the City of Monticello official zoning map.  Staff received no written comments.  Herman suggest doing two separate ordinance, so Kraus property could be rezoned and not hold up the construction of the condos.  Herman stated all the property owners were contacted prior to the P & Z Board meeting and ones who contacted him had no problem with the changes proposed.  Mayor Himes closed the hearing on the rezoning of numerous parcels of property located within the City of Monticello, as identified within Addendum “A” that are incorrectly zoned or incorrectly classified by the City of Monticello official zoning map.

Goedken introduced and moved Ordinance #698 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 412, 414, and 416 E. Oak Street, and Parcel 2012-126 located in Doden’s 1st Addition Lot 2, also identified by Tax Parcel I.D. 0227176041, all located within the City limits of Monticello, IA 52310 and amending the Official Zoning Map, in title only and moved that the rule requiring that an ordinance be considered and voted on for passage at three council meetings prior to the final (third) consideration be suspended and that the ordinance be considered for final passage and adopted, Lux seconded.  This will change the zoning from C-1 General Commercial to R-3 Multiple Family Residential.  Roll call unanimous.

Russ introduced and moved Ordinance #699 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as set forth within Addendum A, attached hereto, all located within the City Limits of Monticello, IA 52310 and amending the Official Zoning Map, first reading and in title only.  Wolken seconded.   Roll call vote, Russ, Wolken, Paulson and Lux voted aye and Goedken and Yeoman abstained, as they have property being rezoned.  Motion carried.

Herman advised paperwork in all in place to finalize annexation of Yousse Sign Shop, Koob’s Garage, the City Shop and the Monticello Machine Shop.  Herman reported certified mailing was sent to County Auditor and Attorney as required by Code of Iowa.  Goedken moved to approve Resolution #17-36 scheduling Public Hearing on proposed Voluntary Annexations, Russ seconded, roll call unanimous.  Hearing will be held on April 17, 2017 at 6 PM.

Herman reported Theisen proposes a storm water cost share related to water problem behind their building including modifications to City curb and gutter along S. Maple Street.  LaGrange reviewed the proposed project, the total project cost is estimated be $15,898, of which $6,000 is associated with curb and gutter removal along with the installation of an 8” tube under the curb to the catch basin on 1st Street.  Theisen has requested a 50% cost share of the $6,000 related to the City curb and gutter removal and tiling portion of the project, or a $3,000 City investment.  Goedken moved to approve Resolution #17-37 to approve proposed storm water cost share agreement between City of Monticello and Theisen Inc.; in the amount of $3,000 with separate agreement requiring that Theisen is responsible to clean the tiling if it becomes plugged.  Yeoman seconded.  Roll call unanimous.

Herman reported the E. 1st Street Bridge grant required two temporary easements and one permanent easement.  William and Camela Greif agreed to grant a temporary easement and a permanent easement in relation to the E 1st Street Bridge project, granting both to the City at no cost.  The grant also required the City to grant itself a temporary construction easement on the grounds of the Disc Golf Course.  Wolken moved to approve Resolution #17-38 Approving

Temporary and Permanent Easement Agreements granted to the City by William J. and Camela C. Greif and further approving and authorizing entry into a Temporary Easement Agreement whereby the City of Monticello grants the City of Monticello a Temporary Easement, all in relation to the City of Monticello, Iowa, E 1st Street Bridge Replacement Project.  Goedken seconded.  Roll call unanimous.

Herman reported with the impending S. Main Street reconstruction /overlay Project, City Staff looked into replacing several manholes that are either totally brick or partially brick.  City Engineer helped prepare the plans.  LaGrange reported a manhole by Dr. James’ office could possibly be removed completely.  Herman reported three bidders were contacted with two submitting a competitive quotation.  Eastern Iowa Excavating & Concrete quotation was lowest at $91,925.  Herman stated an IDOT permit will be required to work in the right of way.  Contactor will have to shut down lanes of traffic, but should be able to have at least one lane open.  Goedken moved to approve Resolution #17-39 Approving the 2017 Main Street Manhole Replacement Project and authorizing the entry into an agreement between the City of Monticello and Eastern Iowa Excavating and Concrete to perform the work as specified by the City in the amount of $91,925, with the completion date July 1st.  Russ seconded.  Roll call unanimous.

Herman reported an energy audit was completed a few years ago and bids were sought from two local contractors, REM Electric and Monti Plumbing, Heating and Electric, to replace nearly all lighting within the Berndes Center with LED fixtures. Herman advised low bidder was Monti Plumbing, Heating and Electric in the amount of $25,879.  Yeoman moved to approve Resolution #17-40 to approve Berndes Center “2017 LED Lighting Upgrade Project”, Goedken seconded.  Roll call unanimous.

Goedken moved to approve Resolution #17-41 Scheduling Public Hearing on the proposed Amendments to the Monticello Urban Renewal Area and the Monticello Urban Renewal Plan, seconded by Lux, roll call unanimous.  Public Hearing will be on May 1, 2017 at 6 PM.

Herman reported meeting with Josh Iben, Brian Wolken and LaGrange to discuss options related to the repair /renovation of the City fountain by the Aquatic Center.  Options 1 -2 would all include repairing the fountain by removing much of the flooring, re-doing the pit near the fountain, ensuring the water line to the fountain are not leaking.  Option 1 – then install a fountain that looks similar to what is currently there, but smaller, surrounded by a new interior stone wall to capture the water from the fountain to be recycled through fountain.  Lighting would be outside the pond but inside that area of existing walls which would be converted to an above ground flower garden.  Option 2 – then install a three tiered fountain, similar to but larger than the one at Pocket Park, surrounded by a new interior stone wall to capture the water from the fountain to be recycled through fountain.  Lighting would be outside the pond but inside that area of existing walls which would be converted to an above ground flower garden.  Option 3 – Do nothing to inspect and/or repair the water feed/system to the fountain and hire a contractor to perform obvious repairs the water feed/system to the fountain and hire a contractor to perform obvious repairs to the pond area and then install a liner in the fountain.  Hoping the leaking is occurring from the pond cavity and not under the fountain or otherwise associated feed.  We would look at a different lighting set up, moving the lights outside of the pond area.  Option 4 – Would be total removal of the current fountain, create a committee to study if there is a better option or in alternative.  Herman showed pictures for representation of options 1 and 2.  Wolken stated people like the nostalgic look of the fountain.  Sharon Kell with Federated garden Club stated the only reason she joined the club was because of the fountain and like the sprinkler style of fountain.  Russ and Lux stated they like the sprinkler type fountain, which is similar to the current fountain.  Himes and Yeoman stated they liked the 3 tier style of fountain.  Russ moved to approve Resolution #17-42 directing a plan of action in relations to the City Fountain repairs and upgrades, noting to preparing plans for the sprinkler style of fountain, with the 3 tier fountain as a bid alternative.  Lux seconded.  Roll call seconded.

Herman reported the 2017 Main Street H.M.A. Resurfacing Project plans, specifications, form of contract and cost estimates have been filed with the City Clerk.  Bids are due and will be opened on May 3, 2017 at 10:00 a.m. and a public hearing needs to be set.  Yeoman moved to approve Resolution #17-43 to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the 2017 Main Street H.M.A. Resurfacing Project, same now being of file with the City Clerk, and the taking of bids therefor.  Wolken seconded.  Roll call seconded.  Public Hearing will be held on May 15, 2017 at 6 PM.

Herman reported there is an open board position on Tree Board.

Herman advised that Smith hand delivered letters to each property associated with the alleyway between S. Chestnut and Linden Streets from Buckeye to Varvel Street.  With comments received so far there is not a strong consensus to make alley one way.  Some suggested a speed bump on each end of the alley.

Herman reported that Al Hughes is working to sell his house that had the fire and looking to possibly salvage some of the belongings in the home.  Smith meet with Hughes to be sure home was secured without a fence and Smith was content with the enclosure being used at this time.   Curt Hughes, from Iowa City, has been working to salvage items from the home, every day since the fire.  He has someone that wants all the lumber from the home and the Victorian items that can be salvaged.  He has negotiated and agreed on price with Al Hughes to purchase the home and is going to be taking abstract to get it updated., then have an attorney review it.  If he purchases the property, he intends to make it a green space by Fair time, if the Council would work with him.  He has a crew that tears down homes for salvage.  He was looking into liens and judgements that may be on the property.  Herman stated that there is a tax sale judgement and liens on the property.  Curt Hughes was aware of these, so he has visited with the County Treasurer’s office.  Wolken suggested if he has someone to salvage the house to get working on the contracts.  Goedken glad to hear he had someone to tear down the home.  Curt Hughes questioned about leaving the garage on the lot until he decided to build or sell the lot.  Herman advised he would need to go to P & Z Board for their recommendation and then get Council approval to keep the garage.  Herman suggested Curt Hughes get an agreement with Al Hughes to purchase the home, contingent on Council approving the garage to stay.  Council asked Curt Hughes to keep the Council informed.

Herman reported receiving a text during the meeting, advising him that Sue Chapman was interested in serving as the Park Board rep to the Fair Board.  Herman asked Park Board Member Kim McQuillen to ask Chapman is she would be interested to continue to serve about a month ago and heard nothing back.

Herman handed out a picture of a possible sign to be installed at the Disc Golf Course, closer to the shelter.  With names of John Baty, Bill Greif and Lloyd Welter families on it to acknowledge their donation to the park.  No action was taken.

Goedken moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”, Wolken seconded.  Roll call unanimous.

Yeoman moved, Russ seconded to end the closed session and return to open session.   Roll call unanimous.

Wolken moved to direct Herman to proceed as discussed related to the purchase of the real estate.  Russ seconded.  Roll call unanimous.

Wolken moved to adjourn the Council meeting at 8:48 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – March 20, 2017

Regular Council Meeting – Official
March 20, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith.  Council member Rob Paulson was absent.

Yeoman moved to approve the agenda, Lux seconded, roll call unanimous.

Goedken moved to approve the consent agenda, Russ seconded, roll call unanimous.

Herman reviewed invoices related to Tami Bartram’s party held on February 28th.  Kim McQuillen reported that Park Board members collected funds amongst themselves to purchase Bartram a parting gift, not to cover the party expenses.  McQuillen reported that the consensus of several Park Board members was to host the farewell party, but that there was no formal consideration or action by the Board.  Council expressed their opinion that the proposed party and expenses should have been brought to the Council before proceeding.  Yeoman moved to pay the party related invoices in the amount of $415.81, Goedken seconded.  Roll call vote, Yeoman, Goedken, Lux, Wolken and Russ voted nay.  Motion failed.

Herman reported that Steve Intlekofer requested the re-zoning of three properties: Lot located at SE corner of intersection of East Washington and South Cedar streets from C-1 to R2; 322 West 4th Street from R-1 to R-2; and 525 South Maple Street from R-1 to R-2.  Planning and Zoning (P & Z) considered the request and by unanimous vote did not recommend the proposed changes.  The P & Z did not object to the re-zoning of the Lot located at the SE corner of the intersection of East Washington and South Cedar streets from C-1 to R-1, but did not recommend R-2.  Intlekofer was present and was amenable to the proposed R-1 designation for that lot.  Wolken moved to approve Resolution #17-26 Scheduling Public Hearing on the Re-Zoning of Properties located at 322 W 4th Street, 525 S. Maple Street, and the corner of E. Washington and S. Cedar Streets, seconded by Russ, roll call unanimous.  Public hearing will be held on April 3, 2017 at 6 PM.

Herman reported that Mike Kraus proposed the re-zoning of the former IDOT building located at 410 E Oak Street.  The property is zoned R-1, however it has always been used for commercial purposes.  The P & Z Board recommends, by unanimous vote, that the zoning be changed.  Goedken moved to approve Resolution #17-27 Scheduling Public Hearing on the Re-Zoning of Property located at 410 E Oak Street, seconded by Yeoman, roll call unanimous.  Public hearing will be held on April 3, 2017 at 6 PM.

Herman reported that Parcels 2017-10 and 2017-11, located within the two-mile jurisdiction, were recommended for approval by the P & Z.  Goedken moved to approve Resolution #17-28 Approving Plats of survey to Parcel 2017-10 and 2017-11, Wolken seconded, roll call unanimous.

Herman recommended that the Council proceed with the re-zoning of several parcels of property located within the City that he identified within the current zoning map as being zoned or labeled incorrectly and/or that otherwise, based upon current and likely future use, were not currently zoned correctly.  The P & Z Board reviewed the proposed re-zoning and voted unanimously to recommend the approval of the proposed re-zoning.  Yeoman moved to approve Resolution #17-29 Scheduling Public Hearing on the Re-Zoning of various properties generally described as set forth within “Addendum A” attached hereto, Russ seconded, roll call unanimous.  Public hearing to be held on April 3, 2017 at 6 PM.

Herman reported that Orbis was considering a large warehouse addition.  Doug Wortman, Orbis, presented a PowerPoint on the proposed plan.  He advised that additional warehousing was a need and that it would also free up space in the current facility for additional manufacturing.  Goedken moved to preliminarily approve the proposed Development Agreement between the City of Monticello and the Menasha Corporation, a/k/a Orbis and to approve Resolution #17-30 to fix a date of meeting at which it is proposed to approve a Development Agreement with Menasha Corp., d/b/a Orbis Manufacturing, including tax increment payments in an amount not to exceed $1,207,236.  Russ seconded, roll call unanimous.  Public hearing will be held on April 3, 2017 at 6 PM.

Herman reported that the Council would need to add Orbis to the current City Urban Renewal area prior to approving the proposed development agreement.  Yeoman moved to approve Resolution #17-31 approving 2017 Amendment Number 1 to the City of Monticello Urban Renewal Plan, Wolken seconded, roll call unanimous.  Public hearing will be held on April 3, 2017 at 6 PM.

Herman reviewed the proposed site plan of the Oak Street Condos.  P & Z reviewed and recommended the approval of the site plan.  Goedken moved to approve Resolution #17-32 to approve Oak Street Condos Site Plan, Yeoman seconded, roll call unanimous.

Herman reported the City staff has been working towards the annexation of the Yousse “Sign Shop” property.  He reported that the Yousses had agreed to the terms and conditions of annexation and had signed a voluntary annexation agreement and an Application for Voluntary Annexation.  Goedken moved to approve Resolution #17-33 Approving Voluntary Annexation Agreement and Application for Voluntary Annexation between the City of Monticello and Yousse, Russ seconded, roll call unanimous.

Goedken moved to approve Resolution#17-34 to approve proposed storm water cost share agreement between The City of Monticello and Jerald and Sherry Behrends, Wolken seconded, roll call unanimous.

Yeoman moved to table proposed resolution to approve proposed storm water cost share agreement with Theisen’s Inc, Russ seconded, roll call unanimous.

Herman reported there is an open board position on Tree Board.

Herman reported that the Board of Adjustment (B.O.A.) had recently approved the variance request of Randy Steiner to erect a building on a private easement.  The variance allows the construction although the lot does not have street frontage.  Herman reported that variances such as this one, on this easement driveway, have been granted in the past.  The Council was advised of their right to request that the B.O.A. reconsider the granting of said variance.

Herman reported that he received a request to limit parking on the east side of N. Maple Street between Cherry and 3rd Streets.  The Council took no action on this report.

Herman and Smith reviewed a proposal to place yield signs at the intersection of N. Chestnut and W. 2nd Streets.  Smith suggested that a policy or standard be created to direct which intersections in the community should be “controlled” by signage in some fashion.  Council asked Smith to prepare a policy or recommendations related to signage at intersections for their consideration.

Herman advised that he had received complaints associated with the alleyway between S. Chestnut and Linden Streets from Buckeye to Varvel Street.  The complaints were associated with cars that regularly parked in the alleyway right-of-way, shrubs that had overgrown into the right-of-way and that cause visibility issues, and significant traffic, particularly from the south.  Joe Tubbs, 415 S. Chestnut and Clyde Zedick, 409 S. Chestnut expressed their concerns related to the narrow nature of the alleyway where the cars were parked and where the bushes overhung and/or were located in the right-of-way in addition to the high speed and regular traffic from the south.  The Council also discussed complaints related to the fence installed by Dave Lumpa along the same alleyway, said fence being installed without a permit and being built, and later added onto, in the alleyway right-of-way.  City staff and the Council heard suggestions to make the alleyway one-way, from north to south.  The Council agreed to take that request under advisement and to seek additional input.

Herman reported that the Council, at their meeting of December 19, 2016, had given Dave Lumpa until the end of January 2017 to bring his house construction project into compliance with a building permit, which he applies for and is approved or in the alternative to pursue a variance.  Herman informed the Council that neither of those options had been pursued by Lumpa, even though he and PW Director LaGrange had spoken to Lumpa on many occasions.  Based thereon, Herman asked for direction from the Council, asking if he should give Lumpa any additional time to comply or if the Council wished him to proceed with enforcement action, seeking penalties and the removal of the portion of the structure that violates the code.  The Council indicated that they were very clear with Lumpa in December and that he had ample time to comply and directed Herman to proceed with enforcement action.

Schwickerath reported the final plans for the 1st Street Bridge project had been submitted and that final contract papers were due by the end of April.

Herman suggested that the City consider removing excess dirt between the sidewalk and curb and gutter along the Main Street Project area where it had built up over the years, and to seed it down this spring when seeding is done on South Street project.  Council thought this would be a good idea and directed staff to work in that direction.

Herman asked if the Council was prepared to proceed with the demolition of the small home the City purchased on N. Cedar Street as part of the 6th Street Ditch project.  Consensus of the Council was to proceed with demolition of the home at this time allowing salvage rights to the successful bidder.

Herman explained that he had learned that some homeowner’s insurance policies specifically excludes coverage for damages caused by certain dog breeds.

Herman and the Council inspected a sample folding chair under consideration to replace the aged metal chairs in the Community Building.  He also explained that the Parks Dpt. was inventorying all chairs and tables at the Berndes Center.

Wolken moved to adjourn the Council meeting at 7:45 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – March 6, 2017

Regular Council Meeting
March 6, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Casey Zwolinski and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Paulson moved to approve the agenda, Russ seconded, roll call unanimous.

Goedken moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reported that the Free Masons propose a Child Identification event at the Citizens State Bank Youth Development Center on May 21, 2017 from 10 am to 4 pm.  During the event they would take ID photos, video, DNA swab, a tooth imprint and fingerprint records of community children.  This information would be beneficial in a search for a missing child.  They are hoping to have a life flight helicopter land and be on display at the City Park during the event.  Goedken moved to approve the Free Masons Child Identification Program on May 21, 2017 and to donate $200 towards the event, Paulson seconded, roll call unanimous.

Herman reported that Reese Cox and other 8th graders have planned a fundraiser dance to be held on March 25th in the Community Building to support an ill classmate and have requested the waiver of the normal rental fee.  Russ moved to waive the Community Building rental fee as requested, Wolken seconded, roll call unanimous.

Herman reported that E911 Coordinator Garb Schwab had reached out to the City to discuss the fact that there were three separate road or street names in use between the swimming pool area on the north to the Ballou farm property on the south.  Schwab proposed, to minimize confusion, that all properties along this stretch of road be given South Main Street addresses.  He requested that the Council weigh in on his proposal before taking it to the E911 Service Board and the Jones County Board of Supervisors.  Goedken wanted to make sure property owners were aware of the proposal before any change would take effect.  Goedken moved to support Schwab’s proposal, agreeing that it would make sense to utilize South Main Street as a consistent address, Wolken seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed Fiscal Year 2017/2018 City of Monticello Budget.  Staff received no oral or written comments.  Mayor Himes closed the hearing on the Fiscal Year 2017/2018 budget.  Herman reported that the proposed tax rate was $13.86898, the same as last year, and briefly reviewed the budget.  Goedken moved to approve Resolution #17-24 adopting the Annual Budget for Fiscal Year July 1, 2017 through June 30, 2018, Russ seconded, roll call unanimous.

Herman reported that the County Auditor requested that the Townships enter into an agreement with the City in regard to their annual Fire Dept. budget investment.  Goedken moved to approve Resolution #17-25 Approving Fire Protection Agreements between City of Monticello and participating townships, Lux seconded, roll call unanimous.

Herman reported that Theisens had submitted an Application for Storm Water Cost Share related to a project to remedy storm water issues behind their building, between their building and the apartment building to the south.  Council questioned if they could run the drainage under the sidewalk as opposed to the curb and gutter and whether or not a new, second catch basin, was necessary.  LaGrange will meet with Theisens and Accent Construction to review their proposed plans and report back to Council.  No action was taken.

Herman reported that there were 7 partial or total brick manholes on Main Street.  LaGrange explored the replacement of the manholes prior to the Main Street rehabilitation project.  Herman explained that the project costs would require the City to obtain competitive quotations and potentially competitive bids.  In response to a question from Lux, Herman explained that costs would be covered by the Road Use fund.  Consensus of the Council was to put together specifications and to obtain competitive quotations for the replacement of all 7 manholes.

Herman indicated that there was an opening on the Tree Board due to Russ Hodge’s resignation.  Russ explained that his work obligations were not allowing him to make enough meetings.

Herman reported that a Sacred Heart Youth Group proposed to paint house numbers on City Curbs in front of homes as a fundraiser, charging a pre-agreed fee to the homeowner, utilizing black and white paint.  Council voiced no objections to this proposal.

Herman explained that the City received two invoices related to a party for Tami Bartram.  Herman explained that he believed certain Park Board members to have arranged the party and had incurred the expenses.  The expenses known to date include a $120 invoice related to the purchase of a banner and $256 related to cupcake and cookie purchases.  Herman explained that the invoices were not on the bill list as they were received after the packet had been sent out but that he wanted to make the Council aware of the invoices as they would be on the next agenda for consideration, and as the City had not historically incurred expenses such as these.  Park and Recreation Board Chairperson Kim McQuillen was in attendance.  She indicated that the Park and Recreation Board never officially approved the purchases in a meeting, but that they had other discussions and decided that the purchases and expenses were an appropriate recognition of Bartram’s years of service to the City, as her send off.  No action was taken.

Zwolinski explained that finalization of the East South Street Reconstruction and the Airport Taxiway Improvements projects were on hold for the winter.

Zwolinski reported that the Main Street Rehabilitation project will likely be let for bid in April, starting after the fair and being completed in the fall.  Herman stated that he had received 9 of the required temporary construction easements for this project with Caseys General Store being the only property owner to demand compensation for the easement.  The easements were required for the City to make necessary ADA improvements to crosswalks at no expense to the property owners.

Zwolinski explained that East 1st Street Bridge final plans are due March 21st with easements to be finalized prior to that date.  A small amount of tree clearing is necessary and must be completed by March 31st.  Assuming the tree removal is completed prior to March 31st, construction could begin after the fair.

Zwolinski reported that preliminary plans related to the new Ten-T Hangar have been submitted to the FAA.  The project is scheduled to be let for bids and constructed in 2017.

Zwolinski reported that they are waiting on a signature on agreement with the Utility Service Group, and that once it is received a preconstruction meeting will be set, with the Water Tower repainting project to be completed by October 16, 2017.

Zwolinski explained that they continue to work on wall design plan sheets related to the 6th Street Ditch project and plan to provide draft plans and easement information on or about March 17, 2017.  Herman explained that he would recommend a loan agreement with a local bank to fund this project.  Hinrichsen explained that the Storm Water fund revenues total approximately $30,000 per year.

Herman reviewed Dave Schoon’s revised plan to parcel off a house and accessory building from other buildings on one existing parcel, removing another building from the same parcel.  He wants to parcel off the home and accessory building from other remaining buildings.  If the new parcel boundary is centered between the new parcel and the remaining buildings, each building will nearly meet the 10’ setback as there is 19’8” between the buildings.  Herman indicated that he and LaGrange could approve a project when the required and actual setback were within one foot of each other.  Herman plans to review with the Planning and Zoning Board as well.

Herman explained that an Aerial Photographer had visited him to inquire whether or not the City would be interested in purchasing an aerial photograph of the City.  No interest was expressed and no action was taken.

Herman reported that KCRG suggested the City move the camera used by KCRG to a downtown location and to upgrade the camera.  Herman reported that he would investigate further.  No action was taken.

Wolken moved to adjourn the Council meeting at 7:05 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – February 20, 2017

Regular Council Meeting
February 20, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Patrick Schwickerath and Casey Zwolinski and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Goedken moved to approve the agenda, adding appointment of Nick Miller and Sophia Schemmel to the Park & Rec Board to the consent agenda, Russ seconded, roll call unanimous.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Council discussed whether or not the tower repainting project should include a “Monticello” logo.  Russ moved to approve Resolution #17-19 finally approve the proposed plans, specifications with addendum one, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project, the acceptance of bids, and awarding the project to the apparent lowest responsive, responsible bidder, Utility Services Co., Inc, with one logo on the south side of the tower, Lux seconded, Roll call vote: Russ, Lux, Wolken and Paulson voted aye and Goedken voted nay.  Motion carried.

Herman reported the County Sheriff is proposing a 3% increase for the Communication Services Agreement.  Russ moved to approve Resolution #17-20 Approving Agreement for Communications Services between the Jones County, Jones County Sheriff and City of Monticello, Wolken seconded, roll call unanimous.

Lux moved to approve Resolution #17-21 To approve funding /investment in Jones County JETS Transportation System in the amount of $1,500.00, Russ seconded, roll call unanimous.

Herman reported that Robert and Susan Pillard agreed to the severance of their property which lies near Business 151 and the Maquoketa River.  Russ moved to approve Resolution #17-22 Approving severance of Pillard property from the City of Monticello and authorizing Mayor to execute Severance Agreement, Wolken seconded, roll call unanimous.

Council considered Dave Schoon request to parcel off a house and accessory building from other buildings on one existing parcel.  If the parcel was permitted the remaining parcel, including a number of commercial buildings, would not meet required setbacks.  Herman reported that the Board of Adjustments did not recommend approval of the proposed parcel, indicating that the remaining commercial buildings should be removed prior to the creation of the new parcel so that all remaining buildings would meet legal setbacks.  Consensus of Council was supportive of Board of Adjustments recommendation.  Council took no action.

Zwolinski reported that the proposed Ten-T Hangar was planned for construction next to the newly constructed taxiway.  Goedken moved to approve Resolution #17-23 Approving the Professional Services Agreement between Snyder & Associates and the City of Monticello related to the Monticello Airport Ten-T-Hangar project, Wolken seconded, roll call vote unanimous.  Wolken left the meeting at 6:20 PM.

Herman reported that he received information associated with Pitbull dog varieties from Kaylee Pingel with the Animal Welfare Foundation Board after the agenda went out and indicated that he would e-mail that information to the Council.  Annie Locher, Animal Welfare Foundation Board Member, addressed the Council asking them to have an open-mind when reviewing the information on Pit Bulls.  No action was taken.

Herman advised that he received a letter for KIJI President Stephen Intlekofer suggesting the City consider the application of a $5 or $10 fee to utility bills, with the resulting funds to be used to cover high water bills that property owners encounter from time to time, an “insurance” fund of sorts.  The Council was not supportive of the proposal and no action was taken.

LaGrange reported that ITC would be installing new utility poles in the area of Business 151 West to golf course to substation by 11th Street.

Herman reviewed potential options to improve or replace the City Fountain by the Aquatic Center.  Herman reported that the fountain, when in use, is constantly being filled due to numerous leaks that past remedial efforts have failed to cure.

Russ moved to adjourn the Council meeting at 7:02 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – February 6, 2017

Regular Council Meeting
February 6, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Patrick Schwickerath and Casey Zwolinski and Police Chief Britt Smith.  Council member Rob Paulson was absent.

Wolken moved to approve the agenda, Lux seconded, roll call unanimous.

Dave Schoon discussed his desire to separate a house and building from other buildings on one parcel with a plan to tear down the other buildings at some point in the future.  The separation would result in the other buildings not meeting setback requirements.  No action was taken; will be on next agenda for consideration.

Yeoman moved to approve the consent agenda, Russ seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed plans, specifications, form of contract and estimate of costs related to the Monticello North Water Tower Repainting Maintenance Project.  Staff received no oral or written comments.  Herman stated that 7 bids were received.  Schwickerath reviewed the bids with the Council and recommended awarding the project to Utility Service Co/. Inc from Perry, Georgia the lowest responsive responsible bidder.  The Council discussed whether or not the tower should have a “Monticello” logo painted on it at a cost of $5,000 for one or $9,000 for two.  Mayor Himes closed the hearing on the proposed plans, specifications, form of contract and estimate of costs related to the Monticello North Water Tower Repainting Maintenance Project.  Schwickerath stated that the early start date would be May 1st and the late start date would be July 18th with a 90 day construction completion period once they start.  Yeoman moved to finally approve the proposed plans, specifications with addendum one, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project, the acceptance of bids, and awarding the project to the apparent lowest responsive, responsible bidder, Utility Services Co., Inc, with one logo on the south side of the tower, Russ seconded, Roll call vote, Yeoman, Russ, and Lux voted aye and Goedken and Wolken voted nay.  Motion failed.  Goedken moved to finally approve the proposed plans, specifications with addendum one, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project, the acceptance of bids, and awarding the project to the apparent lowest responsive, responsible bidder, Utility Services Co., Inc, with no logo, Wolken seconded, Roll call vote, Goedken, Wolken and Yeoman voted aye and Russ and Lux voted nay.  Motion failed.  Council will look for community input and address this question on the next agenda.

Goedken moved to approve Resolution #17-14 Approving Louis & Jeri Soppe Tax Abatement Application related to Residential Improvements constructed at 831 Breckenridge Drive, Monticello, Iowa, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #17-15 Approving Jacob Ciha Tax Abatement Application related to Residential Improvements constructed at 302 N Chestnut Street, Monticello, Iowa, Wolken seconded, roll call unanimous.

Herman reported that Jerry Krueger sold Hangar VII to Thomas Yeoman who took over the land lease with the City.  Yeoman added on to the hangar in 2016.  Goedken moved to approve Resolution #17-16 Approving Hangar Space Lease Agreement between Monticello Regional Airport (City of Monticello) & Thomas W. Yeoman, Russ seconded.   Roll call vote, Goedken, Russ, Lux and Wolken voted aye and Yeoman abstained.  Motion carried.

Wolken moved to approve Resolution #17-17 Scheduling Public Hearing on the City of Monticello 2017/2018 Fiscal Year budget for March 06, 2017 at 6:00 p.m., Lux seconded, roll call vote unanimous.  Council set Saturday February 11, 2017 at 1:00 pm to further review the budget.

Herman recommended that Casey Reyner be hired as the Park & Recreation Superintendent of Parks and Facilities.  Lux moved to approve Resolution #17-18 to approve the hiring of Casey Reyner as Monticello Park and Recreation Superintendent of Parks and Facilities, Russ seconded, roll call unanimous.

Herman reviewed some statistics and articles related to pit bulls that he found and suggested that the Council go to DogsBite.org website for more information.  Jayne Iben, with the Animal Welfare Foundation, spoke briefly to the Council, asking if any of the statistics Herman provided dealt with dog bites in the home versus in the public.  Herman reviewed some specifics and indicated that the site had many pages of additional statistics.  Annie Locher, Animal Welfare Foundation Board Member, indicated that she favored restrictions related to muzzling and short leashes and the lifting of the Pit Bull ban explaining that the shelter has a hard time placing pit bulls because of the ban in both Monticello and Anamosa.

Staff discussed Storm Water project involving Jerald and Sherry Behrends and the City of Monticello.  LaGrange reviewed Jerry McElmeel bid in the amount of $2,650 for labor and material estimate in the amount of $4,966.  Goedken moved to approve the project, using plastic pipe, with a cost of $3,000 to Jerald Behrends with over runs to be paid by the City, Motion died due to the lack of a second.  Council was concerned with the approval of an agreement that was not basically a 50/50 split as has been the case in prior projects.  Herman suggested that Behrends could take advantage of the City Loan program with a 5-year loan at 0% interest, if desired.  After more discussion, Behrends agreed to a 50/50 cost split with a not to exceed sum of $3,800, with the granting of an easement to the City at no cost, with the easement including language that excludes heavy equipment or traffic over the easement area, and with the City accepting maintenance of the pipe once installed.  Goedken moved to proceed with the JeraldBehrends storm water project as a 50/50 cost share with the understanding that the Behrends share would not exceed $3,800, that Behrends would grant an easement to the City at no cost, with the easement including language that excludes heavy equipment or traffic over the easement area, and with the City accepting maintenance of the pipe once installed, with the further understanding that the City would approve a loan, through the City Loan Program, for 5-years at 0% interest, consistent with past practices, should Behrends wish to take advantage of that opportunity, Wolken seconded, roll call unanimous.

The remainder of the meeting was spent on FY ’18 budget discussions and review with no action taken.  The Council agreed to hold a work session on the budget on Saturday, February 11, 2017 at 1:00 p.m. in the Council Chambers.

Wolken moved to adjourn the Council meeting at 8:56 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – January 16, 2017

Regular Council Meeting
January 16, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Chris Lux.  Also present were City Administrator Doug Herman, Deputy City Clerk Cheryl Clark, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith.  Council member Tom Yeoman was absent.

Herman explained that the Consent Agenda item to appoint a Park and Recreation Board member should include the name Kim McQuillen.  He also suggested, due to icy road conditions, that agenda items involving presenters that were travelling be moved up in the agenda.  Russ moved to approve the agenda as proposed, Lux seconded, roll call unanimous.

No one appeared during Open Forum.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Schwickerath stated that the Water Tower Repainting Project start date had been moved from April 17, 2017 to May 1, 2017, as requested by Sprint, a tenant on the water tower.  Lux moved to approve Resolution #17-02 to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the North Water Tower Repainting Maintenance Project and the taking of bids therefor for February 6, 2017 at 6:00 P.M., Goedken seconded, roll call unanimous.

Herman reported that the City is required to hire an Engineer and a Planning Consultant through a competitive Request for Qualifications (RFQ) process to maintain eligibility for Federal Airport Improvement Programming funding.  The Airport Board recommended that Snyder & Associates be appointed for Airfield Development Projects and Jerry Searle with HDR, in concert with Snyder, for Airport Planning and Environmental Projects.  Moved by Goedken, seconded by Wolken to approve Resolution #17-03 to approve appointment of Snyder & Associates as Monticello Airport Engineer, for Airfield Development Projects, and Jerald Searle, with the HDR/Snyder & Associates team, for Airport Planning and Environmental Services, roll call unanimous.  Schwickerath left the meeting.

Kendy Bohlken, acting commissioner for MYBSA, provided a report summarizing the activities and financials of the MYBSA for 2016.

Dusty Embree, Executive Director for Jones County Economic Development, presented on past and upcoming events and requested that the City continue to invest in JCED.  Paulson moved to approve Resolution #17-04 approving JCEDC Investment for FY ’18 in the amount of $7,592, Goedken seconded, roll call unanimous.

Library Director Michelle Turnis provided an overview of Library usage for 2016 explaining that the Library experienced an 18% increase in foot traffic.  They are requesting an increase in the general fund appropriation of $10,000 from $115,000 to $125,000.  Herman explained that he would provide more detail at the next Council meeting.

Herman reported on recent legal happenings regarding Moonshine Real Estate LLC, Whiskey River Liquor Pub & Grub license holder Milena Galliano and former license holder Ryan Husmann.  Galliano was present and addressed the Council regarding what she has been doing to improve the bar and answered questions regarding the day-to-day oversight.  After discussion, Russ motioned to deny approving the renewal of Moonshine Real Estate LLC, Whiskey River Liquor Pub & Grub, Liquor License, Goedken seconded, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-05 Approving contribution to Jones County Extension Programming in the amount of $500, roll call unanimous.

Moved by Goedken, seconded by Paulson to approve Resolution #17-06 Approving funding/investment in Jones County Tourism in the amount of $1,139 for FY 2018, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-07 Approving FY ’18 Senior Dining Funding request in the amount of $3,900, roll call unanimous.

Moved by Wolken, seconded by Paulson to approve Resolution #17-08 Designating the Monticello Express as the official publication newspaper for City of Monticello, roll call unanimous.

Moved by Goedken, seconded by Lux to approve Resolution #17-09 Approving the Written Investment Policy applicable to all Funds of the City of Monticello, Iowa, as required by Chapters 12B and 12C of the Code of Iowa, roll call unanimous.

Moved by Goedken, seconded by Russ to approve Resolution #17-10 Approving Nick & Shannon Simonson Tax Abatement Application related to Residential Improvements constructed at 745 Breckenridge Drive, Monticello, Iowa, roll call unanimous.

Moved by Wolken, seconded by Goedken to approve Resolution #17-11 Approving Chris & Myrna Sasina Tax Abatement Application related to Residential Improvements constructed at 708 Park Drive, Monticello, Iowa, roll call unanimous.

The Plat of Survey to Parcel 2017-16 was presented for review and approval.  The P & Z has recommended that same be approved.  The survey was created to clear up a boundary line between two parcels.  Charlie Becker plans to transfer the parcel to neighboring property owners, Gary & Marcia Schwandt.  Moved by Wolken, seconded by Paulson to approve Resolution #17-12 Approving Plat of Survey to Parcel 2017-16, roll call unanimous.

Herman explained the Park & Recreation Department hiring process.  He explained that the committee recommended that Jacob Oswald be hired as the Park & Recreation Director.  Moved by Goedken, seconded by Wolken to approve Resolution #17-13 to approve the hiring of Jacob Oswald as Monticello Park and Recreation Director, Wolken seconded, roll call unanimous.  Herman explained that current Park and Recreation employee Tami Bartram turned down the opportunity to continue her employment with the City as the Superintendent of Parks and Facilities at her current rate of pay, benefits, and seniority, and based thereon interviews for that position were underway.

Moved by Goedken, seconded by Russ to approve Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, third and final reading and in title only, roll call unanimous.  This Ordinance contains no parking provisions on Gill Street between 4th and 5th Streets.

Herman reported that Scott & Joyce Hornstein made a donation to the Pocket Park fund in the amount of $2,600 to purchase a table and umbrella.

Samantha Clemon of 226 East Grand Street, Monticello, requested that the City Council reconsider the existing “pit bull” ban in the community.  Lux and Russ indicated willingness to revisit the issue.  Smith stated that he would reach out to the local animal shelter to see if they had any information in regard to pit bulls and Herman stated that he would look into the matter as well and provide the Council with additional information.

Herman commented on pending annexations and property severances and also updated the Council on upcoming Planning and Zoning and Board of Adjustment issues.  He reported that the PW Director was working to set up a meeting date with Jerry Behrends and Jerry McElmeel to discuss the ditch closure project on the Behrends property.  Herman commented on board openings and handed out a summary of proposed General Fund Revenues for FY ‘18.

Wolken moved to adjourn the Council meeting at 8:07 P.M., roll call vote unanimous.
Dena Himes, Mayor

Cheryl Clark, Deputy City Clerk

Council Minutes – January 3, 2017

Regular Council Meeting – Official
January 3, 2017
Community Media Center

6:00 P.M.

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineers Patrick Schwickerath and Casey Zwolinski.  Council member Johnny Russ was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Paulson moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Herman reported the FAA gave their preliminary approval of the Airport 5-year Capital Improvement Plan, which must be updated every year.  Yeoman moved to approve Resolution #17-01 Approving the submission of the FY ’18 Airport Capital Improvement Data Sheet and the FY 2018 5-year CIP, Lux seconded, roll call unanimous.

Herman reported Smith’s recommendation that parking be restricted within the first 240 feet from the north right-of-way of 4th Street north, down the hill, towards 5th Street.  Goedken moved Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, adding no parking on east side of North Gill Street as recommended by the Smith, second reading and in title only, Lux seconded, roll call unanimous.  Herman will update Ordinance before next meeting.

Herman reviewed the report from the insurance company which showed City savings in the approximate amount of $37,000, a 24.67% savings over what would have been spent had the City not partially self-funded its’ insurance obligations.

Herman continues to work with Mike Kraus and Connie Shover on the severance of their properties east of Highway 151 and north of Highway 38.  LaGrange will contact Tracy Yousse in regard to the annexation of the Sign Shop.

Herman reported that LaGrange is planning to set up a meeting with Jerry McElmeel and Gerry Behrends to discuss options associated with the Behrends’ ditch closure.  Herman is attempting to locate used concrete pipe for this project.

Herman and Schwickerath will continue to work with water tower lessees in regard to an alternative placement plans for their equipment during the water tower repainting project.

Herman reported that five 5 candidates had been interviewed for the Park Director position, with two also being interested in the other Park and Rec FT position.  He hopes to make a decision this week.

Herman reported that there are openings on the following boards: Park and Recreation, Airport, Planning and Zoning and Tree.  Some openings may be filled by current members, however, it is always advisable to seek interest from potential new members.

At the prior meeting of the City Council, Herman and Smith were directed to arrange for and schedule a hearing on the Whiskey River liquor license.  In furtherance of that objective Herman and Smith are trying to set something up with investigators associated with a Dubuque County and Jones County criminal cases.  Herman is waiting for a return call from the Dubuque County investigator.  Herman will schedule the hearing as quickly as possible.

Himes reviewed her Mayoral appointments with the Council.

Schwickerath is working with Alliant in regard to utility interference associated with the East First Street bridge project.  After the receipt of Alliant’s plan, he will complete the E. First Street bridge preliminary plans.  The proposed bid letting is set for June 20th, with construction starting around August 1st

Herman reported that staff is working on FY 2018 budget.

Goedken moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Lux seconded, Roll call unanimous.

Wolken moved, Yeoman seconded to end the closed session and return to open session.   Roll call unanimous.

Wolken moved to adjourn the Council meeting at 6:43 P.M.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – December 19, 2016

Regular Council Meeting – Official
December 19, 2016
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Chris Lux and Tom Yeoman.  Also present were City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, Police Chief Britt Smith and City Engineer Patrick Schwickerath.  Council member Johnny Russ arrived later in meeting and Council member Rob Paulson was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Lux moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Schwickerath reported that B & J Hauling and Excavating had a small amount of work to complete at the Airport in the spring.  Due to the small amount of work to be done he recommended that the Airport Grading and Paving Project retainage be reduced from 5% to 2%.  Yeoman moved to approve Resolution #16-124 Approving Pay Request #3 in the amount of $9,067.98, submitted by B & J Hauling and Excavating related to the 2016 Grading & Apron Extension for Future 10-unit Hangar project, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #16-125 Approving Pay Request #4 in the amount of $113,672.34, submitted by Eastern Iowa Excavating & Concrete related to the E. South Street Reconstruction project, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #16-126 Approving Dustin and Audrey White Tax Abatement Application related to Residential Improvements constructed at 741 Breckenridge Drive, Monticello, Iowa, Yeoman seconded, roll call unanimous. Council member Russ arrived.

Goedken moved to approve Resolution #16-127 Approving Michael Cox Tax Abatement Application related to Residential Improvements constructed at 956 Valley Drive, Monticello, Iowa, Yeoman seconded, roll call unanimous.

Schwickerath reviewed the proposed storm water project, same being the closure of a ditch between S. Main and S. Maple Streets on property owned by Jerry and Sherry Behrends, just north of the James Dental Office.  He reviewed the cost of 24” RPC pipe versus 24” HDPE pipe, which is respectively approximated $75.30 /ft. and $62.00 /ft.  Jerry Behrends stated when he agreed to a cost share of the project, he thought the total project cost was $4,000, which was an estimate from Jerry McElmeel, for plastic pipe placed on a 4” rock base and dirt covering the pipe.  Behrends stated he can’t take the responsibility from Dr. James putting drainage into the ditch or City debris getting stuck in the pipe.  He would be will to accept ½ of the responsibility for problems with the pipe.  Council discussed using concrete versus the plastic pipe.  After a lengthy discussion, Yeoman moved to table proposed resolution to approve proposed storm water cost share agreement between The City of Monticello and Jerald and Sherry Behrends, to work on details of costs, pipe and agreement, Wolken seconded, roll call unanimous.

Himes reported that City Administrator Doug Herman, Chris Lux and herself interviewed 3 candidates for the Ambulance Director position.  They were all good candidates but they decided to offer the position to C.J. Johnson.  Goedken moved to approve Resolution #16-128 to approve the hiring of Harvey “C.J.” Johnson as Monticello Ambulance Director and related Employment Agreement between the City of Monticello and C.J. Johnson, Russ seconded, roll call unanimous.

Hinrichsen reviewed fund classifications under GASB #54 and a proposed policy suggested by State Auditor in regard to the use of fund balances and future fund classifications.  Goedken moved to approve Resolution #16-129 Approving Fund Balance Policies Pursuant to GASB 54, Lux seconded, roll call unanimous.

Smith reviewed the E911 equipment that will be moved to the new water tower when the old tower is painted.  He stated that most of the equipment will remain on the new tower but that some could be moved back to the old tower if there are frequency issues.  Yeoman moved to approve Resolution #16-130 Approving Communication Site Co-Location Agreement between City of Monticello and the Jones County E911 Service Commission, Wolken seconded, roll call unanimous.

Smith reviewed the proposed Ordinance related to “no parking” on North Gill Street.  He spoke with a school representative, due to the school bus traffic in this area, whose recommendation was that there be no parking on the West side of North Gill Street from 4th to 5th Street.  Council also discussed limitations on the east side of North Gill from 4th Street to 50 feet south of the centerline of 5th Street but did not add said language into the proposed Ordinance at this time.  Goedken introduced and moved Ordinance #694 amending Chapter 69, Parking Regulations, Monticello Code, by amending Provisions pertaining to “No Parking Zones”, first reading and in title only, Yeoman seconded, roll call unanimous.

Schwickerath reported that the airport 5 year AIP was sent to FAA for review.

Himes stated that Herman met with Don Holmes and Connie Shover regarding the de-annexation of their property.  They agree with the severance of their property, east of Highway 151, but wanted verification that the name of the road, Shover Drive, would remain the same.

Himes reported that several City Boards had open positions that could be filled with incumbent or new members.

Dave Lumpa, 410 South Linden Street, addressed the Council in regard to construction at his home, and specifically addressed those recent improvements that were not consistent with the  building permit he was issued.  LaGrange reviewed the project, describing those portions of the project that were inconsistent with the permit, and the City Code, and explained that Lumpa was told that he could not install those improvements when it became evident that he intended to install improvements that were inconsistent with the building permit he was issued.  Himes confirmed her understanding that Lumpa built more than the building permit allowed even though he was told to stop and to seek a variance if he wished to proceed with the desired improvements that were neither permitted by the permit he had received or the City Code.  Yeoman stated that Herman contacted Lumpa in writing explaining the issues with his project and explaining the variance process, including a Variance Application form.  The letter advised Lumpa to stop construction and to file for a variance if he wished to move forward with the improvements not permitted by his building permit or the City Code.  Lumpa was told that if he applied for and received a variance that the improvements could remain but if he did not that the improvements installed in violation of the permit and the code would need to be removed.  Wolken advised Lumpa that he would need to prove a hardship to be granted a variance.  Consensus of the Council was to allow Lumpa until end of January to file for a variance or remove those portions of the project that were inconsistent with the permit and City Code.

Smith advised that pending Dubuque County criminal charges against Milena Galliano, owner of Whiskey River, stemming from incidents that occurred in March, 2015 had been continued and that Galliano was also charged, more recently, of OWI in Jones County.  Goedken questioned if the officers have been there as often since she took over the bar.  Smith stated that the frequency of officers being called there has decreased.  Smith stated if she is convicted of the Dubuque County Felony charge that she could not hold the liquor license.  Smith explained that the Council could schedule a hearing to consider evidence and information associated with Galliano including facts related to the pending criminal cases before making the decision to grant or deny the license renewal request.  Consensus of Council was to have a hearing set up and scheduled in early January.

Himes reviewed the Library Board letter proposing more lighting by the Library, with the major concern on the west side of the Veterans Memorial.  Council discussed lighting options which included period lighting like City Hall, or cut off light fixtures like at Pocket Park.

Schwickerath advised working to get equipment on the water tower removed prior to going out for bids for Water Tower Repainting Project.

Schwickerath indicated that preliminary plans for the East First Street bridge project had been sent to IDOT for review with a proposed bid letting date of June 20, 2017.

Smith reported that approximately 20 applications were received for the Park Director and Park Superintendent positions and Herman will be beginning the interview process this week.

Russ moved to go into closed session under §21.5(1)(j) of the Iowa Code “To discuss purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for the property”.  Wolken seconded.  Roll call unanimous.

Goedken moved, Wolken seconded to end the closed session and return to open session.   Roll call unanimous.

Yeoman moved to have Herman proceed with the purchase the particular real estate, as was discussed in closed session, Goedken seconded, roll call unanimous.

Wolken moved to adjourn the Council meeting at 7:42 P.M.

Dena Himes, Mayor

Sally Hinrichsen, City Clerk