Regular Council Meeting – Official
April 1, 2019 – 6:00 P.M.
Community Media Center
Mayor Brian Wolken called the meeting to order. Council present: Dave Goedken, Brenda Hanken, Rob Paulson, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Public Works Director Nick Kahler, Police Chief Britt Smith and City Engineer Patrick Schwickerath.
Yeoman moved to approve the agenda, Lux seconded, roll call unanimous.
During Open Forum, Steve Hanken, 823 S Main, questioned if ATV traffic was allowed on Business Hwy 151. Smith stated that ATV traffic is allowed to travel any street in town except the sections of the streets that are part of Hwy 38 through town and they should travel on the paved portion of the road.
Goedken requested the minutes be removed from the consent agenda and voted on separately. Goedken moved to approve the consent agenda, without the minutes, Paulson seconded, roll call unanimous.
Goedken requested a clarification to the minutes on wording as follows for Resolution #19-36 to award the 2019 North Sycamore Street Reconstruction project Bid Alternate #2 to Horsfield Construction, Inc for the decorative lights from 1st to 4th Streets and to have engineer negotiate price from 1st to 4th Streets with contractor. Goedken moved to approve March 18, 2019 Council minutes with the above listed revision, Hanken seconded, roll call unanimous.
Herman reviewed Change Order #5 and the final payment to Taylor Construction for the East First Street Bridge Project. Yeoman moved to approve Resolution #19-44 Approving Change Order #5 in the amount of $3,218 submitted by Taylor Construction, Inc Re: 2018 E 1st Street Bridge Replacement Project, authorizing the City Administrator to approve Change Order #5 on “Doc Express”, approving payment in the amount of $3,121.46 and authorizing release of retainage in the final amount of $16,534.01. Lux seconded, roll call unanimous.
Goedken moved to approve Resolution #19-45 Approving Final Acceptance of the 2018 East 1st Street Bridge Replacement Project, Lux seconded, roll call unanimous
Herman reviewed the Plat of Survey for Keith Hagen’s parcels and reported Planning & Zoning Board recommended they be approved. Goedken moved to approve Resolution #19-46 Approving Plat of Survey to Parcels 2019-02, 2019-03, and 2019-04, Hanken seconded, roll call unanimous.
Herman reviewed the Plat of Survey for Keith Hagen’s parcels and reported Planning & Zoning Board recommended they be approved. Yeoman moved to approve Resolution #19-47 Approving Plat of Survey to Parcels 2019-27, and 2019-28, Goedken seconded, roll call unanimous.
Mike Beck reviewed the plans to build a truck wash on 7 acres just West of Kardes 151. Beck stated all the washing would be done inside the building and hoping to do 10 to 15 per day. They will use a sifter to remove the debris and solids, before it enter the sanitary sewer. Herman stated the engineer has reviewed the proposed plans and improvements. The grading of the site and size of the retention structure would continue to be subject to review by the City Engineer moving forward, however; the general size and location of the proposed retention, with appropriate grading, should work. Planning & Zoning Board has reviewed the site plan and recommends its approval. Herman reported if the site plan is approved there remain hurdles to be cleared before the project can move forward, primarily associated with sanitary sewer usage. Herman is working with City Engineer and the developers to put together a pre-treatment agreement that will set out their obligations with regard to sanitary sewer including limits on the quantity/quality of what they may send to the sewage treatment plant from day to day. The pre-treatment agreement and plan must be in place prior to the issuance of a building permit. The site plan does not show elevations, which are important from a storm water management standpoint and the City Engineer will be involved and approve the grading plan as part of the building permit. Goedken moved to approve Resolution #19-48 to approve “Truck Wash” site plan, Paulson seconded, roll call unanimous.
Herman stated that Johnny Russ has resigned from his Ward II Council seat to focus on his new Fire Department obligations. The appointment would be until the next election in November 2019. Goedken moved to approve Resolution #19-49 Publishing notice of intent to appoint to fill vacant City Council Seat for Ward II at the April 15, 2019 Council Meeting, and directing the City Clerk to Publish notice of said intent as required by law. Yeoman seconded, roll call unanimous.
Goedken moved to approve Resolution #19-50 Setting the date for the sale of General Obligation Corporate Purpose Bonds, Series 2019 and authorizing the use of a preliminary official statement in connection therewith, Hanken seconded, roll call unanimous.
Kalvin Zimmerman, 639 S Cedar St, reviewed the proposed site plan for a house to be built on 224 N Chestnut Street lot. Zimmerman questioned what Council plans were for Chestnut Street, as he wanted this for his driveway entrance. Schwickerath advised he did not expect a large elevation change on the street. Zimmerman discussed changing the start date to allow him to finish another project that he has started. Council discussed the start date and consensus was to keep the May 1st start date. Goedken moved to approve Resolution #19-51 to approve Norm Zimmerman building site plans for 224 Chestnut Street property, Hanken seconded, roll call unanimous.
Schwickerath reported Kahler hired Roto Rotor to televise the sewer main from 4th to 7th Streets as directed. Schwickerath has reviewed the sewer main footage and found joint failures but not sewer failures. Joint failures can cause seepage into the main that would go to the sewage plant to be treated, and could cause sewer failure later. Goedken stated the property owners would need to replace the service line where the joint failures are located and felt the main should be totally replaced. No further action was taken.
Herman reviewed the costs of the period light fixtures as in the proposed plans for the N Sycamore Street Reconstruction Project. Contractor bid $73,000 to install 14 fixtures, this did not include the purchase of the fixtures or the bases, which would be purchased by the City. Contractor agreed to $48,000 to replace the 7 fixtures from 1st to 4th Streets. Herman suggested not to install a period light at the SW corner of Sycamore and 4th Streets, as the Alliant pole would have to remain there also. Herman stated Alliant would charge $16,000 to bury the overhead lines from 4th to 7th Street, which would eliminate 3 Alliant poles without any light fixtures. Council could leave the overhead wires on the East side of the Street and leave the Alliant poles at no cost to the City. Gaylen Kray, 634 N Sycamore St, stated the decorative poles are fine in business district but would rather see wooden poles in the residential areas. Jim Loes, representing Sacred Heart Church, likes the decorative poles and thanked the Council for installing the period lights past Sacred Heart Church. Lux moved to approve Resolution #19-52 Approving installation of Period Fixtures on a portion of the 2019 North Sycamore Street Reconstruction Project, entering into an agreement with Alliant Energy to underground wiring along a portion of the 2019 North Sycamore Street Reconstruction Project, and directing Alliant Energy to remove lighting throughout the scope of the North Sycamore Street Reconstruction project, seconded by Goedken, roll call unanimous.
Herman reported the Cemetery is looking into removing the Cemetery fence behind the houses along El Camino Real. Letters were sent to the property owners, who property abuts the fence, to get their input.
Herman reported the School recently completed a traffic study, which recommends installing a right turn lane by the school parking lot entrance on Oak Street. Herman is also looking at extending the sidewalk from the cemetery to the new middle school being constructed on Oak Street and possible improvements to Spring Farm Lane, as the school will be using that as an exit from the Middle School parking lot.
Herman reported yard waste has been scheduled until the end of May. Herman received the signed purchase agreement for the yard waste site property, which was discussed in closed session by the Council. The property is between the Animal Shelter and Hog Slat, with access off Business Hwy 151. Herman will work with a contractor to setup the site. Council will need to decide if they want to hire a contractor to manage the site and how to proceed with yard waste pickup. Council could consider requiring residents to take the yard waste to the site or continue to pick it up curbside. No action was taken.
Lux moved to adjourn at 7:20 P.M.
Brian Wolken, Mayor
Sally Hinrichsen, City Clerk