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Council Minutes – September 18, 2017

Regular Council Meeting – Official
September 18, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ and Tom Yeoman.  Also present were City Administrator Doug Herman, Deputy City Clerk Cheryl Clark, Public Works Director Brant LaGrange and Police Chief Britt Smith. Council member Chris Lux arrived later in the meeting.

Herman noted that the agenda was posted with the addition of Item 5(a); however, the packets were sent out prior to the addition.  Yeoman moved to approve the agenda, Russ seconded, roll call unanimous.

Renee and Chad Adams were present during Open Forum to discuss the hog barn they plan to construct on a piece of land they purchased along Highway 38 North.  Council member Chris Lux arrived.  Herman stated that the proposed construction is within the 2-mile jurisdiction of Monticello, so it will go before Planning & Zoning within the next week or so, then to Council for official action on October 2nd.  Herman stated that it’s not likely that the City will expand that direction and Council agreed with that sentiment.

Russ moved to approve the consent agenda, Wolken seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed amendment to the Electric Franchise Agreement.  Herman reported that Alliant has no justification to take the administrative fee any longer, so it will be reduced to zero.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Mayor Himes closed the public hearing.  Wolken moved to suspend the requirement that a proposed ordinance be considered and voted on for passage at two prior meetings prior to the meeting at which it is to be finally acted upon, as provided by Section 380.3 of the Code of Iowa, and place Ordinance #706 to Amend the Electric Franchise Agreement upon final passage, Paulson seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-105 to approve payment of retainage to B & J Hauling and Excavating related to 10 T Hangar grading and paving project, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #17-106 to approve partial abatement of South Street Assessments for Kalvin Zimmerman and Michael Elkin, Russ seconded, roll call unanimous.

Council heard from parties interested in purchasing and redeveloping the City owned property located at 224 N. Chestnut Street.  After much discussion, Russ moved to approve Resolution #17-107 to approve proposal related to City owned lot located at 224 N. Chestnut Street and to direct staff to negotiate an agreement with Norm Zimmerman, Goedken seconded.  Ayes:  Russ, Goedken and Yeoman.  Nays:  Wolken, Paulsen and Lux.  Consensus of the Council was to place the item on the next agenda for additional consideration.

Yeoman moved to approve Resolution #17-108 to approve Urban Chicken Permit Application and related fees, Russ seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-109 to schedule Public Hearing on consideration of Development Agreement between City of Monticello and B & J Hauling & Excavation, Inc., Russ seconded, roll call unanimous.  Public Hearing is set for October 2, 2017 at 6 PM.

Smith recommended enacting the business district speed limit of 20 miles per hour on South Cedar Street from First Street to Washington Street.  Goedken introduced and moved Ordinance #707 amending Monticello Code of Ordinances 63.01 Re: Speed Limits, first reading and in title only, Russ seconded, Roll call unanimous.

Herman reported that there will be Urban Chicken Training on October 12, 2017.

Herman is working with the Extension Office to set up a meeting with Mike Felton and a Master Gardener in regard to the significant growth of milkweed in his yard.  Wolken stated that he spoke with representatives from the Dubuque Arboretum and Mines of Spain who stated that they may be willing to help if a Master Gardener is unavailable.

Herman reported that he has been made aware of discussions related to the center turn lane painted arrows on South Main Street.  Even though it appears that the turning arrows shouldn’t be pointing westward in the Oak/Main area, if it is a turning lane, both arrow directions are required.

LaGrange stated that the contractor was supposed to be back to finish up South Main Street last Thursday but they haven’t returned yet.  He will contact them to determine their plan and estimated completion date.

Herman generally discussed the written engineer’s report that was provided to the City Council.

Herman reported that Dave Lumpa was penalized $5,000 but that $4,250 was suspended, contingent upon him coming into full compliance with City requirements related to a rear yard fence and nuisance issues related to his rear yard within ninety (90) days. Herman has been directed to file a progress report with the Court every 30 days.  If Lumpa fails to come into compliance, the Court may impose the suspended portion of the penalty.

Herman reported that after withholding rent during the water tower project, ComElec paid when questioned about it and they are totally up to date at this time.

Herman met with Jared Lasley, REM Electric, about library lot lighting and Lasley will have a lighting supplier here late this week to look at options. Kaye Junion, 245 North Arminda Avenue, indicated that she fell in that area last year and that it was very dark.

Wolken moved to take a five minute recess, then go into closed session under §21.5(1)(i) of the Iowa Code to “evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent irreparable injury to that individual’s reputation and that individual requests a closed session, Russ seconded.  Ayes:  Wolken, Russ, Lux, Yeoman, Goedken and Paulson.  Nays:  None.  Carried.

Russ moved, Wolken seconded to end the closed session and return to open session.   Ayes:  Russ, Wolken, Yeoman, Goedken, Paulson and Lux.  Nays:  None.  Carried.  Herman was directed to proceed as discussed.

Russ moved to adjourn the Council meeting at 7:56 P.M., roll call vote unanimous.

Dena Himes, Mayor

Cheryl Clark, Deputy City Clerk

Council Minutes – September 5, 2017

Regular Council Meeting – Official
September 5, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Pro Tem Brian Wolken called the meeting to order.  Council present: Dave Goedken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith. Mayor Dena Himes was absent.

Yeoman moved to approve the agenda, Russ seconded, roll call unanimous.

Yeoman moved to approve the consent agenda, Lux seconded, roll call unanimous.

Lux moved to approve Resolution #17-92 Approving Next Generation Plbg & Htg Application for Tax Abatement on Improvements to the property located at 806 John Drive, Monticello, Iowa, Russ seconded, roll call unanimous.

Goedken moved to approve Resolution #17-94 Approving and Adopting the Annual City Street Financial Report for fiscal year 2016/2017, Russ seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-95 Approving Pay Request #1 in the amount of $360,822.49 submitted by Eastern Iowa Excavating & Concrete Re: 2017 Main Street H.M.A. Resurfacing Project, Goedken seconded, roll call unanimous.

Goedken moved to approve Resolution #17-96 To Approve Pay Request #2 to Utility Service Company, Inc. RE: Water Tower Project in the amount of $183,692.00, Russ seconded, roll call unanimous.

Herman advised that the Jones County Solid Waste Commission 28E agreement was updated to remove Center Junction as a member as it is no longer an incorporated city. Goedken moved to approve Resolution #17-97 to approve Jones County Solid Waste Management Commission amended 28 E Agreement, Lux seconded, roll call unanimous.

LaGrange reported that the old portion of the Public Works building roof was deteriorated and leaking. LaGrange received two bids to remove and replace steel roof, with lowest bidder being Premier Home Solutions, Inc in the amount of $11,042.15. Goedken moved to approve Resolution #17-98 to approve PW Building Roof Replacement Project and to hire Premier Home Solutions at a cost of $11,042.15 to replace the roof, Lux seconded, roll call unanimous.

Herman reviewed the proposed plan to replace the 4” water main along East Oak Street (Hwy 38 S).  Russ moved to approve Resolution #17-99 to approve Oak Street water main replacement and upgrade and hiring of contractor for that purpose, Wolken seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-100 Approving Pay Request #1 in the amount of $46,941.83 submitted by Taylor Construction, Inc. Re: 2017 E. 1st Street Bridge Replacement, Goedken seconded. Roll call vote, Yeoman, Goedken, Russ, Lux and Wolken voted aye and Paulson voted nay.  Motion carried.

Herman reported that Gary Schwab, E911 Coordinator, has worked with Hinrichsen and Smith to clean up the street numbering for S Main Street, County Road X44 and Business Hwy 151 addresses with the goal of increased consistency of addresses, using South Main Street and the Monticello addressing scheme. Schwab will mail letters to all affected owners prior to the County Supervisors approving any changes.  Council did not object to naming of Stephen private drive as Bradley Street or Bradley Landing and recommended that businesses fronting on S. Main Street, whether they enter their properties from S. Main Street or not, be given S. Main Street addresses. Yeoman moved to approve Resolution #17-101 to approve proposed naming and numbering of properties located within the City limits and outside the City limits along S. Main Street between E16 on the north and State Highway 151 on the south, Russ seconded, roll call unanimous.

Herman reviewed the recent Brian Monk purchase of the property located at 218 W. 1st Street, explaining that the building had fallen into serious disrepair and that Herman had been seeking action by the owner to remedy a number of building maintenance issues. Monk proposes to demolish the building and to replace it with a new three storefront one story commercial building. Goedken moved to approve Resolution #17-102 Scheduling Public Hearing on the proposed Amendments to the Monticello Urban Renewal Area and the Monticello Urban Renewal Plan, Yeoman seconded, roll call unanimous.  Public Hearing is set for October 2, 2017 at 6 PM.

Alliant Energy has requested that the Franchise Agreement between the City and Alliant be amended to eliminate the language related to their collection of an administrative fee related to the collection and disbursement of the franchise fee. Herman reported that the franchise fee amount will remain the same. Yeoman moved to approve Resolution #17-103 Scheduling Public Hearing on Proposed amendments to the City of Monticello Electric Franchise Fee Agreement, Goedken seconded, roll call unanimous. Public Hearing is set for September 18, 2017 at 6 PM.

Herman reviewed the two proposals to purchase and redevelop the City owned property located at 224 N Chestnut Street.  Tom & Lisa Harmon proposed to purchase the lot for $25,000 with a planned addition to their home located on the adjacent lot and the transfer of the back lot where the old garage sits to the Lambert family who owns an adjacent property to the north.  Norm Zimmerman proposed to purchase the lot for $20,000 and to build a two story craftsman style house with finished basement, attached two car garage entering from the alleyway, and a carriage style two story building on the back lot.  Goedken moved to accept Norm Zimmerman’s proposal and to approve Resolution #17-104 to approve proposal related to City owned lot located at 224 N. Chestnut Street and to direct staff to negotiate agreement with party associated with chosen proposal, Yeoman seconded. Roll call vote, Yeoman, Goedken and Russ voted aye and Wolken, Paulson and Lux voted nay.  Motion failed.  Wolken moved to accept Tom Harmon’s proposal and to approve Resolution #17-104 to approve proposal related to City owned lot located at 224 N. Chestnut Street and to direct staff to negotiate agreement with party associated with chosen proposal, Paulson seconded, Roll call vote, Wolken and Paulson voted aye and Russ, Lux, Yeoman and Goedken voted nay.  Motion failed. Council directed the City Administrator to collect additional data for consideration at the next Council meeting.

Herman reported that the Jones County Extension Office has scheduled Urban Chicken training for October 12, 2017.

Herman reported that the League of Cities Conference will be held in Davenport in September. Council should let Hinrichsen know if interested in attending.

Herman is working with the Extension Office to set up a meeting with Mike Felton and a Master Gardener regarding milkweeds, butterflies and possible landscaping.

Smith reported there was a pedestrian hit by a vehicle at the intersection of Grand and Cedar streets, which is near a recent fatality accident. Some residents in that area expressed concern related to pedestrian safety in that area. Smith indicated that neither of the recent incidents would have, in his opinion, been avoided with any changes to crosswalks or signage. Smith suggested, however, that an additional speed limit sign near Washington Street would be appropriate.

Smith reported that the fire damaged home at 230 West Grand investigation has been completed and has been ruled suspicious.  Smith notified the property owner that the scene is free for demolition and gave them 30 days to have it demolished.

Herman stated that the Pocket Park is in the running for an Iowa League of Cities All Star Community Award and asked the Council and the public to like the project on the League Facebook page.

Herman reported that he and others met at Steve Intlekofer’s building to inspect it based upon the lawsuit filed by Intlekofers against the City and another neighboring property owner that the City parking lot project or the neighbors concrete and deck project resulted in water damage to the Intlkekofer building. Herman reported that during the inspection he and others observed exterior light shining into the building through the mortar joints between the cement block building structure that appeared to have been caulked with latex caulk on the outside of the building, indicating that this appeared to be an obvious point where leaks could occur. Herman will keep Council updated on the lawsuit.

Herman reported that the Council would be touring a number of potential street and /or curb and gutter repair projects following adjournment with no action to be taken.

Russ moved to adjourn the Council meeting at 7:28 P.M., roll call vote unanimous.

Brian Wolken, Mayor Pro Tem

Sally Hinrichsen, City Clerk

Council Minutes – August 21, 2017

Regular Council Meeting – Official
August 21, 2017 – 6:00 P.M.

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Mayor Dena Himes called the meeting to order.  Council present: Brian Wolken, Johnny Russ and Chris Lux and Council member Tom Yeoman joined the meeting electronically.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen and Public Works Director Brant LaGrange. Council members Dave Goedken and Rob Paulson were absent.

Wolken moved to approve the agenda with Agenda Item number 2 being removed as that item had previously been approved by the Council, Russ seconded, roll call unanimous.

During the open forum Tom Harmon addressed the Council in regard to his interest in purchasing city owned property at 224 N. Chestnut. Harmon understood that the Council has requested proposals from interested parties in regard to the purchase and use of the lot and suggested that the Council, in considering those proposals, also consider selling the property by way of a live auction. Russ indicated that the Council was interested in finding the best fit for the neighborhood and would also consider the potential taxable valuation of any improvement.  Herman advised that a public hearing would be held before any sale of the property and that the Council would be considering proposals at the September 5th meeting.

Lux moved to approve the consent agenda, Wolken seconded, roll call unanimous.

The Council heard from the new owner of the gas station located at 616 S. Main Street. The City Council discussed signage design and location as well as gas pump and canopy location with the new owner.  Romy Tej Pal Kapoor, the new owner, requested that the sign, pumps and canopy be allowed to remain at this time due to the expense of sign removal and replacement and the inability to sell fuel without the pumps and canopy. Wolken moved to allow the pumps and canopy to remain in their current location subject to a written agreement that requires the pumps and canopy to be removed should the business close or fail to sell fuel for a period of time in the future, and to allow the signs to be used at this time allowing the Planning & Zoning Board an opportunity to review the existing signage and signage options, Russ seconded, roll call unanimous.

Lux moved to approve Resolution #17-93 to request Abatement of accrued Property Taxes on property owned by the City of Monticello for public purposes within City limits of the City of Monticello, Russ seconded, roll call unanimous.

Herman reported that the League of Cities Conference will be held in Davenport in September. Council should let Hinrichsen know if interested in attending.

Herman handed out the Engineer’s report and a list of possible street repairs prepared by LaGrange.

Herman presented options to the Council with regard to a yard waste site that could be set up to handle yard waste, tree debris and branches, and leaves. The City currently collects all of these items from the curb and delivers yard waste and leaves to a farmer for composting, with a fee paid to the farmer, and delivers tree related debris to the tree dump, collecting one half of the community each week. Herman believes that the City would need to two acre parcel for this purpose. Resident Kay Junion indicated that many seniors don’t have pickups to haul waste to the site and can’t afford to hire someone to do it.  Resident Gary Pratt questioned the hours the site would be open and if the City would still collect sticks and yard waste separately.  Herman explained that it would likely be run as a self-serve program with residents being allowed to take the compost and wood chips free of charge. Council agreed that Herman should continue to collect more information on this topic.

Herman reported the Extension Office is willing to offer Urban Chicken training for a fee or there is online training available for free.  Consensus of the Council was to require in-class training.

Wolken moved to adjourn the Council meeting at 6:36 P.M., roll call vote unanimous.

Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – August 7, 2017

Regular Council Meeting – Official
August 7, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Patrick Schwickerath and Police Chief Britt Smith.  Council member Brian Wolken was absent.

Yeoman moved to approve the agenda, Goedken seconded, roll call unanimous.

Goedken moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reported that in June, 2016 Fancy Fritter had a sewer backup into their business during the jetting of a plugged sewer main near their business. After recently receiving a letter to repair the sidewalk, they requested that the City repair their sidewalks as compensation for the sewer backup. After a recent meeting with them, Herman submitted their claim to the City insurance carrier for investigation. Council discussion led to a consensus that the sewer backup and sidewalk replacement should be handled separately. Goedken moved to table the request until the insurance investigation was complete, Russ seconded, roll call unanimous.

Herman asked that the Council give him direction with regard to the type of siding they would like to see installed on the hail damaged clock tower. Herman review several options. Goedken moved to direct Herman to seek bids to replace with comparable siding, LP Smartside lap siding on entire structure, and LP Smartside horizontal lap siding on large portion and LP Smartside shakes on the upper portion, with a 30 year warranty on the LP Smartside siding, Yeoman seconded, roll call unanimous.

Herman reported that the home at 224 N Chestnut has been demolished and that the prior property owner has until September 1st to remove personal possessions from the garage.  Herman requested guidance from Council on the process that they wanted to follow with regard to the sale of the property. Herman reported that interest in the lot had been expressed to him by a number of people. Goedken moved to direct Herman to prepare a public request or proposals for Council consideration at the September 5th meeting, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #17-84 approving Plat of Survey to Parcel 2017-52, Russ seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-85 approving Plat of Survey to Parcels 2017-41 and 2017-42, Russ seconded, roll call unanimous.

Goedken moved to approve Resolution #17-86 approving Plat of Survey to Parcels 2017-57 and 2017-58, Lux seconded, roll call unanimous.

Goedken moved to approve Resolution #17-87 approving Plat of Survey to Parcel 2017-43, Paulson seconded, roll call unanimous.

Goedken moved to approve Resolution #17-88 approving Final Plat of Hollywood Acres, Jones County, Iowa, Lot 1 and 2, Lux seconded, roll call unanimous.

Herman reviewed the Pay Request from Monk Construction for the Airport hail damage roof repairs.  Goedken moved to approve Resolution #17-89 approving Monk Construction Pay Request #1 related to the Airport Terminal /Hangar Building Roof Replacement Project, Yeoman seconded, roll call unanimous.

Al Urbain, from Al Urbain Construction Management and Doug Wortman, Orbis Plant Manager reviewed the Orbis building addition site plan and storm water management plan with the Council.  Herman reported that the P & Z had recommended approval of the Orbis site plan and storm water management plan and that he had received more detailed information in relation to the storm water management plan since P & Z consideration.  Yeoman moved to approve Resolution #17-90 to approve Orbis Mfg Site Plan and Storm Water Management Plan, seconded by Goedken, roll call unanimous.

Schwickerath filed the final schedule of assessments covering the 2016 East South Street Reconstruction Project with the City Clerk. Goedken moved to approve Resolution #17-91 Adopting Final Assessment Schedule for the 2016 East South Street Reconstruction Project and Amending, Confirming and Levying the Assessments, Russ seconded, roll call unanimous.

Herman reported that the League of Cities Conference will be held in Davenport in September. Council should let Hinrichsen know if interested in attending.

Herman reported that three properties outside the City limits had recently been connected to City water, the Berean Bible Church, Insurance Associates and First Church of the Nazarene.  Herman explained that when a property outside the City limits connects to City Water that they are required to sign a pre-annexation agreement. Yeoman moved to require the Berean Bible Church, Insurance Associates and First Church of the Nazarene to sign a pre-annexation agreement, in case City would want to annex them in at a later date, and to charge them the same water rate as the residents of Monticello are paying, Russ seconded, roll call unanimous.

Herman discussed nuisance and other concerns with the property located at 616 S. Main Street. A representative of K Power Fuels advised Herman that they had a buyer for the property with plans to re-open the station.  Herman advised that the pole sign nearest the road and most of the canopy and fuel pumps were located in the City ROW.  Council directed Herman to inform the owners that the signage must come into compliance and that the Council would consider whether or not to allow the canopy and pumps to remain in the ROW at the next meeting. Council understood that proposed new owner would be at the next meeting to speak to the Council in regard to their intentions.

Schwickerath updated the Council on the South Main Street project, informing them that the first layer of asphalt would be installed this week. Then two weeks thereafter would be dedicated to sidewalk related ADA improvements, with the last layer of asphalt and painting of the roadway markings to be completed thereafter.

Russ handed out information he had received from Monarch Watch.

LaGrange extended an invitation from Cascade to tour their new sewer plant on September 16.

Goedken moved to adjourn the Council meeting at 7:14 P.M., roll call vote unanimous.

Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – July 17, 2017

Regular Council Meeting – Official
July 17, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Dena Himes called the meeting to order.  Council present: Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, Deputy City Clerk Cheryl Clark, City Engineer Casey Zwolinski and Police Chief Britt Smith.  Council member Dave Goedken was absent.

Herman stated that the only change to the agenda was a brief report to be given by Chief Smith at the end of the meeting. Wolken moved to approve the agenda, Russ seconded, roll call unanimous.

Yeoman moved to approve the consent agenda, Russ seconded, roll call unanimous.

Herman reported that the IDOT and City Engineer both recommended the award of the East First Street Bridge Project to the low bidder, Taylor Construction, Inc.  Yeoman moved to approve Resolution #17-81 to award contract to replace the East First Street Bridge to Taylor Construction, Inc., Wolken seconded, roll call all ayes except for Paulson, who voted nay.

Wolken moved to approve Resolution #17-82 to approve Pay Request #1 to Utility Service Company, Inc. Re: Water Tower Project in the amount of $183,559, Paulson seconded, roll call unanimous.

Herman stated that the next step in the South Street project was to accept the project as complete.  Thereafter, the City may move forward with the assessment project.  Russ moved to approve Resolution #17-83 accepting the completion of the East South Street Reconstruction Project and Ordering Preparation of Final Plat and Schedule of Assessments, Yeoman seconded, roll call unanimous.

Council was presented with 3rd reading of Ordinance related to fence set backs on double frontage lots. Wolken moved Ordinance #705 Amending Chapter 165, Zoning Regulations, and Monticello Code, by Amending Provisions Pertaining to Fences, third and final reading and in title only, Lux seconded, roll call unanimous.

Herman reported that 224 N. Chestnut Street had been inspected for asbestos and that a small amount of asbestos would be removed prior to demolition.

Herman stated that he included a copy of the final ordinance regarding urban chickens with the packet.  As discussed at the last meeting, property owners of properties that are not zoned or utilized as single-family residences or zero-lot line duplexes may be permitted to keep domestic chickens upon application and approval of the City Council.

Smith indicated that the house fire at the intersection of Grand and Chestnut remained under investigation by State Farm. Herman advised that the Iowa Code requires the Insurer, in this case State Farm, to retain a demolition reserve in the amount of $10,000 or 10%, whichever is greater, until the property is cleaned up.  Herman requested, in writing, that the funds be withheld as allowed by the Code.

Herman reported that he has received a number of comments and complaints in regard to the condition of the yard at 228 South Chestnut Street.  Himes stated that she felt the area should be managed, such as in beds, and that plants not be allowed to re-seed wherever the seed landed; Paulson agreed, suggesting a border, with Wolken suggesting mulch.  The property owner, Mike Felton, indicated that he believed the area to be managed. Herman reported complaints of feral cats and possum living on the property.  After much discussion, it was decided that Herman would work to set up a meeting between Herman, Felton, and a master gardener affiliated with Iowa State University Extension before reporting back to the City Council.

Herman reported that Orbis plans to break ground on their warehouse addition in August. The City is working with Orbis on water volume questions and both a site plan and storm water management plan will be presented to the Planning & Zoning Board and City Council.

Smith reported on the fireworks complaints received from June 12th through July 4th, 2017. One resident, Gary Pratt of 432 Bradview Court, voiced concerns with the use of fireworks within the City limits.

Smith discussed bus parking during the Fair with the City Council.  Consensus of City Council was to look at other bus parking options before next year’s Fair.

Wolken motioned to take a five minute recess, then go into closed session under §21.5(1)(i) of the Iowa Code to “evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent irreparable injury to that individual’s reputation and that individual requests a closed session”, seconded by Lux.  Ayes:  Wolken, Lux, Russ, Yeoman and Paulson.  Nays:  None.  Carried.

Wolken moved, Russ seconded to end the closed session and return to open session.   Ayes:  Wolken, Russ, Lux, Yeoman and Paulson.  Nays:  None.  Carried.

Wolken moved to adjourn the Council meeting at 8:27 P.M., roll call vote unanimous.

Dena Himes, Mayor

Cheryl Clark, Deputy City Clerk

Council Minutes – July 3, 2017

Regular Council Meeting – Official
July 3, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Pro Tem Brian Wolken called the meeting to order.  Council present: Dave Goedken, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange and Police Chief Britt Smith.  Mayor Dena Himes and Council member Rob Paulson were absent.

Yeoman moved to approve the agenda, Russ seconded, roll call unanimous.

Russ moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reported on the bids received in relation to the demolition of the home at 224 N. Chestnut Street.  Herman recommended awarding the bid to B & J Hauling & Excavation, Inc., for $9,750.00 if the contractor is not required to be a certified asbestos contractor or to Lansing Bros. Construction Co., Inc., for $12,760.00 if the contractor is required to be a certified asbestos contractor.  Goedken moved to approve Resolution #17-77 to acknowledge receipt of bids and award project in relation to the demolition of the home located at 224 N. Chestnut Street, Monticello, Iowa, with the project to be awarded to either B & J or Lansing Bros., based upon resolution of the Asbestos Certification question, Russ seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-78 to request Abatement of accrued Property Taxes on property owned by the City of Monticello for public purposes within the City limits of the City of Monticello, Goedken seconded, roll call unanimous.

Herman reviewed Eastern Iowa Excavating & Concrete pay request #5 in the amount of $35,745.84 and change order #2, a reduction of $21,642.82, for the South Street Reconstruction Project.  City Engineer recommended approval of both the pay request and the change order.  Goedken moved to approve Resolution #17-79 Approving Pay Request #5 in the amount of $33,325.77 and Change Order #2, a reduction of $21,642.82, submitted by Eastern Iowa Excavating & Concrete, related to the E. South Street Reconstruction project, Russ seconded, roll call unanimous.

Goedken moved to approve Resolution #17-80 Finding the property at 224 N. Chestnut Street, Monticello, Iowa to have been in violation of the City Nuisance Code, Property Maintenance Code, and Dangerous Building Code prior to the City purchase of same, Yeoman seconded, Roll call unanimous.

Council was presented with 2nd reading of Ordinance related to fence set backs on double frontage lots.  Diane Ruchti, 505 S Chestnut, requested that the Council reconsider language in the 1st reading of the Ordinance that required a 5’ setback from the street right-of-way.  She proposes that she be allowed to build a 6’ fence at the property right-of-way.  Council acknowledged that Ruchti’s lot, and adjacent lots, were not located on a heavily traveled street but that there are other double frontage houses in town on much busier streets, naming Gill and Farley Streets, as examples.  Yeoman moved Ordinance #705 Amending Chapter 165, Zoning Regulations, and Monticello Code, by Amending Provisions Pertaining to Fences, second reading and in title only, Goedken seconded.  Roll call vote, Yeoman, Wolken and Lux voted aye and Goedken and Russ voted nay.  Motion failed.  After further discussion, Russ moved Ordinance #705 Amending Chapter 165, Zoning Regulations, and Monticello Code, by Amending Provisions Pertaining to Fences, adding verbiage that limits the amendment to the current ordinance to the South Chestnut Street block, allowing a 6’ fence to be built 5’ off the right-of-way in this area, leaving current restrictions in place for other double frontage lots that are deemed to be more heavily travelled collector streets, second reading and in title only, Wolken seconded.  Roll call vote, Russ, Wolken, Lux and Yeoman voted aye and Goedken voted nay.  Motion carried.

Herman reported to the Council on the third reading of the proposed Urban Chicken Ordinance.  Herman reported that he had received a request to add provisions to the ordinance that would permit the Monticello Nursing and Rehabilitation Center to be eligible for urban chickens.  The Council discussed current zoning restrictions and determined that a clause could be added to the Ordinance to allow those living in areas not automatically eligible under the Ordinance to request permission from the Council on a case by case basis. Gerry Muller, 323 N Sycamore, expressed his concerns on various diseases that chickens can carry.  Goedken moved Ordinance #703 amending Monticello Code of Ordinances, by Adding Chapter and section 165.48, related to Urban Chickens, third and final reading and in title only, with language added to allow for an application process for those that do not live in a zoning district permitted by the ordinance, Lux seconded, roll call unanimous.

Herman discussed potential restrictions related to smoking in City Parks.  Council to consider and direct further action as appropriate.

Herman indicated that the airport hangar project had been approved by the FAA and that the next step is the formal appropriation that usually comes by way of a congressional announcement.

Herman reported that one of the new side doors was installed at the Berndes Center with one to go, after the footing is replaced.

Herman reported that there is one position open on the Tree Board and two openings on the ECIA Board.

LaGrange stated the interior of the water tower has been blasted and they are now working on the exterior.

Herman stated that sidewalks were re-inspected and letters have been sent out to affected property owners.

Smith advised that he will put together a memorandum for the Council to consider including complaints and any issues associated with the use of fireworks in and around the Independence Day holiday for consideration by the Council at a future meeting.  Based upon those considerations the Council may consider if restrictions to the use of fireworks in the future are appropriate.

Russ moved to adjourn the Council meeting at 7:57 P.M., roll call vote unanimous.

Brian Wolken, Mayor Pro Tem

Sally Hinrichsen, City Clerk

Council Minutes – June 19, 2017

Regular Council Meeting – Official
June 19, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Casey Zwolinski and Lindsay Beaman and Police Chief Britt Smith.

Yeoman moved to approve the agenda, adding fireworks donation resolution, Russ seconded, roll call unanimous.

Russ moved to approve the consent agenda, Lux seconded, roll call unanimous.

Mayor Himes opened the public hearing on the Corrective Easement between City of Monticello and ITC Midwest, LLC.  Herman reported while reviewing the abstract of title for 224 N Chestnut Street, he discovered an error in the legal description of the easement with ITC.  The easement should have read the “easterly” 25’ as opposed to the “westerly” 25’ of the property. No public comments were received and City Staff reported that they had not received any oral or written comments.  Mayor Himes closed the public hearing.  Goedken moved to approve Resolution #17-72 Resolution to approve execution of Corrective Electric Line Easement adjacent to 224 N. Chestnut Street, Monticello, Iowa, Russ seconded, roll call unanimous.

Herman reviewed proposed changes to the 28E agreement between the City and Fair approved in 2011 in relation to the Citizens State Bank Youth Development Center.  Herman reviewed a number of paragraphs of the agreement that were no longer applicable due to the fact that they pertained to the development and construction of the building and other paragraphs that could be considered for omission or amendment. Council was comfortable with all proposed amendments but for the removal of Paragraph #6 which required the Fair and the Extension Office to pay market value rent to a building fund, same to ensure the long term maintenance of the building. Goedken moved to approve Resolution #17-73 Resolution to approve Amended Agreement between the City of Monticello and the Fair and Exposition Society of Jones County, Iowa with regard to the Jones County Youth Development Center, with paragraph #6 provisions to remain, Russ seconded, roll call unanimous.

Herman reviewed proposed wages for non-bargaining staff, which was determined on cost of living, per contract, years of service and job performance.  Yeoman moved to approve Resolution #17-74 Approving wages for non-bargaining staff for FY ‘18, Goedken seconded, and roll call unanimous.

Herman reported that the Library Board sets wages for the library.  Goedken moved to approve Resolution #17-75 To Acknowledge Monticello Library Director and Staff wages for FY ‘18, Lux seconded, roll call unanimous.

Yeoman moved to approve Resolution #17-76 Approving investment in the Independence Day Fireworks and related festivities to be held on July 4, 2017, in the amount of $2,600.00, Goedken seconded, roll call unanimous.

Herman reviewed proposed ordinances pertaining to fences on double frontage lots and the height of the fence.  Wolken introduced and moved Ordinance #705 Amending Chapter 165, Zoning Regulations, and Monticello Code, by Amending Provisions Pertaining to Fences, first reading and in title only, consistent with the draft ordinance provided the Council identified as Option #2 with the exception of the allowable fence height, modifying the proposed allowable maximum height from 8’ to 6’, Yeoman seconded, roll call vote, Wolken, Yeoman, Paulson and Lux voted aye and Goedken and Russ voted nay.  Motion carried.

Goedken moved Ordinance #702 amending Chapter 165 Zoning Regulations, Monticello Code, by Amending Provisions Pertaining to Accessory Building, Structures, and Uses, third and final reading and in title only, Wolken seconded, roll call unanimous.

Goedken moved Ordinance #703 amending Monticello Code of Ordinances, by Adding Chapter and section 165.48, related to Urban Chickens, second reading and in title only, Wolken seconded, Roll call unanimous.

Herman reported that the State Code was amended with regard to the use and sale of fireworks in Iowa.  The City may restrict the use and sale of fireworks beyond those set forth in the State Code. Hinrichsen stated that she had received one public comment from a resident on 7th Street who was concerned with potential property damage related to the use of fireworks within the City limits. The Council had previously approved the first reading of the Ordinance, and Goedken moved to suspend the rule requiring three separate readings of an ordinance and that Ordinance #704 amending City Code of Monticello, Iowa by amending Chapter 41.11 (Fireworks), be considered placed upon its final passage and adopted, Russ seconded, Roll call vote unanimous.

Herman reported that although the Council had previously approved a sewer bill credit request for Ron Buscher, 925 Southaven Drive, it was conditioned on the credit meeting the policy mandated minimum threshold of $100.  Herman reported that the City Clerk’s office calculated the credit to come in less than $100 and, therefore the credit cannot be allowed under the policy.

Herman reported that there is one position open on the Tree Board and two openings on the ECIA Board that meets in Dubuque on a quarterly basis, with a focus on low-income housing needs and rental assistance.

Herman reported that the East South Street Reconstruction project in substantially complete and a final pay request should be ready at the next meeting.  Snyder & Associates will prepare a final assessment schedule after the receipt and approval of the final pay request. Consensus of the council was to apply a 2% interest rate to the Special Assessments.

Beaman and Zwolinski reviewed the proposed 6th Street Ditch plans and requested direction from the Council on how they should proceed at this point.  The plans are subject to review and approval by the Corps of Engineers. The engineers broke the project into three areas for discussion purposes; that portion east of Hwy 38; a lengthy portion west of Hwy 38 but not all the way to Chestnut Street, and the area immediately adjacent to Chestnut Street which largely involves concrete wall and footing construction. Keith and Jan Tackett were present and were in favor of the project proceeding. Upon review and discussion of the options, the Council directed the engineers to proceed with final plan submission to the Corps of Engineers with regard to that portion of the ditch east of Hwy. 38 and the area near N. Chestnut Street where concrete work, retaining walls, etc., were to be performed.  Council further directed the engineer and/or staff to seek necessary easements over those areas where work would be performed and to investigate whether or not it made sense to seek easements over that portion of the ditch, between the area near Chestnut Street to the west and Hwy. 38 to the east, where work was not presently planned. Herman will work with outside legal counsel in regard to the acquisition of necessary easements.  Yeoman moved to proceed with the concrete work, and earth work related thereto on the west end of the project scope near N. Chestnut Street and the entire portion of the ditch lying between Hwy 38 and 6th Street and directed Herman to proceed with outside counsel on easement acquisition, Goedken seconded, roll call vote unanimous.

Wolken moved to adjourn the Council meeting at 7:50 P.M., roll call vote unanimous.

Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – June 5, 2017

 Regular Council Meeting – Official
June 5, 2017 – 6:00 P.M.

Community Media Center

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Casey Zwolinski and Lindsay Beaman and Police Chief Britt Smith.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

Diane Ruchti, 505 S Chestnut advised that she recently purchased the property and was advised that her fence and small shed were not in compliance with the City Code.  She requested that the Council consider an amendment to the Code to allow her to have a 6’ fence against the right-of-way.  Council expressed willingness to consider amendments to fencing restrictions on rear yards with street frontage and asked Herman to draft a proposed ordinance.

Paulson moved to approve the consent agenda, Lux seconded, roll call unanimous.

Herman reported that an agreement had been reached with Al Hughes for the City to buy the property located at 224 N. Chestnut Street consistent with the direction given Herman during a closed session in April.  The property will be purchased for $10,000; Hughes to be responsible for taxes previously sold at tax sale, transfer tax and abstract update.  City will prepare all closing documents and see to the abatement of all accrued taxes not sold at tax sale.  Hughes will have salvage rights to the home and contents through July 2, 2017 and salvage rights to the garage through September 01, 2017.  Yeoman moved to approve Resolution #17-61 Resolution approving purchase of home at 224 N. Chestnut Street and authorizing City Administrator to Close R. E. Transaction, Russ seconded, roll call unanimous.
Wolken moved to approve Resolution #17-62 Approving Eastern Iowa Excavating & Concrete Pay Request related to Main Street Manhole replacement project in the amount of $94,687.59, Lux seconded, roll call unanimous.
Goedken moved to approve Resolution #17-63 Approving Eastern Iowa Excavating & Concrete Pay Request related to Main Street Sewer Main Repair and Relocation project in the amount of $26,884.19, Yeoman seconded, roll call unanimous.
Goedken moved to approve Resolution #17-64 Resolution to approve Contract Amendment between City of Monticello and Snyder & Associates RE: 2017 Main Street H.M.A. Resurfacing Project, a/k/a Main Street Pavement Marking Project, Lux seconded, roll call unanimous.
Yeoman moved to approve Resolution #17-65 Resolution to approve the purchase of 210 folding chairs and 3 chair racks from Welter Storage and Equipment Co., Inc., Goedken seconded, roll call unanimous.

Herman reported that the City received 3 bids related to the Airport T-Hangar project.  Herman and City Engineer recommended the bid be awarded to Schaus-Vorhies Contracting, Inc. to construct the Ten-T Hangar, as opposed to the Eight-T Hangar, and to forego the concrete work between the existing and planned Ten-T Hangars, in the amount of $656,736.80.  Goedken moved to approve Resolution #17-66 Resolution Accepting bids related to 2017 Monticello Regional Airport Tee-Hangar Project and awarding project to Schaus – Vorhies Contracting, Inc., contingent upon FAA Funding Approval, Yeoman seconded, roll call unanimous.
Herman reviewed two requests for a credit related to excess sewer fees associated with the property located at 525 S. Maple Street, a duplex located on an R-1 zoned lot.  The upstairs unit apparently had a stool running that created excess water and sewage usage leading to a much higher than normal bill.  Because the property was plumbed incorrectly, all water that went to the upstairs unit first flowed through the downstairs unit, thereby creating a large bill for the downstairs tenant as well.  The City understands that the landlord, Steve Intlekofer, has since hired a plumber to correct the plumbing issue.  All water went through the sewer system which makes it ineligible for a sewer credit under the current City policy.  The Council suggested that it would be appropriate for the downstairs tenant to seek reimbursement from the landlord for any excess water usage due to the improper plumbing.  Goedken moved to deny Resolution #17-67 to approve the request for sewer credits for 525 S Maple and 525½ S Maple Street, Wolken seconded, roll call unanimous.  Request for Credit denied.

Herman reviewed the request for a credit related to excess sewer fees associated with the property located at 925 Southaven Drive, where a pipe broke allowing water to leak into the earth under a garage floor slab.  The leaking line was disconnected to avoid further leaking.  Herman explained that the total amount of the credit was not yet known but would have to exceed $100 to be eligible. Goedken moved to approve Resolution #17-68 to approve the request for a sewer credit for 925 Southaven Drive if the amount of the credit exceeded $100.00 as required by City Policy, Wolken seconded, roll call unanimous.

Herman explained that the Jones County Engineer’s Office proposed that the City participate in a Crack Sealing and the Sealer/Binder application project on Hardscrabble Road.  The County Engineer originally estimated the City share of the project to come in at $4,500 but later increased the City cost share estimate to $8,307.00.  LaGrange obtained a bid to crack seal the City portion of the roadway from Kluesner Construction in the amount of $1,638, which included the County half of the centerline sealing.  Council considered benefits of spreading crack sealing money over a wider number of locations.  Wolken moved to approve Resolution #17-69 Resolution to approve Crack Sealing and Sealer /Binder application to Hardscrabble Road as joint project with Jones County, Russ seconded.  Roll call vote, Wolken voted aye and Russ, Paulson, Lux and Yeoman voted nay, Goedken abstained being he is a County Employee.  Motion failed.

Yeoman moved to approve Resolution #17-70 Scheduling Public Hearing on execution of Corrective Electric Line Easement adjacent to 224 N. Chestnut Street, Monticello, Iowa, Lux seconded, roll call unanimous.  Hearing is set for June 19th at 6:00 PM.

Yeoman moved to approve Resolution #17-71 Resolution to approve Contract between City of Monticello and Eastern Iowa Excavating and Concrete, LLC in relation to the 2017 Main Street H.M.A. Resurfacing Project, Russ seconded, roll call unanimous.

Wolken moved Ordinance #702 amending Chapter 165 Zoning Regulations, Monticello Code, by Amending Provisions Pertaining to Accessory Building, Structures, and Uses, second reading and in title only, Paulson seconded, roll call unanimous.

Yeoman moved Ordinance #700 providing for the division of taxes levied on taxable property in the 2017 Addition to the Monticello Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, third and final reading and in title only, Goedken seconded, roll call unanimous.

Goedken introduced and moved Ordinance #703 amending Monticello Code of Ordinances, by Adding Chapter and section 165.48, related to Urban Chickens, first reading and in title only, Yeoman seconded.  Roll call unanimous.

Herman reported that the State Code was amended with regard to the use and sale of fireworks in Iowa.  City may restrict use and sale of fireworks beyond restrictions of State Code or could follow State Code.  Wolken introduced and moved Ordinance #704 amending City Code of Monticello, by repealing Chapter 41, Section 11, pertaining to Fireworks Permit, first reading and in title only, Russ seconded.  Roll call unanimous.  Intent of the Council is to follow State Code and consider further restrictions should it appear that further restrictions become necessary down the road.

Herman reported that Monticello Equipment Co., the John Deere dealership, is considering the addition of concrete off the end of their existing driveway into the right-of-way.  Consensus of Council was that such a project would be permitted.

Herman reported having contact with Alliant Energy in regard to three recent lengthy outages in town and was told that they were all related to ITC upgrades. Herman also discussed the removal of old Alliant poles that had been replaced with new poles and some poles were removed late last week with more to be removed in the future.

Herman reported that there is one position open on the Tree Board and two openings on the ECIA Board that meets in Dubuque on a quarterly basis, with a focus on low-income housing needs and rental assistance.

Herman received a thank you letter from the Masons in regard to the City involvement in the Child ID Program held at the City Park.

Zwolinski reported that the 6th Street Ditch plans are 90% complete.  The plans and specifications divide the project into 3 separate areas; East of Hwy 38; west side of Hwy 38 towards Chestnut and area by Chestnut Street.  They will present additional plans and information at the next Council meeting

Chief Smith updated the Council on planned technology upgrades to records management system.

Wolken moved to adjourn the Council meeting at 7:54 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

Council Minutes – May 15, 2017

Regular Council Meeting – Official
May 15, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineer Casey Zwolinski, Police Chief Britt Smith and Ambulance Director C.J. Johnson.  Council Member Rob Paulson was absent.

Yeoman moved to approve the agenda, Wolken seconded, roll call unanimous.

William Giegerich, 645 N Birch and Richard Tapia, 637 N Birch presented information on urban chickens and their desire to see the Council allow them in Monticello.  Council agreed to consider a proposed ordinance at the next meeting.

Russ moved to approve the consent agenda, Lux seconded, roll call unanimous.

Mayor Himes opened the public hearing on the proposed budget amendment for fiscal year 2017.  Herman reviewed proposed amendments.  Johnson explained concerns related to low reimbursement rates and unpaid accounts.  Herman and Johnson recently attended a meeting in West Branch with Iowa State Senators to discuss revenue concerns and the prospect of making EMS an essential service under the law.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Mayor Himes closed the public hearing.  Goedken moved to approve Resolution #17-54 A resolution amending the current budget for fiscal year ending June 30, 2017, Wolken seconded, roll call unanimous.

Mayor Himes opened the public hearing on proposed voluntary annexations.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Mayor Himes closed the public hearing.  Wolken moved to approve Resolution #17-55 Resolution Approving and Accepting the Voluntary Annexation of certain properties generally described as the Yousse property, Koob’s Garage property, City of Monticello Shop and Monticello Machine Shop, all of same adjourning the City of Monticello for at least fifty feet and not creating an island, as same is defined within Iowa Code §368.7(2), Yeoman seconded, roll call unanimous.
Mayor Himes opened the public hearing on the proposed plans, specifications, form of contract and estimate of cost for the 2017 Monticello Regional Airport Ten-T-Hangar Project.  Herman explained that the project is eligible for a 90% FAA cost share, however, the FAA investment is capped at $600,000.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Mayor Himes closed the public hearing.  Lux moved to approve Resolution #17-56 Resolution to approve the proposed plans, specifications, form of contract and estimate of cost for the 2017 Monticello Regional Airport Ten-T-Hangar Project, Russ seconded, roll call unanimous.
Mayor Himes opened the public hearing on the proposed plans, specifications, form of contract and estimate of cost for the 2017 Main Street H.M.A. Resurfacing Project.  Herman reported that the project includes a 3” grinding and overlay of the street surface from South Street to 3rd Street and ADA sidewalk improvements at intersections.  He also reported that the project will result in the conversion of all four lane portions of the project to three lanes which will require some modifications to the traffic light control heads.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Mayor Himes closed the public hearing.  Goedken moved to approve Resolution #17-57 Resolution to approve the proposed plans, specifications, form of contract and cost estimate Re: 2017 Main Street H.M.A. Resurfacing Project, and acknowledging the receipt of bids related thereto, awarding the project to the lowest responsive and responsible bidder Eastern Iowa Excavating and Concrete, LLC, Yeoman seconded, roll call unanimous.
Yeoman moved to approve Resolution #17-58 to approve naming the Private Drive serving Mike Kraus development as “Locust Court”, Goedken seconded.  Roll call unanimous.

Lux moved to approve Resolution #17-59 reporting all employee wages for calendar year ending December 31, 2016, Russ seconded, roll call unanimous.

Herman reported Council previously authorized issuance of credit cards to the City Clerk, City Administrator, Police Chief, Library Director and Ambulance Director.  Herman recommended that the Park and Recreation Director also be authorized to hold a credit card.  All credit cards would have a limit of $2,500.  Goedken moved to approve the acquisition of Credit Cards for various departments, Lux seconded, roll call unanimous.

Herman reported that the City Code allows accessory structures to be built with a 3’ set back off of rear yard lines or alleyways where the rear yard abuts the alleyways; while requiring fences to be set back at least 5’ and questioned whether that made sense.  Herman presented a proposed ordinance to increase the required setback for accessory buildings to 5’ where they abut an alleyway.  Goedken introduced and moved Ordinance #702 amending Chapter 165 Zoning Regulations, Monticello Code, by Amending Provisions Pertaining to Accessory Building, Structures, and Uses, first reading and in title only, Lux seconded.  Roll call unanimous.

Herman reported that the City Code needs to be updated to allow taxes in the 2017 addition to the Urban Renewal Area to be collected as TIF revenue.  Goedken moved Ordinance #700 providing for the division of taxes levied on taxable property in the 2017 Addition to the Monticello Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, second reading and in title only, Yeoman seconded, roll call unanimous.

Herman presented an Ordinance that reduces the rear yard setbacks where Industrial and Commercial properties abut one another.  The Council previously passed the first reading of this Ordinance.  Goedken moved to suspend the rule requiring three separate readings of an ordinance and that Ordinance #701 amending the Monticello Code of Ordinances, by amending Chapter 165.29, “Bulk Requirements”, be considered placed upon its final passage and adopted, Lux seconded.  Roll call vote unanimous.

Herman discussed non-complaint fence issues at 503 and 505 S. Chestnut Street where the fences are both located in the City ROW.  The Council expressed their opinion that both fences should be brought into compliance at this time. Herman and LaGrange will continue to work with the property owners to bring them into compliance.

Herman reported that there is one position open on the Tree Board.

Herman reported that the City may appoint two members to the ECIA Board.  They meet in Dubuque quarterly and focus on low-income housing needs and rental assistance.

Herman reported that the Zephyr Aluminum bid to add glass to the northwest Berndes Center door, as opposed to replacing the existing door without glass, would increase their original bid in the approximate amount of $300.

Herman stated that Josh Iben has been working with the City on ideas for the fountain near the Aquatic Center.  Herman will report back.

Herman stated that there were no new developments with the Al Hughes’ home that was damaged by fire.  He will continue to update the City Council.

Herman provided the City Council with rental housing inspection rules, regulations, and forms utilized by Charles City for review.

Herman provided the Council with a report associated with the recently completed youth soccer season.

Herman reported on recent conversations with John Harms related to an agreement between the City and the Fair that requires the Fair to reimburse the City on some occasions where the Citizens State Bank Youth Development Center is rented and the Berndes Center is not.  Harms reported that the agreement results in approximately $500 to $600 per year being paid by the Fair to the City.  Herman also reported that the recent agreement between the City and US Cellular, related to their installation of Small Cell Sites on the grounds of the City Park, in the Berndes Center, and on or within various Fair owned structures, will result in approximately $3,000 per year in rent to the City.  Harms requested that in lieu of the Fair sharing some of the rent from US Cellular that the prior agreement associated with shared rent be eliminated.  Consensus of the Council was to modify the agreement to eliminate the rent sharing requirement; with the City maintaining the receipt of all US Cellular rent related to the small cell sites and related equipment.

Herman reported that the County will be holding a public meeting at 6:00 p.m. on May 17th at the Berndes Center to consider the re-zoning of various properties in the County.

Herman reported that Mike Deutmeyer proposes to donate engraving at the airport, with engraving on the back of the Weber Stone entry sign stating, “Have a Safe Flight” and engraving “Welcome to Monticello” on existing stone on the Terminal Building.

Zwolinski reported that they performed a final walk through on the E. South Street project and only a few items required follow up.  Special assessments will be finalized upon project completion.

Zwolinski reported that the E. First Street Bridge project should be let for bids on June 20th.

Zwolinski reported that a pre-construction meeting related to the Water Tower Project was held on May 2nd.  Contractor is planning to start around June 1st and has 90 working days to complete the project.

Smith discussed State changes to the Iowa fireworks laws and questioned if the Council wished to follow the State law or to maintain existing Ordinances.  Consensus of the Council was to repeal the current ordinance and follow the State law.

Wolken moved to adjourn the Council meeting at 7:33 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk

 

Council Minutes – May 1, 2017

Regular Council Meeting – Official
May 1, 2017
Community Media Center

6:00 P.M.

 

Mayor Dena Himes called the meeting to order.  Council present: Dave Goedken, Brian Wolken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman.  Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Brant LaGrange, City Engineers Patrick Schwickerath and Casey Zwolinski and Police Chief Britt Smith.

Yeoman moved to approve the agenda, amending bill list to include Spahn & Rose Lumber for picnic tables at Kleinow Field and Morrison Tree Farm for trees at the ball parks, in the amounts of $450.00 and $3,300, respectively.  Wolken seconded, roll call unanimous.

Wolken moved to approve the consent agenda, Paulson seconded, roll call unanimous.

Dr. Brian James commented on his disappointments with the South Street Project by his dental practice located at 630 South Main.  He expressed concern over the gas main that was hit, loss of phone service, trucks blocking his driveways, and an incident on April 20th where water sprayed out of a staff restroom when the sewer main in front of his business was being jetted.  He also expressed concern with the construction staff, suggesting that they were disrespectful to him personally.  He requested that the City Council waive the potential $6,000 project assessment due to loss of business, which he suggested could be $10,000 per day, and being otherwise put out by the project.

Mayor Himes opened the public hearing on the proposed amendment to the existing Urban Renewal Area, by the addition of properties to the area, and Amendment of the Urban Renewal Plan, adding the Orbis Warehouse project to the plan.  Herman reported that the proposed amendment would add the Advancement Services buildings and Energy Mfg. Building located on the south side of Plastic Lane, and the Orbis facility to the Urban Renewal Area.  The plan amendment would add the proposed Orbis warehouse project to the plan, making said project eligible for TIF incentives.   Orbis has looked at other out of state locations for the warehouse and has also investigated State of Iowa incentives.  The State of Iowa has incentives available for the Orbis project and said incentives require a local match which would be met by the tax rebates previously approved by the City.  No public comments were received, and City Staff reported that they had not received any oral or written comments.  Herman reported that he had met with the School Superintendent and the County Auditor to discuss the proposed amendments.  Mayor Himes closed the public hearing.  Goedken moved to approve Resolution #17-50 A resolution to declare necessity and establish an urban renewal area, pursuant to Section 403.4 of the Code of Iowa, and to approve urban renewal plan amendment for the 2017 Addition to the Monticello Urban Renewal Area, adding the Orbis Warehouse project to the plan, Yeoman seconded, roll call unanimous.

Herman reported that the two west doors at the Berndes Center are in need of repair or replacement.  He provided a quote from Zephyr Aluminum in amount of $5,292 to replace the two west doors.  Herman reported that the City previously looked into repairing the doors and received a repair quote of approximately the same amount as the Zephyr replacement quote.  The north door would be aluminum with no glass and the south door would be ½ glass and ½ aluminum panel.  Goedken moved to approve Resolution #17-51 Resolution authorizing City Administrator to enter into agreement with Zephyr Aluminum Products, Inc. to replace door systems located on the west side of the Monticello Berndes, Lux seconded.  After discussion, Wolken moved to amend the motion to have both doors be designed and installed with ½ glass and ½ aluminum panel, Goedken seconded.  Roll call unanimous.  Roll call on the amended motion was also unanimous.

Jones County Grant Wood Loop Representatives Dusty Embree, Kris Gobeli and Brad Hatcher presented a PowerPoint on the “Grant Wood Loop” projects located in Jones, Jackson and Dubuque Counties and cities located therein.  The Grant Wood Loop came to exist out of the State of Iowa Parks to People pilot program awarded to Jones, Jackson, and Dubuque Counties.  Of the three Counties, it was reported that Jones County, and communities within Jones County, had been allocated and/or received the largest portion of the Parks to People funding allocated for the three county region, with the Monticello Pocket Park receiving approximately $47,000.  The Keep Iowa Beautiful /Home Town Pride program has awarded the Grant Wood Loop program the sum of $75,000 per year for five years to cover costs related to the continuing operation and administration of the program, the grant requiring an annual match of $25,000.  It was requested that the City of Monticello contribute $1,500 towards the required match on an annual basis for five years.  Goedken moved to approve Resolution #17-52, Resolution to approve investment in the Grant Wood Loop program with Hometown Pride / Keep Iowa Beautiful Grant Support, Russ seconded, roll call unanimous.

Herman reported that the airport Ten-T-Hangar project plans and specifications were reviewed by FAA and are on file at the City.  Yeoman indicated that 35 airplanes were currently housed at the airport and that ½ of the proposed new hangar space would be filled immediately upon completion of construction.  Goedken moved to approve Resolution #17-53 Resolution to provide for a notice of hearing on proposed plans, specifications, form of contract and estimate of cost for the 2017 Monticello Regional Airport Ten-T-Hangar Project, same now being on file with the City Clerk, and the taking of bids therefor.  Russ seconded, roll call unanimous.  Hearing will be held on May 15, 2017 at 6 PM with bids to be received on May 31, 2017.  Herman advised the Council that while this project is eligible to be covered 90% by federal funding that the federal investment is limited to $600,000.  He reported that if the bids come in high that the Council may be asked to consider a loan to the airport to cover the additional costs in addition to the prospect of scaling back the project from a 10 T hangar to an 8 T hangar.  There is an outside chance that the Airport could request additional funding from the FAA from unspent funds at other airports but Herman cautioned that it was unlikely such a request would be successful on this non-airside project.

Yeoman moved Ordinance #695 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as a vacant lot located at the SE Corner of E. Washington and S. Cedar Street (112 E. Washington Street), Monticello, IA 52310 and amending the Official Zoning Map, third and final reading and in title only, Goedken seconded, Roll call unanimous.  This will change the zoning from C-1 General Commercial to R-1 Single-Family Residential.

Goedken moved Ordinance #697 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as 410 E. Oak Street, Monticello, IA 52310 and amending the Official Zoning map, third and final reading and in title only, Russ seconded, Roll call unanimous. This will change the zoning from R-1 Single-Family Residential to R-3 Multiple Family Residential.

Wolken moved Ordinance #699 amending Chapter 165 “ZONING REGULATIONS” of certain property located within the City Limits of the City of Monticello, same being generally described as set forth within Addendum A, attached hereto, all located within the City Limits of Monticello, IA 52310 and amending the Official Zoning Map, third and final reading and in title only, Russ seconded, Roll call vote, Wolken, Russ, Paulson, Lux and Yeoman voted aye, Goedken abstained as he has property being rezoned.  Motion carried.

Herman reported City Code needs to be updated to allow taxes in the 2017 addition to the Urban Renewal Area to be collected as TIF revenue.  Goedken moved Ordinance #700 providing for the division of taxes levied on taxable property in the 2017 Addition to the Monticello Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa, first reading and in title only, Yeoman seconded, roll call unanimous.

Herman reported that he reviewed the draft Orbis site plan with Orbis representatives and discussed with them their desire to construct the new warehouse utilizing a 30’ rear yard setback while the City Code currently calls for a 40’ setback in an M-1, M-2 and C-1.  Goedken moved Ordinance #701 amending the Monticello Code of Ordinances, by amending Chapter 165.29, “Bulk Requirements”, first reading and in title only, Yeoman seconded, roll call unanimous.

Herman reported that there is one position open on the Tree Board.

Herman reported that the City may appoint two members to the ECIA Board.  They meet in Dubuque quarterly and focus on low-income housing needs and rental assistance.  Council members and staff are not eligible to serve on the ECIA Board.  Residents interested in being considered for appointment may contact Herman.

Herman stated that Josh Iben has been working with the City on ideas for the fountain near the Aquatic Center.   Herman stated that he would get prices put together and report back.

Herman stated that he has requested an update from Al Hughes and will report back to the Council at the next meeting.

Herman reported that he investigated vision insurance options at the request of Dr. Gary Fisher as Dr. Fisher has chosen to not participate with the City’s current carrier.  Herman provided the Council with premium cost and coverage data associated with a few providers.  After reviewing the data the Council determined that the increased costs of the alternatives did not support a change and the consensus of the Council was to stay with the current insurance.

Herman updated the City Council on various complaints received from Steve Intlekofer claiming that the parking lot rock placement adjacent to his Grand Street building has caused a mold problem in the back corner of his building.  City staff continues to receive regular correspondence from Intlekofer.  Herman has offered to work with him towards a solution.  Potential solutions include re-grading the rock next to his building or removing some of the concrete poured behind his building by the owner of the building to the north of the Intlekofer building.  Intlekofer also recently complained about the finish on the west wall of the Grand China building facing the Pocket Park.  Herman explained his belief that the wall is a “party wall”.  Herman reported that Intlekofer has an ownership interest in the Chinese Restaurant building.

Herman reported sending a termination letter to the City recycling contractor Roling Sanitation, whose contract expires in May 2018.  This will allow City staff time to renegotiate or consider options such as recycling containers.

Herman reported that the City Code allows structures 3’ off of alleyways while requiring fences to be set back at least 5’ and questioned whether that made sense.  Consensus of the Council was to amend the code to create consistency, not allowing any structures within 5’ of the alleyway right-of-way like the fencing restriction.

Herman discussed looking into inspection requirements related to homes relocated within Monticello and rental properties.  He will look into it further and report back to Council.

Herman reported that Darrell’s Restaurant ownership has expressed interest in paving their parking lot and inquired whether or not the City would have loan funds for that purpose.  The current cost estimate is around $80,000.  The City downtown loan fund usually has around $35,000.  Herman reviewed various options and considerations with the Council and the consensus of the Council was that Herman should investigate options with Darrell’s.

Herman reviewed Utility Service Group’s storage tank asset management maintenance program.  Consensus of the Council was to not pursue the maintenance program at this time.

Smith reviewed a few uncontrolled intersections where he would recommend placing either stop or yield signs.  Smith also discussed likely changes to Iowa fireworks laws and options the City has with regard to future regulation of fireworks in light of the State level changes.

Herman asked the City Council if they had any input on the future of the County Shop property for him to share with the Board of Supervisors who were beginning to discuss the future of that sight in light of the construction of the new shop just north of town.  Council seemed to lean towards the redevelopment of the property as residential use property.

Schwickerath reported that they will perform a final walk through of E. South Street later this week.  Once the project is completed the special assessments will be finalized.

Schwickerath reported that bids will be received on May 3, 2017 for the Main Street Project.

Schwickerath reported that the Airport Taxiway project is near completion with some final seeding, grading, and rock collection yet to be done.

Schwickerath reported that there would be a pre-construction meeting related to the Water Tower Project this week.  He reviewed the logo size, coloration, and placement with the Council.

Schwickerath reported that plans related to the 6th Street Ditch are near completion.

Wolken moved to adjourn the Council meeting at 8:15 P.M., roll call vote unanimous.
Dena Himes, Mayor

Sally Hinrichsen, City Clerk