Regular Council Meeting – Official
December 17, 2018 – 6:00 P.M.
Community Media Center
Mayor Brian Wolken called the meeting to order. Council present: Dave Goedken, Brenda Hanken, Rob Paulson, Johnny Russ, Chris Lux and Tom Yeoman. Also present were City Administrator Doug Herman, City Clerk Sally Hinrichsen, Police Chief Britt Smith, Public Works Director Brant Lagrange, and City Engineer Patrick Schwickerath.
Yeoman moved to approve the agenda, adding 151 Landscape & Construction invoice for 911 Memorial, Lux seconded, roll call unanimous.
During Open Forum, Chris Brokaw, on behalf of the Board of Directors of the Monticello Area Chamber of Commerce requested 25% of the Monticello Hotel/Motel revenues based on Jones County Tourism’s estimate of $20,000 for fiscal year 2019, which would be approximately $5,000.
Steve Hanken, 823 S Main, expressed interest in Hotel/Motel revenues to help offset cost of bringing a group of Germans to visit Monticello in October 2019.
Yeoman requested that Whiskey River liquor license be removed from the consent agenda and to be considered separately. Lux moved to approve the consent agenda, with the removal of Whiskey River liquor license, Paulson seconded, roll call unanimous.
Yeoman requested an update from Police Chief Smith on any issues at Whiskey River. Smith reported no instances that would support license denial. Goedken moved to approve Whiskey River liquor license, Yeoman seconded, roll call unanimous.
Goedken moved to waive Community Building rental fees for Starlighter’s Theater on Thursdays from March 7th to April 11th, 2019 to hold acting classes, Russ seconded, roll call unanimous.
Jacki Luckstead, Jones County Extension & Outreach, requested $500.00 to support the Summer Discovery Camps in 2019. In 2018, there were 91 youth that attended the camps and about 1/3 of them were from Monticello. Russ moved to approve Resolution #18-144 Approving contribution to Jones County Extension Programming in the amount of $500.00, Lux seconded, roll call unanimous.
Bobby Krum, Jones County Tourism Board Member, requested a Monticello investment in the continued amount of $1,139.00, at $.30 per capita, plus 4% of the City’s Hotel/Motel tax revenues. Yeoman moved to approve Resolution #18-145 Approving funding/ investment in Jones County Tourism in the amount of $1,139 for FY 2020, Lux seconded. Yeoman wanted to wait on Hotel/Motel tax use at this time to wait and see how many additional requests are made and to consider Hotel/Motel tax uses in the budget discussion. Roll call was unanimous ayes, except Hanken who voted nay.
Herman stated Monticello’s code requires all driveways in Monticello to be constructed of permanent dust free pavement. Council agreed to allow the owner’s along the N. Sycamore Street Reconstruction Project with non-compliant driveways to have their driveways made compliant during the project and to include the cost in the assessment. Some N. Sycamore Street property owners object to the Council direction to be code compliant while some agreed that the ten year payment option was appreciated, they wanted the driveway requirement to be voluntary in nature. After much discussion Hanken moved to table resolution to approve policy related to North Sycamore Street Reconstruction Driveway Improvements, which died due to a lack of a second. Herman explained that if the City Council chose to not require permanent dust free pavement in all circumstances that the City Code should be amended to reflect those changes. Goedken moved to approve Resolution #18-146 to approve policy related to N. Sycamore Street Reconstruction Driveway Improvements, and to move forward with the N Sycamore Street Reconstruction Project, with option (but not mandate) to install private driveways as part of the assessment costs to be paid over 10 year period, Russ seconded, roll call unanimous. Schwickerath will need to know who wants driveways included in their assessment and who doesn’t to finalize the project design. Herman advised that he would reach out to the 17 owners with gravel driveways to determine which owners, if any, want their driveways paved as part of the project.
Goedken moved to approve Resolution #18-147 Preliminary resolution pursuant to Section 384.42 of Iowa Code related to the 2019 N. Sycamore Reconstruction Project, with the decorative streetlights bid as an alternate, Lux seconded, Roll call unanimous.
Goedken moved to approve Resolution #18-148 Resolution to Adopt the Preliminary Assessment Plat and Schedule and Estimate of Project Costs and Scheduling a Public Hearing on the Proposed Resolution of Necessity, Russ seconded, roll call unanimous. Public Hearing will be January 7, 2019 at 6:00 PM.
Yeoman moved to approve Resolution #18-149 Approving Plat of Survey to Parcel 2018-40, Russ seconded. Herman reported that the P & Z Board reviewed and recommend approval of this parcel. Roll call unanimous.
Russ moved to approve Resolution #18-150 Approving Plat of Survey to Parcel 2018-62, Goedken seconded. Herman reported that the P & Z Board reviewed and recommend approval of this parcel. Roll call unanimous.
Herman reported the Airport Board has reviewed the Five Year Airport Capital Improvement Program and Long Range Needs Assessment, years Six to Twenty, with engineer and recommends approval. Updating the Airport Master Plan is currently underway and the next proposed improvement is to extend the runway in 2023, but there are several steps that need to be completed before the runway could be extended. Herman explained that the City must have a plan to be eligible for Federal funding. Goedken moved to approve Resolution #18-151 Approving the submission of the Five Year Airport Capital Improvement Program and Long Range Needs Assessment, years Six to Twenty, Hanken seconded, roll call unanimous.
Schwickerath reported that they are working on the final items for the 1st Street Bridge audit and should be finished soon, then the final bill will need to be approved.
Smith reviewed the Police Policy related to immigration law enforcement, required by the State Code. City is required to approve the policy to ensure we will not lose any Federal or State funding. Goedken moved to approve Resolution #18-152 approving Monticello Police Department Policy Number G-13, Enforcement of Immigration Laws consistent with Chapter 825, Code of Iowa, Lux seconded, roll call unanimous.
Herman reported HDR Engineering has submitted the first invoice for updating the Airport Master Plan in the amount of $24,847 and that the AIP grant will reimburse the City 90% of the cost. Russ moved to approve Resolution #18-153 Approving payment to HDR Engineering related to Monticello Airport Master Plan preparation, Lux seconded, roll call unanimous.
Herman reported the IDOT has reviewed and approved Change Order #4 in the amount of $1,092, submitted by Taylor Construction. Goedken moved to approve Resolution #18-154 Approving Change Order #4 in the amount of $1,092 submitted by Taylor Construction, Inc. Re: 2018 E 1st Street Bridge Replacement Project and authorizing City Administrator to approve Change Order #4 on “Doc Express”, Russ seconded, roll call unanimous.
Goedken moved to approve Resolution #18-155 Approving semi-final pay Request in the amount of $3,212.76 submitted by Taylor Construction, Inc. Re: 2018 E 1st Street Bridge Replacement Project, Russ seconded, roll call unanimous.
Russ moved to approve Resolution #18-156 Approving Sheryl Leonard and Keith Wenndt Tax Abatement Application related to Residential Improvements constructed at 316 Faust Circle, Monticello, Iowa, Lux seconded, roll call unanimous.
Goedken moved Ordinance #722 amending Chapter 10, Urban Revitalization by amending Section 10.10 Exemptions, third and final reading, Lux seconded, roll call unanimous.
Herman reported that the Steve Intlekofer house has been moved onto the foundation on Cedar Street.
Smith reported that he is making a list of differences between the City UTV/Golf Cart Ordinance and the County ATV/UTV Ordinance. Currently, no all-terrain vehicles are allowed in the City limits and any vehicle used in the City will need to be licensed by the City.
Herman reported the City appeal of the Iowa Employment Appeal Board’s unemployment decision in the Tami Bartram case has been ruled on by the Iowa Court of Appeals and they did not overturn the prior decision. He recommended no further action.
Herman reported that the City Collective Bargaining Committee met last week with Union representatives and negotiated the terms of a new four year agreement. If approved by the Union it will come to the Council for approval. The agreement only deals with wages. An updated employee handbook/ policy manual is being created to cover all other items previous covered by the Union contract.
Herman reported that a Madalyn Court property owner has agreed to a proposal to extend a sanitary sewer main through their property to three homes on N Cedar Street. Herman has asked the City Engineer to draft an easement for the owner’s consideration and approval.
Herman stated due to the length of this meeting and waiting to get valuations from the County Auditor that budget discussions will be held following the January 7, 2019 meeting.
Herman stated he would like to get the order in for the City Clock Tower hail damage repairs but a color has not been decided on. Consensus of the Council was to stick with white.
Paulson moved to adjourn at 8:02 P.M.
Brian Wolken, Mayor
Sally Hinrichsen, City Clerk